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Gujarat Sports Youth And Cultural Activities Department Tentage Services Tender Kheda Gujarat 2025

Bid Publish Date

27-Dec-2025, 10:56 am

Bid End Date

06-Jan-2026, 12:00 pm

EMD

₹18,000

Location

KHEDA , GUJARAT

Progress

Issue27-Dec-2025, 10:56 am
Technical01-May-2026, 4:58 pm
Financial
Award17-Jan-2026, 5:02 am
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 5

TENT AD FILM DECORATION PRINTING WORK LIGHTING

Tender Overview

The Gujarat State department overseeing Sports, Youth and Cultural Activities invites bids for comprehensive tentage services at Kheda, Gujarat (PIN 387001). Scope includes lighting, tent rentals, decoration, printing work, drinking water, photography, and related works as defined in the attached scope. Estimated value is not disclosed; EMD is ₹ 18,000 via account payee DD in favor of District sports officer, Kheda. Tender offers a 25% contract quantity/duration variation at issue. MSE preference is available for eligible state-based bidders with Udyam registration. An in-state service provider office is required.

Key Specifications

  • EMD amount: ₹18,000

  • Contract scope: tentage services including lighting, tents, decoration, printing, drinking water, photography

  • Variation clause: ±25% quantity/duration

  • Delivery office: in-state presence required

  • MSE preference: must hold valid Udyam registration and credentials verified online

  • Sub-contract/assignment: require prior written consent from buyer

Terms & Conditions

  • 50%? Not applicable; EMD ₹18,000 via DD

  • 25% variation on quantity/duration allowed

  • Office of service provider must be in Gujarat; in-state presence required

  • MSE preference for eligible bidders with valid Udyam registration

Important Clauses

Payment Terms

EMD ₹18,000 via DD to District sports officer, Kheda; scanned DD proof with bid; hard copy to buyer within 5 days of bid end/open; post-award DD delivery within 15 days for performance security

Delivery Schedule

Not explicitly defined; tender allows up to 25% variation in contract quantity/duration at issue; ensure readiness for event-time tentage and services within local schedule

Penalties/Liquidated Damages

Not specified in data; implied penalties via contract terms and performance security to be provided by successful bidder

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy

  • Must have office in Gujarat; service capability within state

  • MSE bidders with valid Udyam Registration and online credential validation

Documents 8

GeM-Bidding-8766702.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Gujarat Sports Youth and Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025

N/a

KHEDA, GUJARAT

Posted: 27 December 2025
Closed: 6 January 2026
GEM

Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender 2025 - Volleyball Competitions Lighting, Tent Rentals, Decoration, Drinking Water

N/a

KHEDA, GUJARAT

Posted: 1 January 2026
Closed: 12 January 2026
GEM

Tentage Service Lumpsum Based - DISTRICT LEVEL KALA MAHAKUMBH COMPETITION; Floorings, Tent Rentals,

N/a

JUNAGADH, GUJARAT

Posted: 21 July 2025
Closed: 31 July 2025
GEM

Tentage Service Lumpsum Based - kalamahakumbh; Floorings, Lighting, Tent Rentals, Decoration

N/a

BANASKANTHA, GUJARAT

Posted: 17 October 2025
Closed: 27 October 2025
GEM

Nava Nalanda Mahavihara Tentage Service Tender Nalanda Bihar 2025

Nava Nalanda Mahavihara Nalanda Bihar

NALANDA, BIHAR

Posted: 1 November 2025
Closed: 11 November 2025
GEM

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar tentage/venue services

4

Financial statements (last 2-3 years) | turnover evidence

5

EMD submission proof (DD) or scanned DD copy

6

Technical compliance certificates (if any) and manufacturer OEM authorizations

7

Proof of office in Gujarat (address documents)

8

Udyam Registration for MSE bidders

9

Any certificates cited in ATC/Corrigendum

Technical Results

S.No Seller Date Status
1Ambika Decoraters   Under PMA05-01-2026 16:58:38Qualified
2CHIRAG AGENCY   Under PMA04-01-2026 15:32:15Qualified
3HANUMAN AGENCY   Under PMA03-01-2026 00:03:48Qualified
4ILIKA AGENCY   Under PMA04-01-2026 08:45:56Qualified
5IRAJ ENTERPRISE   Under PMA03-01-2026 19:32:07Qualified
6IRESH ENTERPRISE   Under PMA01-01-2026 14:12:43Qualified
7MARUTINANDAN CATERERS AND MANDAP SERVICE   Under PMA05-01-2026 15:28:41Qualified
8MVJ ENTERPRISE   Under PMA06-01-2026 10:57:19Disqualified
9SANTOSH AGENCY   Under PMA04-01-2026 16:14:49Qualified
10SHIV ENTERPRISE   Under PMA01-01-2026 13:32:17Qualified

Financial Results

Rank Seller Price Item
L1IRAJ ENTERPRISE( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1CHIRAG AGENCY( MSE Social Category:OBC )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1HANUMAN AGENCY( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1IRESH ENTERPRISE( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1SHIV ENTERPRISE( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1MARUTINANDAN CATERERS AND MANDAP SERVICE( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1SANTOSH AGENCY( MSE Social Category:OBC )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1ILIKA AGENCY( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent
L1Ambika Decoraters( MSE Social Category:General )    Under PMA₹5,70,065Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 17 Boys athletic competition; Lighting, Tent

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage services tender in Kheda Gujarat 2025?

Bidders must meet eligibility criteria, upload GST, PAN, experience certificates, financials, and EMD proof of ₹18,000 via DD; ensure in-state service office, and provide OEM/auth certificates if applicable. Non-submission may lead to rejection; follow ATC terms and attach all required documents.

What documents are required for Kheda tentage procurement 2025?

Submit GST registration, PAN, experience certificates for venue services, financial statements, EMD DD proof of ₹18,000, technical compliance certificates, OEM authorizations if needed, proof of Gujarat office, and Udyam registration for MSE candidates; ensure scanned copies with bid submission.

What are the key technical requirements for Gujarat tentage tender 2025?

Scope includes lighting, tent rentals, decoration, printing, drinking water, and photography; no itemized BOQ; EMD ₹18,000; no explicit quality standards stated; ensure non-toxic materials and MSDS if toxic substances are used; in-state service presence is required.

When is the EMD and delivery timeline for Kheda tender?

EMD of ₹18,000 must be submitted via DD to District sports officer, Kheda; scanned DD proof with bid and hard copy within 5 days after bid end/open; delivery timelines depend on event schedule with up to 25% variation permitted.

What are the payment terms for Gujarat tentage procurement 2025?

Specific payment terms are not detailed; EMD is separately conducted via DD; post-award payment terms typically align with GeM GTC and contract clauses; bidders should confirm payment milestones during award stage and ensure compliance with DD-based security.

How does MSE purchase preference apply in this tender in Gujarat?

MSE bidders with valid Udyam Registration from Gujarat and credential online validation receive purchase preference; ensure registration is current and validated per Procurements Policy for MSEs; submit Udyam credentials with bid.

What qualifies as eligible service provider location for this tender in Gujarat?

The service provider must have an office in Gujarat, with documentary evidence to be submitted; in-state presence ensures closer coordination for tentage setup, event logistics, and compliance with local procurement norms.