NHPC Limited Toner Cartridges Procurement Chamba Himachal Pradesh 2025 Xerox OEM Authorization

Bidders must submit PAN, GST, EFT mandate, Annexure-A, and Xerox OEM authorization. Include signed Bid Specification, prior seven-year supply orders with completion certificates, and MSE/start-up certificate if applicable. Ensure compatibility with Xerox printer models and provide minimum yield figures for cartridges.

Required documents include PAN card, GST certificate, EFT mandate, Annexure-A, Xerox OEM General Authorization, signed bid spec, and any applicable MSE/start-up certificate. Ensure you also provide completion certificates for Xerox cartridge supply orders from the past seven years.

Eligible products are Xerox toner cartridges and drum cartridges compatible with specified Xerox OEM printers. Suppliers must hold Xerox general authorization and supply orders demonstrating past performance, with minimum yield details provided in the bid response.

The purchaser reserves the right to increase or decrease the quantity up to 25% at contracted rates. Delivery timelines extend from last date of original order; extended time uses a formula and minimum 30 days, applicable per option clause.

Required certifications include Xerox General Authorization Certificate and Annexure-A. Suppliers must also provide PAN, GST, and any applicable MSE/start-up certificates, along with signed bid specification documents detailing technical compliance.

The estimated contract value is ₹375,948.00. Bidders should prepare costings reflecting this value and ensure pricing aligns with contracted quantities, including possible 25% adjustments under the option clause.

Delivery terms reference the last date of the original delivery order; if the option clause is exercised, extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days.

Obtain a General Authorization Certificate issued by Xerox, valid for the bid period. Include a stamped, signed copy in the bid specification package and ensure it covers replacement toner/drum cartridges for the specified printer models.