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Language (Bhasha Vibhag) Department Uttar Pradesh Event & Exhibition Management Tender Lucknow 2026 - EMD ₹50,000, 25% Flex, DD Payment 5 Days

Bid Publish Date

08-Jan-2026, 1:55 pm

Bid End Date

19-Jan-2026, 2:00 pm

EMD

₹50,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue08-Jan-2026, 1:55 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount explicitly set at ₹50,000 with DD payable in Lucknow
  • • Flexible contract scope: ±25% quantity or duration pre-issuance and post-issuance
  • • Payment mechanism requires scanned DD proof uploaded with bid and hardcopy delivered within 5 days
  • • Location-based tender at Lucknow, Uttar Pradesh for Language Department event management
  • • No BOQ items or technical standards provided; emphasis on event management capability

Tender Overview

Language (Bhasha Vibhag) Department Uttar Pradesh invites bids for Event or Seminar or Workshop or Exhibition or Expo Management Services at a Lucknow, Uttar Pradesh venue. The procurement scope covers full-day, theme-based events and participation arrangements. Estimated value is not disclosed; the EMD is ₹50,000, payable via Account Payee Demand Draft in favour of the LUCKNOW, Language (Bhasha Vibhag) Department Uttar Pradesh. Bidders must upload the DD proof and provide the hardcopy within 5 days of Bid End/Opening date. A maximum 25% quantity or duration flex is allowed before contract issuance, with post-issuance adjustments also capped at 25%. The tender requires readiness for rapid deployment in Lucknow. Key differentiators include the specific payment method and post-award quantity flexibility.

Technical Specifications & Requirements

  • EMD amount: ₹50,000 via DD in favour of LUCKNOW, Language (Bhasha Vibhag) Department Uttar Pradesh
  • Payment terms: DD-based EMD submission; scanned DD copy uploaded; hardcopy delivered within 5 days of bid end/opening
  • Delivery/execution location: Lucknow, Uttar Pradesh; full-day events with participation arrangements
  • Flexibility clause: contract quantity or duration may be revised up to 25% before issue; after issue, increases limited to 25%
  • SLA/File attachment: reference to attached SLA document for performance expectations
  • Category: Event/Exhibition management services; theme-based events; buyer premises involvement
  • BOQ: no items listed; no technical specs provided
  • Standards/Compliance: Not specified; bidders should rely on general event management best practices and buyer attachments

Terms, Conditions & Eligibility

  • EMD submission: ₹50,000 via Demand Draft in favour of Lucknow Language Department; scanned DD copy with bid; hardcopy due within 5 days
  • Flexibility: quantity/duration may be adjusted by up to 25% pre-issuance; post-issuance, adjustments remain within 25%
  • Delivery terms: delivery and execution tied to Lucknow location; full-day events with participant management
  • Documentation: bidders must submit DD proof; adherence to attached SLA; forms and attachments referenced in terms
  • Procurement type: National level event management; Theme-based event execution; participation arrangements
  • Important note: No BOQ items; no technical standards specified; bidders should prepare generic event management capabilities and references

Key Specifications

  • Event/Exhibition management service for theme-based events at Lucknow

  • EMD amount: ₹50,000 via DD in favour of Lucknow Language Department

  • Delivery timeline: hardcopy DD within 5 days of bid end/opening

  • Contract flex: ±25% quantity or duration before contract issue and after issue

  • No BOQ items or explicit technical standards provided; rely on attached SLA

Terms & Conditions

  • EMD of ₹50,000 via DD; proof uploaded and hardcopy delivered within 5 days

  • 25% quantity/duration flex allowed; both pre- and post-issuance

  • Lucknow, Uttar Pradesh location for language department event management

Important Clauses

Payment Terms

EMD must be paid by Demand Draft in favor of Lucknow Language Department; scanned copy uploaded; hardcopy due within 5 days of bid end/opening

Delivery Schedule

Delivery and execution at Lucknow venue; full-day events with theme-based format and participation arrangements

Penalties/Liquidated Damages

Not specified in available terms; bidders should seek SLA attachment for penalties

Bidder Eligibility

  • Experience in managing national-level event or exhibition programs

  • Financial stability evidenced by statements

  • Ability to deliver at Lucknow, Uttar Pradesh and manage participant engagement

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for prior event/EXPO management

4

Financial statements or turnover proof

5

EMD submission document (Demand Draft) and scanned copy

6

Technical bid/documentation per Terms and Conditions

7

OEM authorizations or agency letters if required for third-party services

8

Any SLA attachment or compliance certificates referenced in buyer terms

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Language Department Lucknow event management tender in UP 2026?

Bidders must submit a Demand Draft for ₹50,000 as EMD in favour of Lucknow Language Department; upload scanned proof and deliver the hard copy within 5 days post bid end/opening. Ensure eligibility with prior event management experience and financial statements. Include SLA attachments and compliance documents for submission.

What documents are required for the Lucknow event management bid 2026?

Required documents include GST registration, PAN card, experience certificates in event management, financial statements, EMD DD proof, technical bid documents, and any OEM authorizations if applicable. Submit scanned copies and provide hardcopies as specified in terms and SLA attachments.

What is the EMD amount and payment method for this UP tender?

The EMD amount is ₹50,000. Payment must be made via Demand Draft in favour of the Lucknow Language Department; bidders must upload the scanned DD proof with the bid and send the hardcopy within 5 days of bid end/opening.

Are there any quantity or duration changes allowed after contract issue?

Yes. The contract allows a maximum increase/decrease of 25% in quantity or duration at the time of issue, and the same adjustment limit applies post-issuance, providing bidders planning flexibility for scope changes.

What is the location for the outsourced event management work?

The procurement is for events managed by the Language (Bhasha Vibhag) Department Uttar Pradesh in Lucknow, Uttar Pradesh, requiring on-site execution and participation arrangements at the purchaser's premises.

What are the delivery requirements and SLA references for this tender?

Delivery requires hardcopy EMD proof within 5 days of bid end/opening. An attached SLA governs performance. Since no specific technical standards are listed, bidders should align with general event management quality, timeliness, and stakeholder coordination as per the SLA.

What records prove eligibility for this UP event tender in 2026?

Eligibility relies on prior event management experience, financial stability demonstrated by statements, GST/PAN compliance, EMD submission, and SLA adherence. Ensure submission of all documents listed in the Terms and Conditions and provide any required OEM authorizations if applicable.

What are the submission steps for the EMD and bid documents?

Prepare ₹50,000 EMD DD and upload scanned copy with the bid. Ensure the hardcopy DD is delivered to Lucknow within 5 days after bid end/opening. Attach the SLA file and all mandated documents in the bid submission portal per the terms.

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