Gujarat Energy and Petrochemicals Department Toner Cartridges Tender Vadodara Gujarat 2025 ISI/ISO Compliant

Tender Overview

The Gujarat Energy and Petrochemicals Department seeks a supply-only contract for toner cartridges / ink cartridges / consumables suitable for a range of printers and multifunction devices. The procurement emphasizes cartridge category specifics, including model numbers, OEM compatibility, minimum yield (pages), and color options. The order quantity may vary with a permissible 25% quantity fluctuation during contract execution. The delivery address is the DGM(IT), MADHYA GUJARAT VIJ COMPANY LIMITED, Vadodara, with supply and potential installation tied to the project’s IT requirements. The bid may include extended delivery time calculations based on the option clause, ensuring a minimum 30-day window for adjustments. This tender targets vendors capable of compliant invoicing and timely delivery within the stated framework.

• Organization: Gujarat Energy and Petrochemicals Department
• Product scope: Toner/ink cartridges and related consumables for printers
• Location/venue: Vadodara, Gujarat
• Estimated value: Not disclosed
• Key differentiator: 25% bid/contract quantity option with extension rules; delivery timing dependent on extended periods
• Special clause: GST compliance, invoice in consignee name with consignee GSTIN, GeM portal invoicing

Technical Specifications & Requirements

• Generic cartridge attributes: cartridge class, compatible printer/ MFD brands, cartridge type, ink/toner color, OEM model numbers, and minimum yield (pages)
• Color options and model numbers must be clearly specified for each brand and device category
• Emphasis on replacement cartridge compatibility with specified OEM models and ISI/ISO/other standards where applicable
• Delivery and installation scope is “supply of goods” with optional commissioning at Vadodara address
• GST treatment: bidder to determine GST; reimbursement aligned with actual rates or quoted rate, whichever lower
• Financial health: bidders must demonstrate three-year turnover via audited statements or CA certificate, with no liquidation or bankruptcy
• Warranty: standard warranty terms plus any additional GeM terms, if specified
• Terms: option clause governs quantity variations; delivery starts after the last delivery order date; minimum 30-day extended period
• Documentation: bidder must provide turnover proof, GST details, and invoice alignment instructions

Terms, Conditions & Eligibility

• EMD/financial security: not explicitly stated in provided data; bidders should anticipate standard GeM EMD requirements and attach appropriate security if requested
• Delivery terms: delivery/installation at DGM(IT), Vadodara; extension calculations follow (Extended quantity / Original quantity) × Original delivery period with minimum 30 days
• GST: bidder to determine applicable GST; reimbursement as per actuals or capped by quoted GST rate
• Payment terms: invoice to be raised in consignee name with GSTIN; GST portal payment proof required
• Turnover: minimum average annual turnover for the last 3 years; audited balance sheets or CA certificate required
• Compliance: bidders must not be in liquidation or similar proceedings; provide undertaking
• Scope: bid price to include all costs for supply only; no BOQ distinguished line items; installation/ commissioning scope if covered
• Miscellaneous: adherence to standard procurement terms; bidders should prepare GST invoice copies and portal screenshots