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Indian Oil Corporation Limited PANIPAT cooling equipment tender 2026_PAHPUR proprietary bid 2026

Bid Publish Date

08-Jul-2026, 11:33 am

Bid End Date

23-Jul-2026, 3:00 pm

Location

PANIPAT , HARYANA
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Progress

Issue08-Jul-2026, 11:33 am
AwardPending
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Quantity

32

Category

AS PER RFQ NO. 10

Bid Type

Single Packet Bid

Tender Overview

The opportunity is with Indian Oil Corporation Limited for the supply of cooling equipment/components to its Panipat, Haryana facility. The BOQ comprises 14 items with a defined scope: Only supply of Goods, and a restrictive eligibility clause designating PAHARPUR COOLING TOWERS LTD as the only acceptable supplier for evaluation. The tender includes an option clause permitting up to 25% quantity variation and corresponding delivery-time adjustments based on the original delivery period, subject to a minimum of 30 days. This tender emphasizes firm supply and adherence to the proprietary bid condition to ensure evaluation integrity, with a focus on standard procurement discipline.

Technical Specifications & Requirements

  • Scope: Only supply of goods for 14 items (no material quantities specified in BOQ listing).
  • Qualification constraint: Bids from any other vendor will be treated as unsolicited and rejected; only M/s PAHARPUR COOLING TOWERS LTD is eligible for evaluation.
  • Option clause: Purchaser can increase/decrease quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates; delivery time scales as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Delivery terms: Delivery period to be calculated per option clause; exact calendar dates not provided.
  • BOQ: 14 items listed but with N/A quantities; no explicit technical specs provided in tender excerpt.
  • Location: Panipat, Haryana.

Terms, Conditions & Eligibility

  • EMD / security: Not disclosed in excerpt; vendors must comply with standard IOCL bidding practices.
  • Bid restriction: Only PAHARPUR COOLING TOWERS LTD qualifies for evaluation; other bids rejected as unsolicited.
  • Delivery & pricing: Option clause allows quantity changes; delivery period adjustments as specified; prices to include all cost components.
  • Scope: Purchase scope limited to goods supply; no installation or services stated.
  • Documentation: Complete tender documents required with offer; ATC mandates proprietary supplier condition.

Key Specifications

  • Product/service names: cooling equipment and components (as per IOCL RFQ 10-140 scope)

  • Quantity: 14 items in BOQ with N/A exact quantities

  • EMD/Estimated value: Not disclosed in excerpt

  • Category: Supply of Goods only

  • Delivery: Flexible per 25% quantity option; minimum 30 days for extension

  • Experience: Prior supply of cooling tower components preferred (not explicitly stated)

  • Standards/Testing: Not specified in tender excerpt; no IS/ISO codes listed

  • Warranty/AMC: Not specified in tender excerpt

Terms & Conditions

  • 25% quantity variation allowed at contract time with adjusted delivery period

  • Only PAHARPUR COOLING TOWERS LTD eligible for evaluation

  • Delivery timeframe tied to original period with minimum 30 days

Important Clauses

Payment Terms

Not disclosed in excerpt; standard IOCL terms likely apply

Delivery Schedule

Delivery period scales with quantity variation per option clause; minimum 30 days if extended

Penalties/Liquidated Damages

Not specified in excerpt; expected to align with IOCL procurement policy

Bidder Eligibility

  • Proprietary bidder requirement: PAHARPUR COOLING TOWERS LTD only

  • Must meet IOCL submission completeness with all tender documents

  • Compliance with standard GST/PAN documentation and financials

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

AS PER RFQ NO. 10 , AS PER RFQ NO. 20 , AS PER RFQ NO. 30 , AS PER RFQ NO. 40 , AS PER RFQ NO. 50 , AS PER RFQ NO. 60 , AS PER RFQ NO. 70 , AS PER RFQ NO. 80 , AS PER RFQ NO. 90 , AS PER RFQ NO. 100 , AS PER RFQ NO. 110 , AS PER RFQ NO. 120 , AS PER RFQ NO. 130 , AS PER RFQ NO. 140

