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Indian Army Steering & Gear Oil Tender Kupwara Jammu & Kashmir 2026 IS 550/IS ISO Compliant 2026

Bid Publish Date

11-Jun-2026, 8:52 pm

Bid End Date

02-Jul-2026, 9:00 pm

Value

₹5,00,000

Location

KUPWARA , JAMMU AND KASHMIR
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Progress

Issue11-Jun-2026, 8:52 pm
AwardPending
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Quantity

33

Category

Steering Oil

Bid Type

Two Packet Bid

Key Highlights

  • • Brand requirement: Castrol HP Oil explicitly named; ensure availability of Castrol HP or approved equivalent
  • • Technical compliance: No explicit standards listed; bidders should ensure automotive lubricant compatibility with military vehicles
  • • Special clause: Option to adjust quantity up to 25% during and after contract with revised delivery timelines
  • • Eligibility focus: Capability to supply automotive lubricants across 5 items; no item-specific quantities specified
  • • Warranty/AMC: Not specified in data; bidders should verify post-sale support terms during bidding
  • • Penalties/LD: Not detailed; ensure clarity on delivery penalties via buyer terms in final bid
  • • Delivery specifics: Delivery starts from last delivery order date; minimum 30 days for any extended period

Categories 4

GEAR BOX BOX BEEKEEPING EQUIPMENT GEAR

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for steering oil, gear box oil, axle oil, and Castrol HP Oil in Kupwara, Jammu & Kashmir (193221). Estimated value is ₹500,000. The procurement focuses on automotive lubricants under a 5-item BOQ with unspecified sub-items, indicating bulk lubricant supply for military vehicles. A key differentiator is the option clause allowing up to 25% quantity variation during and after contract award, at contracted rates. Bidders should prepare for potential extended delivery windows and quantity adjustments from the original order, with delivery timelines tied to the last delivery order date.

Technical Specifications & Requirements

  • Category: Steering Oil, Gear Box Oil, Axle Oil, and Castrol HP Oil
  • Estimated value: ₹500,000
  • Location: Kupwara, Jammu & Kashmir (193221)
  • Delivery timing rule: Option clause enables up to 25% increase in quantity, additional time calculated as (Increase/Original) × Original delivery period, minimum 30 days
  • Delivery period linkage: From last date of original delivery order; extended delivery periods apply as per option clause
  • BOQ: 5 items listed, with N/A quantities, implying flexible packaging/volumes within the specified product categories
  • Standards/Compliance: Not explicitly specified in data; bidders should align with standard automotive lubricant classifications and ensure product compatibility with military vehicle requirements
  • OEM/Brand: Castrol HP Oil indicated as a product category, suggesting brand or equivalent specification
  • Acceptance criteria: Not detailed; bidders should demonstrate product conformity and supply capacity for automotive lubricant items

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should prepare standard EMD as per tender norms if requested
  • Quantity variation: Up to 25% increase/decrease at contracted rates during currency of contract
  • Delivery timeline: Commences from last date of original delivery order; extended period as per option clause, minimum 30 days
  • Contractual extensions: Purchaser may extend delivery duration to original delivery period while exercising option clause
  • Bid compliance: Bidders must adhere to option clause and delivery recalculation method
  • Documentation expectations: Submit standard tender documents including GST, PAN, and supplier credentials per army procurement norms (see required_documents).

Key Specifications

  • Product categories: Steering Oil, Gear Box Oil, Axle Oil, Castrol HP Oil

  • Estimated value: ₹500,000

  • Delivery location: Kupwara, Jammu & Kashmir 193221

  • Option clause: Up to 25% quantity variation at contracted rates

  • Delivery calculation: (Increase/Original) × Original delivery period; minimum 30 days

  • Brand/OEM: Castrol HP Oil mentioned; ensure availability or approved equivalent

Terms & Conditions

  • Quantity adjustment up to 25% during contract with corresponding delivery time recalculation

  • Delivery starts from last date of original delivery order; extended periods allowed as per option clause

  • Submit standard procurement documents: GST, PAN, EMD, OEM authorizations, financials

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% of bid quantity at contract award and during contract currency at contracted rates; delivery time recalculated with minimum 30 days

Delivery Schedule

Delivery period linked to last date of original delivery order; extended periods inherit the same calculation method

Penalties/Liquidated Damages

Not detailed in data; bidders should seek explicit LD terms during bid submission

Bidder Eligibility

  • Demonstrated ability to supply automotive lubricants (steering, gear box, axle oils) in JK region

  • Compliance with army procurement norms and submission of standard documents

  • Brand availability or approved equivalent for Castrol HP Oil

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Steering Oil , Gear Box Oil , Steering Gear Box Oil , Axle Oil , Castrol HP Oil

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9457349.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

Steering Oil

STF Steering Oil

20 ltr Delivery: 21 days
#2

Gear Box Oil

Tata Safari Gear Box Oil

5 ltr Delivery: 21 days
#3

Steering Gear Box Oil

Tata Safari Steering Gear Box Oil

3 ltr Delivery: 21 days
#4

Axle Oil

Tata Safari Rear Axle Oil

4 ltr Delivery: 21 days
#5

Castrol HP Oil

Castrol HP Oil Super 1000 TM

1 set Delivery: 21 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar lubricant supply (if any)

4

Financial statements (audited or unaudited) for last 1-2 years

5

EMD submission document (as required by tender norms)

6

Technical bid documents demonstrating lubricant product range and supply capacity

7

OEM authorizations or distributorship certificates for Castrol HP Oil or equivalent

8

Any other documents requested under Army procurement terms

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for steering oil tender in Kupwara Jammu & Kashmir 2026?

Bidders must submit GST, PAN, EMD documents, and OEM authorizations. Provide product range for Steering Oil, Gear Box Oil, Axle Oil, and Castrol HP Oil, with capacity details and lead times. Include experience certificates and financial statements; ensure Castrol HP Oil availability or approved equivalent. Delivery terms follow the 25% quantity adjustment clause.

What documents are required for Indian Army oil procurement bid in JK?

Required documents include GST registration, PAN, company financials, experience certificates for similar lubricant supply, EMD submission, technical bid outlining product range, OEM authorization for Castrol HP Oil or equivalent, and any army-specific clearance or compliance certificates requested.

What are the delivery terms for oil supplies in this army tender?

Delivery commences from the last date of the original delivery order. The buyer may increase quantity up to 25% at contracted rates. If extended, the additional time is calculated as (Increase/Original) × Original period, with a minimum extension of 30 days.

Is Castrol HP Oil mandatory or can alternatives be accepted?

Castrol HP Oil is explicitly named in the BOQ category; bidders should secure Castrol HP Oil or obtain an approved equivalent as per Army procurement guidelines and obtain OEM authorization to confirm substitution feasibility.

What is the estimated value and location for this oil tender?

The estimated contract value is ₹500,000. The procurement location is Kupwara, Jammu & Kashmir (193221), with 5-item BOQ covering steering, gear box, axle oils, and Castrol HP Oil.

What are the key eligibility criteria for lubricant suppliers in this notice?

Eligible bidders must demonstrate supply capability for automotive lubricants to the Indian Army, provide GST/PAN, financial statements, and OEM authorization for Castrol HP Oil or its approved equivalent, and agree to the 25% quantity variation clause with compliant delivery scheduling.

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