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Indian Oil Corporation Limited Pump Spares Procurement Barauni Refinery Bihar 2026 Proprietary Article Tender

Bid Publish Date

11-Jul-2026, 4:17 pm

Bid End Date

24-Jul-2026, 5:00 pm

Location

BEGUSARAI , BIHAR
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Progress

Issue11-Jul-2026, 4:17 pm
AwardPending
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Quantity

13

Category

ITEM NO. 10

Bid Type

Two Packet Bid

Key Highlights

  • • Proprietary article tender restricting bids to Hydro Prokav Pumps (India) Pvt. Ltd.
  • • Location-specific procurement at Barauni Refinery, Bihar, GSTIN 10AAACI1681G1Z
  • • Quantities may be increased by up to 25% during contract execution
  • • Two Bid System with no reverse auction; no other bidders considered
  • • Scope limited to supply of goods (pump spares) with no service component
  • • GST applicability to be borne by bidders; IOC reimbursement as per actuals
  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • BOQ contains 7 items; explicit quantities not disclosed in public data

Categories 3

PERISTALTIC PUMPS SYNCHRONOUS MOTORS WORM GEAR

Tender Overview

Organization: Indian Oil Corporation Limited (IOC) at Barauni Refinery, Bihar. Procurement focuses on pumps spares under a proprietary article tender. The setup uses a Two Bid System with the only eligible offer from Hydro Prokav Pumps (India) Pvt. Ltd., ensuring exclusivity for the required goods. The scope is limited to supply of goods, with a clear reference to a proprietary bidder and a BOM-like BOQ consisting of multiple items. The tender reference indicates a structured procurement path, including vendor code creation requirements and a single-source supplier constraint to prevent unsolicited offers. The clause emphasizes contractual flexibility, including quantity variances up to 25%, at contracted rates, and delivery extension rules tied to original/extended periods. Unique aspects include limited competition due to proprietary status and a defined contact channel for technical queries. This tender targets reliable supply of pump spares aligned with IOC Barauni’s refinery maintenance program.

Technical Specifications & Requirements

  • Tender type: Proprietary article tender; offer solely from Hydro Prokav Pumps (India) Pvt. Ltd. (GEM Seller ID: LAL5240012751).
  • Location of work: Barauni Refinery, Bihar; GSTIN 10AAACI1681G1Z.
  • Scope of supply: Only supply of goods; no service component stated.
  • Documentation & ATC: GST applicability acknowledged; vendor code creation requires: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Delivery/variations: QTY adjustments up to 25% during contract; delivery period aligned with original delivery timeline with extension rules.
  • BOQ: 7 items described; current data shows N/A quantities, signaling a minimal explicit quantity detail in the public summary.

Terms, Conditions & Eligibility

  • EMD / security: Not explicitly specified in the data; bidders must align with IOC’s standard EMD policy.
  • Bidder eligibility: Only the proprietary bidder is eligible; unsolicited offers rejected.
  • ** GST / financials**: GST obligations to be self-verified; no responsibility held by IOC for GST rate changes.
  • Documentation required: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required.
  • Delivery terms: Extension rules tie to original/extended periods with minimum 30 days increments implied by option clause.
  • Payment terms: Not detailed in available data; standard IOC practices likely apply; bidders should prepare for standard payment terms post-delivery.
  • Other ATC terms: Refer to the uploaded ATC clauses for any additional textual conditions.

