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Indian Army Department of Military Affairs Servicing & General Checkup Tender 2026 - Castrol 20W40 Engine Oil, Air Filters, Wiring, 25% Option Clause

Bid Publish Date

05-Jan-2026, 11:57 am

Bid End Date

15-Jan-2026, 12:00 pm

Location

BATHINDA , PUNJAB

Progress

Issue05-Jan-2026, 11:57 am
AwardPending
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Quantity

13

Category

Engine Oil Castrol 20W 40

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand requirement: Castrol 20W-40 engine oil listed among procurement items
  • • Technical scope includes engine oil, air filters, fuel lines, wiring repair and wiring harness
  • • Option Clause: supplier may face up to 25% quantity increase/decrease during contract and extended delivery periods
  • • Mandatory submission: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • • GST terms: reimbursement as per actuals or applicable rates, not exceeding quoted GST percentage
  • • BOQ items but no explicit quantities; emphasis on servicing, tuning, and general checkup
  • • Delivery schedule ties to original and extended delivery periods with minimum 30 days
  • • Rejection risk: missing certificates or documents per ATC and corrigendum

Categories 21

ENGINE OIL BRAKE COMPRESSED AIR ENGINE HOOK UP WIRES WIRE SUPPLY AIR HOSE MOBIL OIL PNEUMATIC HOSE WIRE LUBRICATING OILS AIR GENERATOR MACHINE OIL LUBRICANT FIRE BREATHING APPARATUS LUBE OIL PNEUMATIC CONING OIL AIR WATER GAS MULTIPURPOSE HOSES LUBRICANT PRODUCT HOSE PIPE

Tender Overview

Organization: Indian Army, Department of Military Affairs. Procurement scope: Servicing, tuning, and general checkups with replacement components including Castrol 20W-40 engine oil, air filter, fuel lines, air cleaner cover, air hose pipe, lid, rear brake pedal, mud guard front, fork felt front left, fuel hose, and complete electric wiring work and wire harness. Estimated value and exact quantities are not disclosed; BOQ lists 13 items with unspecified quantities. The contract allows a 25% option quantity expansion during and after the initial order. Location details are not provided in the data. Aimed at sustaining military vehicle performance with periodic maintenance and component refits.

Technical Specifications & Requirements

  • Product/Service: Vehicle servicing, tuning, and general checkup; replacement parts listed in the BOQ like Castrol 20W-40 engine oil and multiple air/fuel system components; complete electric wiring repair and refitting and wire harness.
  • Standards/Compliance: Not specified in the tender data; bidders should prepare to comply with standard government audit and GST frameworks. The document requires uploading certain certificates to avoid rejection.
  • Delivery/Installation: Delivery timeframe tied to option clause timing; extended delivery calculations apply when quantity changes occur, with a minimum 30 days reference point. Documentation emphasis on bid submission readiness.
  • Experience: No explicit technical benchmarks provided; bidders must demonstrate capability through standard tender qualifications.

Terms, Conditions & Eligibility

  • EMD/Guarantees: Not explicitly listed; bidders must align with vendor policy and ATC terms.
  • Documents: Mandatory submission includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • GST: GST applicability to be determined by bidder; reimbursement as per actuals or applicable rate, up to quoted GST.
  • Delivery & Payments: Option clause allows quantity adjustment up to 25%; delivery period linked to original delivery order; payment terms not specified in the data.
  • Compliance: Failure to upload required certificates may lead to rejection; ATC and corrigendum terms apply.

Key Specifications

  • Product/service: vehicle servicing, tuning, and general checkup

  • Key items: Castrol 20W-40 engine oil, air filter, fuel lines, air cleaner cover, air hose pipe, lid, rear brake pedal, mud guard front, fork felt front left, fuel hose, complete electric wiring work, wire harness

  • Delivery: quantity adjustments up to 25%; extended period calculations

  • Standards: not specified; rely on standard tender compliance and GST rules

  • Warranty/after-sales: not specified

Terms & Conditions

  • Option quantity up to 25% during contract, with extended timing calculations

  • Mandatory submissions include PAN, GST, cancelled cheque, EFT mandate

  • GST reimbursement per actuals or applicable rate, up to quoted GST

Important Clauses

Payment Terms

GST applicable; reimbursement based on actual rates or prevailing rates; payment terms not explicitly defined in data

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity changes trigger extended time calculations with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; standard tender penalties may apply per ATC

Bidder Eligibility

  • Capability to service military vehicles including electrical wiring and harness work

  • Compliance with GST and tax-related documentation

  • Submission of PAN, GSTN, EFT mandate and bank-certified documents

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Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Servicing tuning and general checkup Servicing tuning and general checkup 1 job genorthage 15
2 Engine Oil Castrol 20W 40 Engine Oil Castrol 20W 40 1 ltr genorthage 15
3 Air Filter Air Filter 1 nos genorthage 15
4 Fuel Lock Fuel Lock 1 nos genorthage 15
5 Air Cleaner cover Air Cleaner cover 1 set genorthage 15
6 Air hose pipe Air hose pipe 1 set genorthage 15
7 Lid Lid 1 set genorthage 15
8 Rear brake pedal Rear brake pedal 1 set genorthage 15
9 Mud guard front Mud guard front 1 nos genorthage 15
10 Fork felt front left Fork felt front left 1 nos genorthage 15
11 Fuel hose Fuel hose 1 set genorthage 15
12 Complete electric wiring work repairing and refitting Complete electric wiring work repairing and refitting 1 job genorthage 15
13 Wire harness Wire harness 1 set genorthage 15

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Any certificates required by ATC/Corrigendum

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the Indian Army servicing tender in 2026

Bidders should prepare PAN, GSTIN, cancelled cheque, and bank-certified EFT Mandate. Ensure submission of all ATC-corroborated certificates and confirm Castrol 20W-40 oil and listed components are within scope. The 25% option quantity clause may affect delivery timelines and pricing; align bids accordingly.

What documents are required for the Army vehicle servicing tender 2026

Mandatory documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Additional certificates referenced in ATC/Corrigendum must be uploaded; failure to submit may lead to rejection. GST applicability is bidder’s responsibility with potential reimbursement per actuals.

What are the technical items covered under the Army maintenance tender

Scope includes servicing, tuning, and general checks with replacement items such as Castrol 20W-40 engine oil, air filter, fuel lines, air cleaner cover, air hose pipe, and wire harness; electrical wiring repair and refitting are also included per BOQ context.

When is delivery expected under the option clause for Army tender

Delivery sequencing follows the last date of the original delivery order. If the option to increase quantity is exercised, the additional time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the GST terms for the Indian Army tender in 2026

GST is payable by the bidder with reimbursement as per actuals or applicable rates, whichever is lower, up to the quoted GST percentage; the purchaser bears no responsibility for rate changes beyond the bid value.

What are the eligibility criteria for the Army vehicle services bid 2026

Eligibility includes capability to perform vehicle servicing and electrical wiring tasks, submission of PAN and GST documents, and bank-certified EFT Mandate. Ensure compliance with ATC/Corrigendum requirements and maintain readiness for potential quantity adjustments up to 25%.

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