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Indian Army Department Of Military Affairs IT Equipment Tender 2026 - Smartphones, Tablets, Laptops with M4/M11 Chips - 3 Year Warranty

Bid Publish Date

17-Jan-2026, 12:52 pm

Bid End Date

28-Jan-2026, 11:00 am

Location

BANGALORE , KARNATAKA

Progress

Issue17-Jan-2026, 12:52 pm
AwardPending
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Quantity

24

Category

SMART PHONE 6.5 INCHES

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates and established India-based after-sales service group
  • • Technical certifications: OEM warranties; installation, commissioning, and maintenance capability in India
  • • Special clauses: 25% quantity increase/decrease option during/after contract with adjusted delivery timelines
  • • Eligibility requirements: 3-year warranty responsibility; service centers near consignee destinations
  • • Warranty/AMC: 3-year warranty period from final acceptance or after commissioning, with on-site service
  • • Penalties/SD: Penalty details not specified; ensure terms from ATC are reviewed in official documents
  • • Delivery: Extended delivery time calculation formula; minimum 30 days if extended period applies
  • • Delivery scope: Supply, Installation, Testing, Commissioning, Training; statutory clearances if required

Tender Overview

The Indian Army, Department Of Military Affairs, issues a procurement tender for multiple information and communication devices including SMART PHONE 6.5 INCHES, HAND HELD TABLETS 11 INCHES, and LAPTOPS with M4/M11 FiFL-115 or related chips, with unspecified exact model names. The contract scope covers Supply, Installation, Testing, Commissioning, and Operator Training, plus any necessary statutory clearances. The ATC emphasizes a 3-year OEM warranty and on-site service capability across India, with post-installation support via established service centers. A key differentiator is the option clause enabling up to 25% quantity adjustments at contracted rates, during both initial and extended delivery periods. This tender targets comprehensive device deployment and turnkey after-sales readiness.

Technical Specifications & Requirements

  • Devices: SMART PHONE 6.5 INCHES, SMART PHONE 6.9 INCHES, HAND HELD TABLETS 11 INCHES, WINDOWS LAPTOP with M4/M11 FiFL-115 CHIP
  • Scope: Supply, Installation, Testing, Commissioning, Training, and statutory clearances if any
  • Warranty: 3 years from final acceptance/installation, OEM warranty certificates required at delivery
  • Service infrastructure: must have established India-wide installation, commissioning, training, troubleshooting, and maintenance teams with listed service centers near consignee locations
  • Delivery terms: option clause allows quantity variation up to 25%, with time extensions calculated per clause
  • Documentation: upload of certificates is mandatory for bid acceptance
  • Standards: explicit standards not specified; emphasis on OEM support and service readiness

Terms, Conditions & Eligibility

  • EMD/security: Amount not disclosed in available data; bidders must review bid documents for exact EMD details
  • Delivery timeline: initial delivery window tied to original delivery order; additional time calculated under option clause
  • Payment terms: no explicit terms listed in data; bidders should expect standard government terms per ATC
  • Warranty/Service: 3-year warranty; must supply OEM warranty certificates at delivery; service centers must be in INDIA
  • Attendance of documents: failure to upload required certificates can lead to rejection; ensure OEM authorizations and technical compliance certificates are included
  • Compliance: multiple obligations including installation, commissioning, training, and statutory clearances if applicable

Key Specifications

  • Devices include SMART PHONE 6.5 INCHES, SMART PHONE 6.9 INCHES, HAND HELD TABLETS 11 INCHES, WINDOWS LAPTOP with M4/M11 FiFL-115 CHIP

  • Scope covers Supply, Installation, Testing, Commissioning, and Training of operators

  • Warranty: 3 years from final acceptance or post-installation; OEM warranties to be provided

  • Service capability: India-wide Installation, Commissioning, Training, Troubleshooting, and Maintenance

  • Delivery flexibility: 25% quantity variance with specified calculation for extended periods

Terms & Conditions

  • Delivery quantity may vary by up to 25% from bid quantity at contract placement and during currency at contracted rates

  • 3-year OEM warranty required with certificates; on-site service centers must be India-based

  • Mandatory certification uploads; non-compliance can lead to bid rejection

Important Clauses

Payment Terms

No explicit terms in provided data; bidders must consult ATC for schedule, milestones, and release of payments

Delivery Schedule

Delivery timeline linked to original delivery order; additional time derived from (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

No LD details provided in extract; verify in ATC and official bid documents for penalties on late delivery or non-performance

Bidder Eligibility

  • Demonstrated capability to supply smartphones, tablets, and Windows laptops with required hardware components

  • Proven installation, testing, commissioning, and operator training experience

  • Active OEM authorizations and service network in INDIA with regional service centers

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Required Documents

1

Bidder must submit the Bid Document, ATC and any Corrigendum

2

OEM authorization certificates or authorizations from the OEM

3

Warranty certificates from the manufacturer for the supplied devices

4

Service center details and addresses near consignee locations

5

Evidence of installation, commissioning, and training capabilities

6

Any statutory clearance certificates required (if applicable)

7

Certificates demonstrating compliance with required standards (as available in ATC)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Army equipment tender in India 2026 for smartphones and laptops?

Bidders must submit the Bid Document, ATC, and Corrigenda, plus OEM authorizations and warranty certificates. Ensure 3-year OEM warranty and India-based service network. Follow the option clause for quantity variations up to 25% and prepare installation, testing, commissioning, and operator training plans.

What documents are required for Army device procurement in India 2026?

Required documents include OEM authorization, OEM warranty certificates, installation and commissioning plans, service center details in India, certificates of compliance, ATC/bid amendments, GST and PAN evidence if specified, and past performance on similar supply contracts.

What are the technical specifications for smartphones and laptops in this Army tender?

The tender lists SMART PHONE 6.5 and 6.9 inches, HAND HELD TABLETS 11 inches, and WINDOWS LAPTOP with M4/M11 FiFL-115 CHIP. Detailed technical specs are not provided; bidders must rely on OEM data, ensure IS/OEM warranties, and readiness for installation, testing, and training per ATC.

When is delivery expected after order in Army devices tender 2026?

Delivery timing follows the original delivery order with potential extensions for increased quantities. Additional time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension is subject to contract terms.

What are the warranty terms for Army-procured devices in 2026?

Warranty term is 3 years from final acceptance or after installation and commissioning, with OEM warranty certificates required at delivery and a service network across INDIA for after-sales support.

What is the scope of supply for the Army device tender 2026?

Scope includes Supply, Installation, Testing, Commissioning, Training of devices and operators, plus any statutory clearances necessary. The bid must include the full cost of all components and activities as per ATC.

Are service centers in India mandatory for Army procurement contracts?

Yes. The bidder must upload details of service centers near consignee destinations and demonstrate a well-established installation, commissioning, training, troubleshooting, and maintenance service group in INDIA.

What happens if certificates are not uploaded with the bid for Army devices?

Failure to upload required certificates can lead to bid rejection. Ensure submission of OEM authorizations, warranty certificates, installation/testing plans, and all compliance certificates specified in the ATC.

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