Key Specifications

  • Product category: pumps spares

  • Location: Barauni Refinery, Bihar

  • Tender type: Proprietary article tender

  • Bidder: Hydro Prokav Pumps (India) Pvt. Ltd. only

  • BOQ: 7 items; quantities not disclosed in data

  • Delivery flexibility: up to 25% quantity variation

Terms & Conditions

  • Proprietary bidder eligibility restricts competing bids

  • Quantity may vary by up to 25% during contract

  • GST handling to be borne by bidder with IOC reimbursement rules

Important Clauses

Payment Terms

Not explicitly specified in the provided data; bidders should expect IOC-standard terms post-delivery

Delivery Schedule

Delivery period starts from original order date; extensions possible with calculated time based on quantity variation

Penalties/Liquidated Damages

Not detailed in available information; refer to ATC for any LD terms

Bidder Eligibility

  • Proprietary bidder status with exclusive submission rights

  • Compliance with IOC ATC terms and conditions

  • Ability to supply pump spares to Barauni Refinery

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

ITEM NO. 10 , ITEM NO. 20 , ITEM NO. 30 , ITEM NO. 40 , ITEM NO. 50 , ITEM NO. 60 , ITEM NO. 70

Payment Timelines

Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

180

Delivery Locations

1

Delivery Cities

Begusarai

Delivery Pincodes

851114

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Alok Kumar851114,Barauni Refinery, Begusarai-851114BegusaraiBihar8511146180-

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

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Documents 10

GeM-Bidding-9589658.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items Sign in for GEM prices

#1

ITEM NO. 10

STATOR,EPDUM RUBER MS BONDED,P N 22

6 each Delivery: 180 days
#2

ITEM NO. 20

CARDON JOINT A P N 216

2 each Delivery: 180 days
#3

ITEM NO. 30

BEARING CASING,P N 5

1 each Delivery: 180 days
#4

ITEM NO. 40

BEARING CASING,P N 6

1 each Delivery: 180 days
#5

ITEM NO. 50

BEARING COVER,P N 9

1 each Delivery: 180 days
#6

ITEM NO. 60

BEARING COVER,P N 10

1 each Delivery: 180 days
#7

ITEM NO. 70

SCREW SHAFT ASSEMBLY,P N 30,31,32,33

1 each Delivery: 180 days

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Vendor code creation undertaking

6

Any additional IOC-specified forms under ATC

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for IOC pump spares tender in Barauni Bihar 2026

Bidders must be the designated proprietary supplier (Hydro Prokav Pumps) for IOC Barauni pump spares. Prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. Submit within the two-bid framework; ensure eligibility for proprietary procurement and respond to ATC terms in the tender documents.

What documents are required to participate in IOC pump spares bid in Barauni

Submit PAN Card copy, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. Include any IOC-specified vendor code forms and ATC-compliant technical documents. Ensure GST compliance and provide proof of turnover if requested by IOC following standard procurement rules.

What are the delivery extension rules for IOC proprietary tender

Delivery can be extended using the option clause for increased quantity up to 25% at contracted rates. If exercised during extended periods, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days, and may extend to the original period.

Which bidder is eligible for IOC pump spares procurement Barauni

Only the specified proprietary bidder, Hydro Prokav Pumps (India) Pvt. Ltd., is eligible. Any other bid is deemed unsolicited and rejected. Ensure all required vendor code and ATC documents are included to avoid disqualification.

What is the scope of supply for IOC pump spares tender

Scope is strictly the supply of pump spares with no service component. The BOM/BOQ indicates seven items, though exact quantities are not disclosed publicly. Suppliers must deliver goods to Barauni Refinery per purchase order and IOC terms.

What are the GST considerations for IOC Barauni pump tender

Bidders must determine applicable GST themselves; IOC will reimburse GST as actual or at applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST compliance and correct tax invoicing per IOC guidelines.

Where can I find the ATC terms for IOC proprietary tender

ATC terms are provided in the bidder-uploaded ATC document on the GEM portal. Review all text-based clauses for eligibility, delivery, pricing, and penalties. Prepare to align with any additional requirements beyond GST and vendor code submission.

When is the delivery period initiation for IOC pump spares

Delivery begins after the last date of the original delivery order. If the option clause is exercised later, the extended period starts from the last date of the extended delivery period, with the calculated increase time applying per the formula stated in the contract.

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