Indian Army Bus Hiring Service Tender BINNAGURI 24x7 Local 19-21 ND XIS - 2025

Tender Overview

The Indian Army, under the Department Of Military Affairs, invites bids for a Bus Hiring Service – Short Term, Local 24*7, for trips within BINNAGURI CANTT to BINNAGURI. The contract covers one daily trip of 90 KM, operating on Non-Deluxe (NDX) category with a 19-21 timeframe, and a total estimated value of ₹1,075,089.25. An EMD of ₹53,754 is required. This procurement emphasizes secure, reliable local transport for military needs, with 24/7 availability and a compact, low-cost vehicle solution. A key differentiator is the establishment of a flexible quantity/duration option up to 50% at contract award, binding bidders to revised terms.

• Organization: Indian Army
• Product: Bus Hiring Service (Short Term, Local 24x7)
• Location: BINNAGURI CANTT, BINNAGURI
• Estimated Value: ₹1,075,089.25; EMD: ₹53,754
• Delivery context: 90 KM per day trip, 24x7 operation, NDx category
• Unique clause: 50% up/down quantity/duration option at award and post-award
• Compliance: Insurance, accident handling, and risk & expense provisions included

Technical Specifications & Requirements

• No explicit technical specifications are provided in the BOQ. However, the tender defines mandatory safety and risk controls under Vehicle Hiring(MoD) terms:
• Insurance evidence: Seller must show notice to the insurer that Government interest is recorded in the policy for all tendered vehicles
• Accident responsibility: Seller bears driver/vehicle accident risks; no compensation from Government; police notice in case of incident; Court of Inquiry per Army directions
• Indemnity: Government indemnified against all accident-related claims involving vehicles or drivers supplied by the Seller
• Accident handling: In case of accident, duty-related costs borne by Seller; Government provides no direct compensation
• Risk & Expense: Government may hire alternate sources at Seller’s risk; Seller’s non-performance may lead to contractual loss recovery
• Delivery flexibility: Option Clause permits up to 50% adjustments in quantity or duration before contract issuance; post-issuance, adjustments capped at 50%
• EMD and value cues: Estimated value and EMD figures clearly indicate scope and bidder financial credibility requirements

Terms, Conditions & Eligibility

• EMD: ₹53,754 to accompany the bid; submission details align with standard MoD tender practices
• Financial standing: Bidders must not be in liquidation or formal insolvency processes; must upload a suitable undertaking
• Performance risk: Rejection of vehicles due to non-compliance enables risk-based re-hiring from alternate sources at Seller’s expense
• Payment and penalties: Extra expenditure due to risk & expense may be recovered from payments or the Performance Guarantee; no government compensation for vehicle damage costs
• Option clause: 50% flexibility on quantity/duration at contract issue and post-issue, with bidder acceptance binding
• Documentation expectations: Standard bidder documents (GST, PAN, experience evidence, financials) align with typical MoD requirements; OEM authorizations may be part of submission
• Warranty/AMC: Explicit warranty/AMC terms not specified in the available data; risk & expense terms imply post-acceptance duty compliance