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

180

Delivery Locations

1

Delivery Cities

Panipat

Delivery Pincodes

132140

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Sarthak Chawla132140,MATERIALS DEPTT , PRPXPTA, PANIPAT REFINERY PANIPATPanipatHaryana1321403180-

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

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Documents 8

GeM-Bidding-9509291.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items Sign in for GEM prices

#1

AS PER RFQ NO. 10

AS PER RFQ NO. 10

3 pieces Delivery: 180 days
#2

AS PER RFQ NO. 20

AS PER RFQ NO. 20

3 pieces Delivery: 180 days
#3

AS PER RFQ NO. 30

AS PER RFQ NO. 30

3 pieces Delivery: 180 days
#4

AS PER RFQ NO. 40

AS PER RFQ NO. 40

3 pieces Delivery: 180 days
#5

AS PER RFQ NO. 50

AS PER RFQ NO. 50

1 pieces Delivery: 180 days
#6

AS PER RFQ NO. 60

AS PER RFQ NO. 60

2 pieces Delivery: 180 days
#7

AS PER RFQ NO. 70

AS PER RFQ NO. 70

2 pieces Delivery: 180 days
#8

AS PER RFQ NO. 80

AS PER RFQ NO. 80

1 pieces Delivery: 180 days
#9

AS PER RFQ NO. 90

AS PER RFQ NO. 90

2 pieces Delivery: 180 days
#10

AS PER RFQ NO. 100

AS PER RFQ NO. 100

3 pieces Delivery: 180 days
#11

AS PER RFQ NO. 110

AS PER RFQ NO. 110

3 pieces Delivery: 180 days
#12

AS PER RFQ NO. 120

AS PER RFQ NO. 120

2 pieces Delivery: 180 days
#13

AS PER RFQ NO. 130

AS PER RFQ NO. 130

2 pieces Delivery: 180 days
#14

AS PER RFQ NO. 140

AS PER RFQ NO. 140

2 pieces Delivery: 180 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (cooling systems or related equipment)

4

Financial statements / turnover evidence

5

EMD/Security deposit details (if applicable)

6

Technical bid documents showing compliance with IS/IEC standards if stated

7

OEM authorization or proof of proprietary bidder status for PAHARPUR COOLING TOWERS LTD

8

Any other documents specified in ATC or terms and conditions

Frequently Asked Questions

Key insights about HARYANA tender market

What documents are required for the IOCL cooling tender in Panipat?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD documents. The ATC mandates proprietary status with PAHARPUR COOLING TOWERS LTD for evaluation, along with OEM authorizations if applicable. Ensure complete tender documents accompany the price bid.

How does the 25% quantity option affect delivery timelines for IOCL?

The option clause allows a ±25% quantity change; delivery time is recalculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If original period is shorter, use the original period as extension baseline.

What is the eligibility restriction for the IOCL Panipat cooling tender 2026?

Only M/s PAHARPUR COOLING TOWERS LTD is eligible for evaluation; bids from other suppliers are deemed unsolicited and rejected. Ensure you are the proprietary bidder or have authorized representation.

What are the specific BOQ details for IOCL cooling equipment tender?

The BOQ lists 14 items, but exact quantities are not provided in the excerpt. Documentation must reflect the 14-item scope; quantities and specifications will be clarified in final RFQ documents during procurement.

What delivery terms apply to the IOCL cooling equipment supply?

Delivery is governed by the original delivery period with possible adjustments under the option clause. The minimum extended delivery time is 30 days; calculations depend on additional vs original quantities.

What is the scope of supply for IOCL IOCL cooling tender?

Scope is strictly the supply of goods related to cooling equipment/components; installation, commissioning, or services are not indicated in the tender excerpt.

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