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Government Homoeopathic Medical College Calicut A4 & Legal Size Multifunction Printer Tender Kozhikode Kerala 2026

Bid Publish Date

20-Jun-2026, 4:54 pm

Bid End Date

30-Jun-2026, 9:00 pm

Location

KOZHIKODE , KERALA
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Progress

Issue20-Jun-2026, 4:54 pm
AwardPending
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Quantity

14

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Government Homoeopathic Medical College Calicut (Health And Family Welfare Department, Kerala). Procurement: A4 and Legal Size Multifunction Printer (MFP) and related Entry/Mid Level Laptops (Q2). Location: KOZHIKODE, KERALA 673001. Tender scope includes office printing, scanning, and basic copying capabilities with on-site warranty considerations. Key differentiator is combined demand for MFPs and laptops within a single procurement window, with flexible quantity options as per clause and supplier capability. This summary extracts essential technical and eligibility details to guide bidders in preparing a compliant bid.

Technical Specifications & Requirements

  • Product/Service: A4 and Legal Size Multifunction Printer (MFP) with scanning and copying; Entry/Mid Level Laptop computers.
  • Printing targets: ISO/IEC 24734 baselines for A4; monochrome and color print speeds; duplexing capability (Auto Duplexing) included.
  • Paper handling: multiple main paper trays with total capacity at 75 gsm; bypass tray included; feeder capacity specified for scanning/copying; original document feeder type noted.
  • Connectivity & duty: required connectivity options; monthly duty cycle; scan-to and network capabilities; on-site warranty and extended warranty terms possibly applicable.
  • Certifications/standards: ISI/IEC or relevant government standards where stated; specific vendor OEM authorizations may be required.
  • Delivery/installation: delivery schedule alignment with contract terms; installation and acceptance criteria implied by on-site warranty.
  • BoQ status: no items listed in BOQ; procurement appears to be category-wide for MFPs and laptops.
  • Notes: The tender emphasizes hardware modernization for government health facilities, with emphasis on reliability, serviceability, and warranty coverage.

Terms, Conditions & Eligibility

  • Option clause: quantity can vary up to ±25% during order and currency of contract with computation rules; extended delivery time applies with minimum 30 days.
  • Financial standing: bidder must not be under liquidation or bankruptcy; an undertaking to this effect must be uploaded.
  • Experience: bidder or OEM must have supplied similar category products to Central/State Govt/PSU for 3 years prior to bid opening; contracts to be submitted.
  • Turnover: bidder’s average annual turnover over last 3 years must meet the bid document criteria (audited balance sheets or CA certificate required).
  • OEM authorization: if bid submitted by distributor/service provider, OEM authorization form/certificate must be provided.
  • Documentation: mandatory documents include GST, PAN, experience certificates, financial statements, EMD documents, technical compliance, and OEM authorizations as applicable.
  • Delivery & payment terms: terms aligned to contract while ensuring timely delivery; payment terms specified in the contract and subject to statutory norms.

Key Specifications

  • Product/service names: A4 & Legal Size Multifunction Printer (MFP); Entry/Mid Level Laptop

  • Estimated value: not disclosed; scope includes multiple device categories

  • Standards/certifications: ISI/ISO where applicable; OEM authorization required

  • Performance: duplex printing, scan-to functions, feeder capacity, 75 GSM paper handling

  • Warranty: On-site warranty (in year), extended warranty (in years)

Terms & Conditions

  • Option clause allows ±25% quantity variation during and after contract

  • 3-year government supply experience required for bidder or OEM

  • OEM authorization required if bidding through authorized distributor

  • Turnover criteria backed by certified financial statements or CA certificate

  • Mandatory submission of GST, PAN, experience, and EMD documents

Important Clauses

Payment Terms

Payment terms to be as per contract; ensure compliance with statutory norms and submission of required financial documents.

Delivery Schedule

Delivery period defined in contract; extended delivery time applicable with option clause, minimum 30 days.

Penalties/Liquidated Damages

Penalties/LD provisions to be as per contract terms for delays or non-compliance; reference to timely delivery is implied.

Bidder Eligibility

  • Not under liquidation or bankruptcy; must upload declaration

  • 3 years of supply experience for similar hardware to govt bodies

  • Minimum average turnover as specified with supporting audits

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , Entry and Mid Level Laptop - Notebook (Q2)

Authority Records

HEALTH AND FAMILY WELFARE DEPARTMENT

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Documents 4

GeM-Bidding-9498747.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4, A4 and Legal Or higher
Scanning Capabilities Scan To Functions Email, Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) Not Applicable for Platen, 1 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 101 to 200, 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling Bypass Tray Facility No, Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM Not Applicable, 1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 20,000 to 29,999, 30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing supply to Central/State Govt/PSU for 3 years

4

Audited financial statements or CA certificate for turnover

5

OEM authorization / Manufacturer Authorization (if bidding via distributor)

6

Technical bid documents demonstrating compliance with MFP and laptop specifications

7

EMD submission receipt or online payment proof

8

Any on-site warranty and extended warranty documentation

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for A4 MFP tender in Kozhikode Kerala 2026

Bidders must demonstrate 3-year govt supply experience, provide OEM authorization if applicable, and submit GST, PAN, EMD, and turnover documents. The contract allows ±25% quantity variation and requires on-site warranty with potential extended warranty. Ensure ISO/ISI or applicable standard compliance and attach technical bid detailing print speed, duplexing, and paper handling.

What documents are required for printer and laptop procurement?

Submit GST certificate, PAN card, audited turnover or CA certificate for last 3 years, experience contracts with govt bodies, OEM authorization, EMD proof, and technical bid with device specifications (speeds, duplex, paper capacity) and warranty terms. Include any enrollment or vendor registration certificates if requested.

What are the essential technical specs for MFP and laptops?

Key specs include A4/Legal size MFP with auto duplex, scanning with feeder, 75 GSM paper handling, multiple trays, connectivity options, and on-site warranty. Laptops should meet entry/mid-level requirements as per college norms; ensure adequate RAM, storage, and warranty coverage per procurement norms.

When is the delivery timeline for this procurement in Kerala?

Delivery timing is governed by the contract and may incorporate the option clause enabling up to 25% quantity variation with a minimum 30-day extended period for delivery; original delivery schedule should be adhered to unless extended per clause.

What are the EMD requirements for this tender in Calicut?

The tender requires EMD or equivalent security deposit according to tender norms; bidders must submit proof of EMD along with bid. Specific amount will be stated in the final tender documents and must be valid through bid opening and evaluation.

What is the qualification for OEM authorization in this bid?

If bidding via authorized distributors, provide Manufacturer Authorization with full details (OEM name, address, email, phone) and attach it to the bid; direct OEM bids may require standard authorization evidence and product compliance certificates.

What standards and certifications are required for printers in Kerala bids?

Required standards include ISI/ISO certifications where applicable; devices should demonstrate compliance with government procurement standards; OEM authorization and technical compliance certificates must be included in the bid package.

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