GEM

Rural Development Department Bihar High Mast Lighting Tower with LED Flood Lighting Samastipur Tender 2025

Bid Publish Date

29-Nov-2025, 6:54 pm

Bid End Date

09-Dec-2025, 8:00 pm

Location

SAMASTIPUR , BIHAR

Progress

Issue29-Nov-2025, 6:54 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity fluctuation rights up to 25% during and after contract
  • • Requirement for Functional Service Centre in Bihar or establishment within 30 days
  • • Dedicated toll-free service support line and escalation matrix
  • • On-site or carry-in warranty depending on product warranty terms
  • • ATC terms to be followed; no explicit EMD amount provided
  • • No BOQ specifications available; emphasis on serviceability and delivery timeline
  • • Delivery period adjustments based on increased quantity formula with minimum 30 days

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Organization: Rural Development Department Bihar. Product/service: High Mast Lighting Tower for large area with LED Flood Lighting System. Location: Samastipur, Bihar 848101. Estimated value: Not disclosed; EMD: Not specified. Tender allows quantity variation up to 25% at contract award and during currency at contracted rates. Delivery period calculations use a formula based on (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Emphasis on service availability, on-site or carry-in warranty, and dedicated service support. This tender requires bidders to align with ATC terms and establish regional service presence if lacking. Unique aspects include option-based quantity expansion and required service infrastructure within the state. This is a site-specific procurement with emphasis on post-award service support. Keywords include tender in Samastipur and RDD Bihar procurement.

Technical Specifications & Requirements

  • No formal BOQ specifications are provided; the tender emphasizes post-award service and support capabilities.
  • Key implied requirements:
    • Ability to supply a High Mast Lighting Tower with LED Flood Lighting System suitable for large-area illumination.
    • Availability of functional Service Centres in the state of the consignee location for carry-in warranty, or on-site warranty with timely service.
    • Dedicated toll-free telephone support and an escalation matrix for service incidents.
    • Compliance with ATC terms, with option to scale quantity by 25% during/after contract.
  • Other critical details include establishment of a service centre within 30 days of award and documentary evidence of this facility prior to payment release.

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data.
  • Quantity variation: Purchaser may increase/decrease quantity up to 25% at bid/contract; additional time calculated per the formula with minimum 30 days.
  • Service capability: Functional Service Centre in the State of the consignee; establishment within 30 days of award if not existing.
  • Support: Dedicated toll-free number and escalation matrix required; payment conditioned on submission of service evidence.
  • Eligibility: Bidder must adhere to ATC terms and demonstrate capability to provide service/warranty as described.

Key Specifications

  • High Mast Lighting Tower with LED Flood Lighting System

  • Delivery period as per option clause formula with min 30 days

  • Functional Service Centre in the State of the consignee or establish within 30 days

  • Dedicated toll-free service support and escalation matrix

Terms & Conditions

  • Quantity variation up to 25% at contract; delivery time scales with formula

  • Service centre presence in Bihar or within 30 days of award

  • Dedicated support line and escalation matrix for service

Important Clauses

Payment Terms

Payment release subject to documentary evidence of functional service centre and service readiness; exact payment milestones not specified in available data.

Delivery Schedule

Delivery period governed by option clause; increased quantity time equals (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days.

Penalties/Liquidated Damages

Not specified in the provided ATC; bidders should refer to general contract terms for LD or penalties.

Bidder Eligibility

  • Proven experience in supplying high mast lighting towers or LED flood lighting systems

  • Financial stability evidence and non-liquidation status

  • Ability to establish or demonstrate existing service centres in Bihar

  • Compliance with tender ATC terms and post-sale service requirements

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Posted: 6 March 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar lighting tower projects

4

Financial statements / solvency certificate

5

EMD submission proof (if applicable by buyer ATC)

6

Technical compliance declarations for LED Flood Lighting System

7

OEM authorization or dealership certificate (if applicable)

8

Service centre establishment proof in Bihar (within 30 days if not existing)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the high mast lighting tender in Samastipur Bihar?

Bidders should submit all required documents listed in the Terms and Conditions, demonstrate prior experience with similar lighting towers, ensure GST/PAN validity, and provide an OEM authorization if applicable. The tender permits up to 25% quantity variation and requires a functional service centre within Bihar or submission of a plan to establish one within 30 days of award.

What documents are required for the lighting tower bid in Bihar?

Submit GST, PAN, financial statements, and experience certificates for related projects; provide technical compliance declarations for LED flood lighting; include OEM authorizations if applicable; and evidence of a service centre or a plan to establish one within 30 days after award.

What are the delivery terms for changes in quantity under this tender?

The option clause allows a 25% change in quantity; delivery time scales according to ((increased quantity ÷ original quantity) × original delivery period), with a minimum of 30 days. Extended delivery time is possible during currency of contract per the same calculation.

What service requirements are mandated for this lighting procurement?

A functional service centre in the consignee state or establishment within 30 days of award is required; a dedicated toll-free service line and an escalation matrix must be provided for post-sale support. Payment depends on evidence of service readiness.

Which standards or certifications are expected for the LED lighting system?

Standards are not explicitly listed; bidders should ensure LED flood lighting system compatibility with common market standards and provide technical compliance declarations. OEM authorizations may be required if specified by the purchaser ATC.

When is the eligible delivery period for the initial order?

Delivery commencement is tied to the original delivery order date; if the option clause is exercised, the extended period uses the stated formula with a 30-day minimum. Exact dates are not provided in the available tender data.

What is the role of the ATC in this Bihar tender for lighting towers?

ATC terms govern bid compliance and contract execution; bidders must adhere to the buyer's additional terms, including quantity adjustments, service commitments, and documentation as specified in the ATC document linked with the tender.

How can I verify service capability for Bihar lighting equipment supply?

Verify by presenting evidence of a functional service centre in Bihar or a credible plan to establish one within 30 days of award; provide toll-free contact details and an escalation matrix as part of the bid submission.

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