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Hindustan Aeronautics Limited Video Conferencing with Display and Desktop PCs Tender Bangalore Karnataka 2026

Bid Publish Date

15-Jun-2026, 7:06 pm

Bid End Date

06-Jul-2026, 3:00 pm

Location

BANGALORE , KARNATAKA
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Progress

Issue15-Jun-2026, 7:06 pm
Corrigendum29-Jun-2026
AwardPending
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Quantity

101

Category

Desktop PCs

Bid Type

Two Packet Bid

Tender Overview

Hindustan Aeronautics Limited (HAL), Department Of Defence Production, invites bids for an Integrated Video Conferencing with Display and Desktop PCs procurement in BANGALORE, KARNATAKA. The scope includes delivery, installation, commissioning, and training at LCA Tejas Division, Doddanakundi, Bangalore. Training for 3 employees in Bangalore over 1 day is specified. Data sheets must accompany bids to verify technical parameters against offered products. An option clause allows a potential 50% quantity variation at contracted rates, with delivery periods recalculated. The purchase involves OEM/authorized reseller responsibility for installation and training, with GST considerations clarified by bidders. The data sheet requirement and post-purchase support differentiate this tender from basic hardware purchases.

Key Specifications

    • Product category: Integrated Video Conferencing with Display and Desktop PCs
    • Data Sheet: upload with bid to verify technical parameters
    • Installation/Commissioning: to be conducted by OEM / OEM-certified resource or OEM-authorised reseller
    • Training: 3 employees, 1 day, in Bangalore
    • Delivery address: LCA Tejas Division, Plant 2, Doddanakundi, Marathalli, Bangalore-560037
    • Warranty/Support: standard OEM warranty and AMC terms to be clarified

Terms & Conditions

  • EMD: not explicitly stated; bidder must provide undertaking of financial standing

  • Delivery scope includes installation, commissioning, testing, configuration, and training

  • Option clause allows +/- 50% quantity variation at contracted rates

  • Invoices must be raised in consignee name with consignee GSTIN

  • Data Sheet must be uploaded; mismatch may lead to rejection

  • 7-year residual market life requirement; no end-of-life products

Important Clauses

Payment Terms

GST considerations apply; reimbursement as per actuals or applicable rate, whichever is lower, within quoted GST %

Delivery Schedule

Delivery period may be adjusted based on option clause; minimum extra time 30 days; original delivery period may be extended

Penalties/Liquidated Damages

Not explicitly stated; implied via delivery extensions and contract terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to provide OEM/authorized reseller installation and training

  • Compliance with data sheet and 7-year residual life requirement

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Integrated Video Conferencing with Display , Desktop PCs

Authority Records

MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENT

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Documents 7

GeM-Bidding-9471742.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Financial statements or solvency certificate

4

Experience certificates for similar deployments

5

Data Sheet of offered products

6

OEM authorisation/certificate for installation support

7

Technical bid documents and product specifications

8

EMD submission documents (as applicable by buyer)

9

GSTIN details of consignee for invoicing

Corrigendum Updates

1 Update
#1

Update

29-Jun-2026

Extended Deadline

06-Jul-2026, 3:00 pm

Opening Date

06-Jul-2026, 3:30 pm

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for video conferencing tender in Bangalore 2026 HAL

Bidders must submit GST registration, PAN, financial statements, and experience certificates, plus a Data Sheet for offered products. Ensure OEM authorization for installation, and meet the 7-year market life requirement. The bid requires 1-day training for 3 employees and delivery to LCA Tejas Division, Bangalore.

What documents are required for HAL Karnataka videoconferencing bid

Required documents include GST registration, PAN card, financial Statements, experience certificates for similar deployments, Data Sheet, OEM authorization, technical bid, and EMD documents if applicable. Invoicing must be in consignee name with consignee GSTIN; ensure data sheet aligns with offered specs.

What are the installation requirements for HAL video conferencing supply

Installation must be conducted by OEM or OEM-certified resource or OEM-authorised reseller. This includes commissioning, testing, configuration, and training. Ensure all essential accessories are included and delivery is to LCA Tejas Division, Bangalore.

When is the delivery window for the HAL Bangalore tender

Delivery timing may be adjusted by the option clause up to 50% of the original quantity at contract placement. Additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the GST considerations for HAL defense procurement in Karnataka

Bidders must determine applicable GST; HAL will reimburse as per actuals or applicable rates, whichever is lower, within the quoted GST% limit. Ensure compliance and include GST details in invoicing to the consignee.

What is the training scope for HAL videoconferencing equipment

Training is required for 3 employees, conducted in Bangalore, for a duration of 1 day. Training coverage includes basic operation, configuration, and usage of the integrated video conferencing system.

What is the Data Sheet requirement for this HAL tender

The Data Sheet must be uploaded with the bid and match the product specifications offered. Any unexplained mismatch can lead to bid rejection; ensure model numbers, capacities, and features align with the supply proposal.

Who is eligible to install and commission HAL video system

Only OEM, OEM-certified resources, or OEM-authorised resellers are eligible to perform installation, commissioning, testing, and training as per scope of supply for the Bangalore tender.

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