Banaskantha District Police Office Tentage Service Tender Gujarat 2025 - Mandap, Floorings, Lighting & Rentals 1 Year

Tender Overview

Banaskantha District Police Office in Banaskantha, Gujarat 385001 invites a lump-sum tender for comprehensive tentage services including mandap works, floorings, lighting, decoration, furniture and equipment rentals for all events over a 1-year term. The project carries an estimated value of ₹3,500,000 and an EMD of ₹105,000. The scope appears as a bundled service covering venue setup and related logistics, with a single-year contract horizon and a potential 25% quantity/duration adjustment during bid issuance or post-award. The procurement includes state-level MSE preferences, with DD/FDR submission options and specific payment security provisions. The absence of a BOQ implies a turnkey service requirement for event infrastructure. Bidders should prepare for rapid hardcopy submission within 5 days of bid opening. The tender emphasizes brand-agnostic service capability while allowing excess settlement charges and mandatory online credential validation for MSE bidders. This is a city-wide service contract aimed at recurring event support under Gujarat Home Department guidelines.

Technical Specifications & Requirements

• Category: Tentage services, mandap construction, floorings, lighting, decoration, furniture & equipment rentals, all event works
• Estimated value: ₹3,500,000; EMD: ₹105,000
• Contract duration: 1 year with possible ±25% adjustment
• EMD/Payment security: EMD via Demand Draft to SUPERINTENDENT OF POLICE BANASKANTHA; FOB/online proofs; hard copy due within 5 days; FDR as alternative security
• Delivery/installation: Vendor to coordinate on-site setup for events; no BOQ specifics provided
• Preference: State MSE purchase preference with valid Udyam Registration; OEM/manufacturer eligibility required for preference

Terms, Conditions & Eligibility

• Contract adjustments: Quantity or duration may change up to 25% at contract issue and post-award
• Excess settlement: Additional charges allowed up to a defined percentage; must declare and document in invoices
• EMD submission: ₹105,000 via DD; hard copy due within 5 days of bid end/opening
• Security: Performance security via PBG or FDR; FDR must be pledged to SUPERITENDENT OF POLICE BANASKANTHA; original to be delivered within 15 days
• Purchase preference: MSEs from Gujarat with valid Udyam; manufacturers eligible; traders excluded for preference
• Documentation: GST, PAN, experience certificates, financials, OEM authorizations where applicable; technical/compliance documents required
• Delivery terms: On-site setup for events; payment terms specified in bid; adhere to local procurement policy