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Indian Air Force Personal Mobile Tender Gwalior Madhya Pradesh 2026 ISO 9001 4 Year OEM Warranty

Bid Publish Date

07-Jul-2026, 9:22 am

Bid End Date

17-Jul-2026, 10:00 am

Location

GWALIOR , MADHYA PRADESH
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Progress

Issue07-Jul-2026, 9:22 am
AwardPending
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Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • 4-year OEM warranty from final acceptance/installation
  • • Service centre in each consignee state's location; 30-day establishment window
  • • Option clause allows ±25% quantity variation during contract
  • • Delivery time extensions calculated with minimum 30 days baseline
  • • Mandatory upload: brochure, make/model, signed terms, and compliance with uploaded specs

Tender Overview

Indian Air Force invites bids for the procurement of personal mobile devices for service use in GWALIOR, MADHYA PRADESH. The scope includes supply, installation (where applicable), testing, and commissioning of mobile units with a potential quantity adjustment of up to 25% during contract performance. The seller must ensure ISO 9001 certification and establish a functional service centre in the state of each consignee location within 30 days of contract award. A delivery timeline is defined by the original delivery period, with additional time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days. A 4-year OEM warranty is mandated from final acceptance or post-installation, whichever occurs later. The buyer reserves rights on quantity variation and delivery extensions as per the option clause. The terms require full compliance with the tender ATC, including brochure submissions, terms and conditions, and the product must align with uploaded specifications.

Technical Specifications & Requirements

  • Standards required: ISO 9001 certification for bidder or OEM.
  • Service & Support: Functional service centre in every consignee state; if not present, must establish within 30 days of award; payment release upon documentary proof of service capability.
  • Warranty: 4 years OEM warranty from final acceptance or completion of installation/testing.
  • ATC compliance: Upload signed and stamped terms, product brochure with detailed make/model, and compliance with uploaded product specifications.
  • Delivery & scope: Supply, installation, testing, commissioning as applicable; option clause permits up to 25% quantity variation.

Terms, Conditions & Eligibility

  • EMD/guarantees: Not explicitly stated; bidders must comply with all ATC and risk clauses.
  • Delivery time: Original delivery period; extension guidelines based on option clause with minimum 30 days.
  • Documentation: Required registration proofs (GST, PAN, etc.) and OEM authorization as per ATC; ensure presence of service centre proof.
  • Compliance: Non-compliance with ATC or brochure/terms will disqualify bidder.
  • Payment terms: Not specified in available data; subject to contract terms after award.
  • Warranty: 4-year OEM warranty after acceptance.

Key Specifications

  • Product: Personal mobile devices

  • Standards: ISO 9001 certified bidder or OEM

  • Warranty: 4 years from final acceptance/installation

  • Delivery: Original delivery period; extension per option clause with minimum 30 days

  • Service: Functional service centre in each consignee state; establish within 30 days if absent

  • Scope: Supply, installation, testing, commissioning as applicable

  • Documentation: Signed OEM terms, brochure, compliance with uploaded specs

Terms & Conditions

  • Quantity variation up to 25% during contract and extended period

  • ISO 9001 certification prerequisite for bidder or OEM

  • 30-day window to establish service centre post-award; payment on proofs

  • 4-year OEM warranty from acceptance/installation

  • Mandatory compliance with Buyer Added ATC and uploaded brochures

Important Clauses

Payment Terms

Not specified in available data; payments processed per contract terms after award, subject to submission of service capability proofs

Delivery Schedule

Delivery period is defined by original delivery timeline; option clause allows up to 25% quantity variation with extended duration calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided data; penalties, if any, would be per standard government procurement terms and contract.

Bidder Eligibility

  • Must hold ISO 9001 certification either for bidder or OEM

  • Must have or establish a functional service centre in each consignee state's location within 30 days of award

  • Must comply with all Buyer Added ATC, brochure submission, and signed terms without non-compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

PERSONAL MOBILE

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9565989.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant mobile procurement)

4

Financial statements (as required in terms)

5

EMD/Security documents (as per ATC)

6

Technical bid documents

7

OEM authorizations (if bid on OEM products)

8

Signed and stamped acceptance of Buyer Added ATC

9

Product brochure with detailed specifications (make and model)

10

Evidence of functional Service Centre in required states

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for personal mobile tender in Gwalior IAF 2026

Bidders should ensure ISO 9001 certification (bidder or OEM), upload brochure with exact make/model, provide signed terms, and prove existing or to-be-established service centres in required states within 30 days of award. Ensure compliance with ATC and supply scope including installation/testing where applicable.

What documents are required for personal mobile tender in Madhya Pradesh

Submit GST certificate, PAN card, experience certificates for mobile procurement, financial statements, EMD documents, technical bid documents, OEM authorizations, signed ATC, and product brochure detailing make/model. Ensure service centre proof in relevant state and compliance with uploaded specs.

What are the technical standards for the IAF mobile tender

Bidder or OEM must be ISO 9001 certified; product specifications must align with uploaded criteria; ensure OEM warranty and service capabilities. Service centre existence in each consignee state is mandatory, with evidence provided prior to payment release.

When is delivery time and extension policy for the option clause

Delivery period follows the original schedule; option clause allows up to 25% quantity variation. Additional time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days; extensions may be granted up to the original delivery period.

What is the warranty requirement for supplied devices

A 4-year OEM warranty is required from final acceptance or after installation/testing, whichever is later. OEM warranty certificates must be provided and linked to the delivery/installation milestones.

What constitutes service centre requirements for this tender

Functional service centres must exist in each consignee state; if not present at bidding, the bidder must establish one within 30 days of award. Payment is contingent on submission of documentary evidence of this capability.

How to confirm compliance with Buyer Added ATC for this tender

Upload a signed and stamped copy of the ATC terms, along with the product brochure and make/model details, and ensure the terms align with the tender’s conditions; non-compliance can lead to disqualification.

What are the quantity adjustment rights during contract

The purchaser may increase or decrease quantities up to 25% during order placement and may extend quantities by up to 25% at contracted rates during the contract, subject to delivery timeline rules.

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