Coal India Limited Comprehensive AMC for 100 MT Electronic Rail In Motion Weighbridge NEC Tinsukia Assam 2026

Tender Overview

Coal India Limited invites bids for a Comprehensive Maintenance Contract (CMC/AMC) of a 100 MT Electronic Rail In Motion Weighbridge (ERIM) of NEC, to be serviced for a period of one year. Scope focuses on full maintenance for the digital weighing system at the NE Coalfields site in Margherita, Assam (PIN 786181). Estimated contract value is ₹421,850.00 with potential 25% variation per ATC terms. The procurement emphasizes critical compliance elements such as OEM authorization, and the need for secure payment mechanisms and performance guarantees. Unique aspects include the explicit option to adjust contract duration/quantity up to 25% and the requirement to deliver/install at the specified NE coalfield location. The contract target aligns with NEC’s integrated asset management program and requires disciplined service delivery across preventive, corrective, and operational maintenance. The absence of BOQ items suggests a holistic service scope for the ERIM weighbridge and associated digital weighing components.

Technical Specifications & Requirements

• Product/Service: Comprehensive AMC for 100 MT Electronic Rail In Motion Weighbridge (ERIM) at NEC, Margherita, Assam.
• Duration: 1 year post-award, with 25% quantity/duration variation potential per ATC.
• Delivery/Installation: On-site servicing at NORTH EASTERN COALFIELDS, COAL INDIA LIMITED, 4/24 MARGHERITA, ASSAM, PIN 786181.
• EMD/Performance Security: EMD options via Account Payee DD or FDR; DD/FDR to be uploaded within 15 days of award; hard copies to supplier after award.
• Authorization: Manufacturer Authorization from OEM if bidding through authorized distributors/service providers; include with bid.
• Wage/Payroll: Service provider to pay staff salaries first, with statutory PF/ESIC documentation and bank statements.
• Certificates: Ensure submission of all required certificates/documents as per ATC/Corrigendum; non-submission may lead to rejection.
• SLA & Penalties: Refer to uploaded SLA; penalties/LD provisions apply per GeM/GTC if specified.

Terms, Conditions & Eligibility

• EMD / Security: Can be submitted as PBG, DD, or FDR with hard copy delivered within 15 days of award; DD/FDR must be in favor of Coal India Limited, Margherita.
• Variation Clause: Buyer may up to 25% increase/decrease in quantity or duration before contract issuance; post-issuance, variation limit remains 25%.
• Authorization: OEM authorization required for distributors; include detailed contact data.
• Delivery Address: On-site at North Eastern Coalfields, Margherita, Assam.
• Payments: Salary/wages paid by service provider initially; payment claim to be made with statutory documents (PF, ESIC) and bank statements.
• Documentation: Upload all required certificates/documents per ATC; ensure compliance to avoid rejection.
• Timeline: Hard copies of security instruments to be delivered within 15 days of award; no specific final delivery date stated beyond on-site maintenance scope.