Indian Army Department Of Military Affairs Spare Parts Tender 16 Item Air Cleaner Element 30 KVA Gen Set 2026
Indian Army
BUDGAM, JAMMU & KASHMIR
Posted:
25 January 2026
Closed:
4 February 2026
GEM
GEM
Indian Army Cooler Parts Tender Agra Uttar Pradesh 2026 – 1 Year Warranty, 60,000 EMD, Supply-Only
Bid Publish Date
23-Jan-2026, 11:03 am
Bid End Date
05-Feb-2026, 12:00 pm
EMD
₹60,000
Location
Latest Corrigendum Available
Progress
Issue23-Jan-2026, 11:03 am
Corrigendum02-Feb-2026
AwardPending
Quantity
204
Category
cooler main body
Bid Type
Two Packet Bid
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for the supply of 27 items including cooler main body components and related parts, located in Agra, Uttar Pradesh. The procurement is a supply-only contract with an EMD of ₹60,000. Bidders must provide OEM warranties, and service/maintenance capability within India. The contract includes an option clause allowing ±50% quantity variation and extended delivery time calculations, emphasizing flexibility in orders and extended schedules. This tender emphasizes after-sales service readiness and a robust warranty framework to ensure uptime at consignees.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods as per bid price; no installation included unless specified in ATC.
- Warranty: 1 year warranty from final acceptance or post-installation completion; OEM warranty certificates required at delivery.
- After-sales: Seller to maintain Installation, Commissioning, Training, Troubleshooting and Maintenance capability within India; provide service center locations near consignees.
- Delivery & flexiblity: Generic option clause permits up to 50% quantity variation at contract award and during currency; delivery time computed as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
- BOQ context: 27 items listed, but item-wise specifics are not provided; procurement focuses on component supply for multiple cooler-related parts.
Terms, Conditions & Eligibility
- EMD: ₹60,000 required; terms for payment or deposit to be confirmed in bid documents.
- Warranty: 1 year warranty; OEM warranty certificates to be submitted at delivery.
- Scope: Supply of goods only; installation and commissioning discussed in ATC/Terms.
- Service network: Demonstrated capability with India-based service centers; installation/training/troubleshooting support near consignee locations.
- ATC & options: Quantity variation up to 50%; delivery period adjustments per option clause; bidders must adhere to these terms.
Key Specifications
-
EMD amount: ₹60,000
-
Warranty: 1 year from final acceptance or post-installation
-
Scope: Supply of Goods only (no installation unless ATC specifies)
-
Option clause: quantity may vary up to ±50%; extended delivery period calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
-
Service capability: must have established Installation, Commissioning, Training, Troubleshooting and Maintenance network in India with accessible service centers near consignees
Terms & Conditions
-
EMD of ₹60,000 required; documents to prove eligibility and compliance
-
Warranty: 1 year with OEM certificates at delivery
-
Delivery: supply-only; option to modify quantity by up to 50%
Important Clauses
Payment Terms
EMD of ₹60,000; payment terms to be detailed in contract/T&C documents; scope is pure supply
Delivery Schedule
Delivery period subject to option clause; if quantity increases, extended delivery time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
Penalties will be defined in the contract and ATC; ensure timely delivery and post-sale service compliance
Bidder Eligibility
-
Demonstrated experience in supplying mechanical or equipment components to government bodies
-
Must have OEM warranty capabilities and service centers within India
-
Financial capacity to meet EMD and sustain supply through potential variation in quantities
Documents 5
GeM-Bidding-8859668.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
27 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | cooler main body | as per tec | 3 | nos | mco.509abw | 30 |
| 2 | displacer connecting rod | as per tec | 12 | nos | mco.509abw | 30 |
| 3 | displacer seal | as per tec | 12 | nos | mco.509abw | 30 |
| 4 | piston connecting rod | as per tec | 12 | nos | mco.509abw | 30 |
| 5 | displacer sleeve | as per tec | 12 | nos | mco.509abw | 30 |
| 6 | ball retainer | as per tec | 12 | nos | mco.509abw | 30 |
