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Gujarat Sports Youth And Cultural Activities Department Tentage & Event Services Tender NAVSARI 2026 - UNAI UTSAV 2025-26 Standards

Bid Publish Date

09-Jan-2026, 7:15 pm

Bid End Date

20-Jan-2026, 12:00 pm

EMD

₹1,20,000

Location

NAVSARI , GUJARAT

Progress

Issue09-Jan-2026, 7:15 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Local Gujarat service-provider presence requirement (office in state) with documentary evidence
  • • EMD of ₹120,000 and Lump-sum scope covering tentage, lighting, decoration, catering, and logistics
  • • MSE purchase preference for eligible Gujarat-based manufacturers with valid Udyam Registration
  • • No BOQ items; multi-service event solution under a single tender
  • • Assignment/sub-contracts require prior written consent from buyer; joint liability remains with seller
  • • Non-toxic material requirement and potential need for MSDS in toxic-material scenarios

Tender Overview

The Gujarat Department of Sports, Youth And Cultural Activities invites bids for comprehensive event services including tentage, lighting, decoration, logistics, printing, mandap and farashkhan work, transport, catering and sound systems for UNAI UTSAV 2025-26 in NAVSARI, Gujarat. Estimated scope aligns with Lumpsum-based tendering; EMD is ₹120,000. A local service presence is required, with office availability in the consignee state. The procurement emphasizes end-to-end event production, on-site coordination, and compliant service delivery across multiple offerings in a single contract. Key differentiators include the breadth of event services under a single supplier and the state-level preference for MSEs with online validation.

Key Specifications

  • Event service category includes tentage, lighting, decoration, mandap work, farashkhan, transport, catering, printing, and sound system

  • EMD amount specified as ₹120,000; no itemized BOQ items published

  • Local Gujarat office requirement for service delivery and support

  • MSE purchase preference potential with valid Udyam Registration

  • Contract quantity/duration adjustments up to 25% allowed at contract issue

Terms & Conditions

  • EMD of ₹120,000 to be submitted; rely on ATC for format

  • Service provider must have a Gujarat office; MSE preference possible

  • Contract may allow 25% quantity/duration adjustments; consent may be required

Important Clauses

Payment Terms

No explicit payment schedule provided; bidders should expect standard government terms and confirm upon contract award

Delivery Schedule

Delivery/fulfillment timelines to be defined in contract; initial terms reference lumpsum-based delivery for UNAI UTSAV 2025-26

Penalties/Liquidated Damages

Not specified in available data; standard performance-based penalties may apply per contract terms

Bidder Eligibility

  • Must have office presence in Gujarat state

  • Valid Udyam Registration for MSE preference (if claiming) with online verification

  • Not under liquidation, court receivership, or bankruptcy; provide undertaking

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar event service projects

4

Financial statements (latest) demonstrating stability

5

EMD submission document (₹120,000) as per ATC

6

Technical bid documents validating capability for tentage, lighting, decoration, catering, and sound systems

7

OEM authorizations or service provider credentials (where applicable)

Frequently Asked Questions

How to bid for tentage and event services tender in NAVSARI Gujarat 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD of ₹120,000, technical bid, and OEM authorizations. Ensure Gujarat office presence, comply with MSE preference if eligible, and review ATC terms for assignment/sub-contract conditions and 25% quantity flexibility.

What documents are required for Gujarat UNAI UTSAV service tender 2025-26?

Required documents include GST certificate, PAN, experience certificates for similar events, latest financial statements, EMD submission document, technical bid demonstrating capability across tentage, lighting, decoration, catering, printing and sound systems, plus OEM authorizations if applicable.

What is the EMD amount for NAVSARI event services tender 2026?

The EMD is ₹120,000. Submit in the form specified by the bid document or ATC; ensure the bank instrument or online payment matches the tender’s prescribed format and deadlines.

What are the eligibility criteria for MSE purchase preference in Gujarat?

Eligible MSEs must be registered under Udyam and be manufacturers/OEMs of the offered service. Documentation validating Udyam status should be uploaded; preference applies to Gujarat-based entities delivering the offered service.

What services are included under the tender for UNAI UTSAV 2025-26?

The contract covers tentage, lighting, decoration, mandap and farashkhan work, transport, printing, catering, sound system, and overall logistics—offered as a lump-sum package for the NAVSARI event.

What are the key contract terms for quantity adjustments in this tender?

Contract terms permit a 25% adjustment in quantity or duration at the time of contract issue; once issued, adjustments remain capped at 25%. Bidders must accept revised quantities or durations when issued.

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