| 7 | balled end | as per tec | 12 | nos | mco.509abw | 30 |
| 8 | compressor plate | as per tec | 3 | nos | mco.509abw | 30 |
| 9 | piston | as per tec | 12 | nos | mco.509abw | 30 |
| 10 | piston sleeve | as per tec | 12 | nos | mco.509abw | 30 |
| 11 | charging plug | as per tec | 3 | nos | mco.509abw | 30 |
| 12 | eccentric shaft | as per tec | 3 | nos | mco.509abw | 30 |
| 13 | fly wheel | as per tec | 3 | nos | mco.509abw | 30 |
| 14 | piston pin | as per tec | 12 | nos | mco.509abw | 30 |
| 15 | piston spring | as per tec | 12 | nos | mco.509abw | 30 |
| 16 | pressure membrane plate | as per tec | 2 | nos | mco.509abw | 30 |
| 17 | pressure membrane | as per tec | 2 | nos | mco.509abw | 30 |
| 18 | regenerator tube | as per tec | 12 | nos | mco.509abw | 30 |
| 19 | sleeve ring | as per tec | 3 | nos | mco.509abw | 30 |
| 20 | special shaft and body bearing | as per tec | 2 | nos | mco.509abw | 30 |
| 21 | connecting rod | as per tec | 3 | nos | mco.509abw | 30 |
| 22 | yoke | as per tec | 12 | nos | mco.509abw | 30 |
| 23 | yoke pin | as per tec | 12 | nos | mco.509abw | 30 |
| 24 | eccentric shaft pin | as per tec | 3 | nos | mco.509abw | 30 |
| 25 | yoke bush | as per tec | 12 | nos | mco.509abw | 30 |
| 26 | charging cover screw | as per tec | 3 | nos | mco.509abw | 30 |
| 27 | sleeve locating pin | as per tec | 3 | nos | mco.509abw | 30 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar supply of mechanical/equipment components
4
Financial statements or turnover proof (as required by T&C)
5
EMD payment proof (₹60,000)
6
Technical bid document
7
OEM authorizations or dealership/distributor certificates (if applicable)
8
Warranty certificates or OEM warranty commitments
9
Details of service centers and after-sales support framework in India
Corrigendum Updates
1 Update
#1
02-Feb-2026 Update
Extended Deadline
05-Feb-2026, 12:00 pm
Opening Date
05-Feb-2026, 12:30 pm
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the Indian Army cooler parts tender in Agra 2026
Bidders must submit the EMD of ₹60,000, GST and PAN, experience certificates, financials, technical bid, OEM authorizations, and OEM warranty commitments. The scope is supply-only with a 1-year warranty and India-based after-sales support; quantities may vary by up to 50%. Ensure service centers are available near consignees.
What documents are required for Agra cooling components tender submission
Submit GST registration, PAN, experience certificates for similar supply work, financial statements, EMD proof (₹60,000), technical bid, OEM authorization, and warranty commitments. Include details of service centers and the ability to provide installation/training if required by ATC.
What are the key technical requirements for the Agra tender
The tender specifies supply of 27 cooler-related items; no item-level specs are listed publicly. Bidders must ensure OEM warranty, supply capacity in India, and readiness for after-sales service; ISI/ISO standards may be referenced in ATC; confirm any certification needs with the tender documents.
When is the delivery window and how does the option clause work
Delivery terms allow ±50% quantity variation. If quantity increases, extended delivery time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. This requires coordination with the purchaser for revised schedules and logistics.
What is the warranty requirement for supplied goods
A mandatory 1-year warranty from final acceptance or after installation. OEM warranty certificates must be provided at delivery. The supplier must rectify any breakdown during the guarantee period and demonstrate a nationwide service network in India.
What does supply-only scope imply for installation responsibilities
Scope specifies supply of goods only; installation/commissioning/training may be covered under separate ATC. If required, the supplier must provide post-sale support and indicate installation capabilities and locations of service centers in India.
What are the eligibility criteria for bidders in this Agra tender
Eligible bidders must demonstrate prior experience in supplying similar equipment to government bodies, hold valid GST and PAN, provide financial stability evidence, and show OEM authorizations and after-sales capabilities with service centers across India.
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Documents 5
GeM-Bidding-8859668.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS