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GEM

Indian Army Procurement of Office Supplies & Equipment (GEM 2026) - Department of Military Affairs, India 2026

Bid Publish Date

27-Feb-2026, 6:49 pm

Bid End Date

09-Mar-2026, 7:00 pm

Value

₹2,83,059

Progress

Issue27-Feb-2026, 6:49 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1645

Category

Executive File 20 leaf

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM turnover criteria and authorizations implied
  • • Technical standards: ISI/ISO requirements not specified in extract
  • • Special clauses: option to increase quantity up to 25% during contract; extended delivery period rules
  • • Eligibility: three-year turnover criteria; non-liquidity; financial health disclosures
  • • Warranty/AMC: Not specified in provided data; verify in full T&Cs
  • • Penalty/Performance: Not detailed; expect standard LD provisions in full terms

Categories 70

BITUMINOUS MATERIAL DISTRIBUTOR COPIER PAPER PLATFORM SCALE GLUCOMETER ATTENDANCE MANAGEMENT PAPER MATERIALS BARITONE HORNS ELECTRON TUBE MARKING TOOLS COMPUTER PRINTERS BATH AND BODY DUSTBIN SCISSOR PRINTER PARTS AND ACCESSORIES STAPLER POWER CABLE PACKING TOOLS MOSQUITO REPELLENT ACID TOWEL BALL PEN CAMERA WIRING ASSEMBLY WOODEN HANDLE TAPE SUPPLY CURTAINS CARTRIDGE PRINTER FILTER RETAINERS CUTTER DISTILLATION PAPER PRODUCTS GEYSER BLADE COMMUNICATION PROTOCOL AUTOMOTIVE CLEANERS FERROUS ALLOY SUPPLY PRINTING AND WRITING PAPER SUPPLY OF SCHOOL UNIFORM ADHESIVE CORDLESS KETTLE DIARY XLPE CABLE SPEAKER BACKHOE LAND SURVEYING INSTRUMENTS ANGLE BRACKETS REPELLENTS SUPPLY CABLE FLAP ENVELOPE AROMATIC COMPOUNDS MACHINE COMPRESSED SHEET PLASTIC COMPUTER PERIPHERAL SANITIZER BATTERY LASER PRINTERS ELECTRICAL KETTLE NETWORK CABLE ATTENDANCE RECORDING BINDER CLIP PEB TEA KETTLE BOOK PEN STRING INSTRUMENTS SUPPLY OF SYNTHETIC FABRIC DISH WASHER SWITCH GEAR

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Product/Service: broad range of office supplies and equipment including plain copier paper, photo paper, bond paper, toner cartridges, folders, binders, stationery, laminates, and related office hardware. Estimated Value: ₹283,059.00. Location: India. Scope: supply of goods across 123 line items; emphasis on non-obsolete items with at least 5 years residual market life, and option to adjust quantities up to 25%. Unique aspect: strict compliance with OEM life-cycle requirement and GST considerations, with delivery period adjustments per option clause. This procurement targets centralized government stock for departmental needs and requires vendors to maintain financial integrity and product availability.

Technical Specifications & Requirements

  • No explicit product specifications published; items cover standard office consumables and equipment.
  • BoQ shows 123 items; exact quantities not disclosed; total estimated value provided as ₹283,059.00.
  • Items include: copier paper (A3 75 GSM), photo paper glossy 180 GSM, bond paper 100 GSM, various toner cartridges (HP P1108, Samsung M2071F, Ricoh M2701), binders, paper cutters, scissors, pens, markers, sticky notes, envelopes, CDs, file accessories, clocks, cleaning products, kitchenware, storage items, and basic IT peripherals.
  • Delivery terms: option to increase quantity by up to 25%; delivery timing linked to last delivery order date with minimum 30 days extension.
  • GST considerations and OEM turnover requirements apply; bidders must meet minimum turnover criteria for themselves and OEMs.
  • Scope of supply: strictly goods delivery; no services included.

Terms, Conditions & Eligibility

  • EMD: Not specified in extract; bidders must inspect T&Cs for exact amount and payment mechanism.
  • Turnover criteria: bidders must show three-year average turnover; OEMs also required to meet turnover criteria; audited statements or CA certificates accepted.
  • Delivery: initial delivery timeline aligned to final delivery order date; option for quantity adjustment with the 25% ceiling.
  • Payment terms: not specified in extract; GST implications clarified—reimbursement per actual or applicable rate with cap on GST%.
  • Documents: GST, PAN, experience certificates, financial statements, and OEM authorizations likely required.
  • Penalties: LD/penalties not detailed in extract; standard tender terms may apply.
  • Warranty/AMC: not specified; status to be confirmed in full T&C.
  • Compliance: bidders must not be in liquidation; must provide undertaking.
  • Bid validity: implied by buyer terms; confirm in full tender documents.

Key Specifications

    • Product/service names and categories: office stationery, copier/paper, toner cartridges, filing and organization supplies
    • Quantities: 123 items in BoQ; exact quantities not disclosed
    • EMD / estimated value: ₹283,059.00 estimated value; EMD amount not published in extract
    • Experience: minimum turnover requirements; OEM turnover criteria
    • Quality/standards: not specified; verify in full T&C
    • Delivery: up to 25% quantity variation; minimum 30 days extension if extended delivery required
    • Warranty: not specified; confirm in terms

Terms & Conditions

  • Option Clause: quantity may be increased/decreased by up to 25% at contract; delivery timeline adjusted accordingly

  • Turnover: bidder and OEM must meet minimum average annual turnover over last 3 years; evidence required

  • GST: vendor bears GST responsibility; reimbursement as per actual or applicable rate

Important Clauses

Payment Terms

GST handling by bidder; reimbursement up to applicable rates; detailed payment schedule in full terms

Delivery Schedule

Delivery period linked to last delivery order date; extended period if option clause exercised; minimum 30 days

Penalties/Liquidated Damages

Not detailed in extract; standard tender LD clauses will apply; verify in full T&C

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Three-year turnover criteria demonstrated by audited statements or CA certificate

  • OEM turnover compliance for offered product line

  • No end-of-life status within next 5 years per OEM

  • GST compliance and valid documentation

Documents 5

GeM-Bidding-8977565.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 123 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Plain copier paper A3 75 GSm Plain copier paper A3 75 GSM 28 ream [email protected] 15
2 Photo Paper Glossy 180 GSM Photo Paper Glossy 180 GSM 5 pkt [email protected] 15
3 Bond Paper 100 GSM Bond Paper 100 GSM 7 pkt [email protected] 15
4 Toner cartridge 88A for HP P1108 Toner cartridge 88A for HP P1108 7 nos [email protected] 15
5 HP Cartridge D-111S for Samsung M2071F HP Cartridge D-111S for Samsung M2071F 7 nos [email protected] 15
6 RICOH toner M2701 RICOH toner M2701 3 nos [email protected] 15
7 Binder Clip 32mm Binder Clip 32mm 33 pkt [email protected] 15
8 Binder Clip 51mm Binder Clip 51mm 29 pkt [email protected] 15
9 Paper pin T Shape Paper pin T Shape 27 pkt [email protected] 15
10 Paper Cutter Large Paper Cutter Large 9 nos [email protected] 15
11 Paper Cutter Blade Large Paper Cutter Blade Large 7 nos [email protected] 15
12 Pokers Wooden Handle Pokers Wooden Handle 11 nos [email protected] 15
13 Stapler Small Stapler Small 8 nos [email protected] 15
14 Stapler Large Stapler Large 4 nos [email protected] 15
15 Stapler Pin No 10 Stapler Pin No 10 32 pkt [email protected] 15
16 Stapler Pin No 24 BY 6 Stapler Pin No 24 BY 6 25 pkt [email protected] 15
17 Note Pad Note Pad 12 nos [email protected] 15
18 Calculator Calculator 7 nos [email protected] 15
19 Ruler SS and Scale Ruler SS and Scale 11 nos [email protected] 15
20 Scissor Scissor 7 nos [email protected] 15
21 Brown Solid Tape 2 inch Brown Solid Tape 2 inch 15 nos [email protected] 15
22 Stick Pad Self adhesive flags 3 colour Stick Pad Self adhesive flags 3 colour 42 pkt [email protected] 15
23 Stick Pad Note 1.5 x 2 inch Stick Pad Note 1.5 x 2 inch 14 nos [email protected] 15
24 Stick Pad Note 2 x 3 inch Stick Pad Note 2 x 3 inch 14 nos [email protected] 15
25 Stick Pad Note 3 x 3 inch Stick Pad Note 3 x 3 inch 13 pkt [email protected] 15
26 Stick Pad Note 3 x 5 inch Stick Pad Note 3 x 5 inch 13 nos [email protected] 15
27 Pencil sharpener Pencil sharpener 21 nos [email protected] 15
28 Eraser Non Dust Eraser Non Dust 18 nos [email protected] 15
29 Tag for file Big Tag for file Big 16 bdls [email protected] 15
30 Read only CD 700 MB Read only CD 700 MB 3 nos [email protected] 15
31 Paper adhesive liquid gum 200g Paper adhesive liquid gum 200g 5 nos [email protected] 15
32 Transparent tape 2 inch Transparent tape 2 inch 9 roll [email protected] 15
33 Packing tape Packing tape 3 roll [email protected] 15
34 Glue stick 15g Glue stick 15g 58 nos [email protected] 15
35 External DVD Writer External DVD Writer 2 nos [email protected] 15
36 Uniball Pen 157 Blue Uniball Pen 157 Blue 40 nos [email protected] 15
37 Uniball Pen 157 Green Uniball Pen 157 Green 4 nos [email protected] 15
38 Uniball Pen 157 Red Uniball Pen 157 Red 7 nos [email protected] 15
39 Pen Pilot Hi-Tecpoint V5 Red Pen Pilot Hi-Tecpoint V5 Red 4 nos [email protected] 15
40 Pen Pilot Hi-Tecpoint V5 Green Pen Pilot Hi-Tecpoint V5 Green 4 nos [email protected] 15
41 ADD Gell pen blue ADD Gell pen blue 62 nos [email protected] 15
42 Roller ball pen blue Pentoc or Reynolds or equlant Roller ball pen blue Pentoc or Reynolds or equlant 47 nos [email protected] 15
43 Roller ball pen black Pentoc or Reynolds or equlant Roller ball pen black Pentoc or Reynolds or equlant 19 nos [email protected] 15
44 Roller ball pen red Pentoc or Reynolds or equlant Roller ball pen red Pentoc or Reynolds or equlant 8 nos [email protected] 15
45 Camiln Try Mechanical Try kit Camiln Try Mechanical Try kit 5 nos [email protected] 15
46 Pencil blue for tech check Pencil blue for tech check 2 nos [email protected] 15
47 Sketch pen Sketch pen 12 pkt [email protected] 15
48 Permanent marker pen for CD Permanent marker pen for CD 6 nos [email protected] 15
49 Permanent marker pen for board Permanent marker pen for board 4 nos [email protected] 15
50 Temp marker pen Temp marker pen 12 nos [email protected] 15
51 Highlighter pen Yellow and Green Highlighter pen Yellow and Green 17 nos [email protected] 15
52 Fluid correction Pen 0.8mm Fluid correction Pen 0.8mm 6 nos [email protected] 15
53 Evelope Size 11x4 point 5 Evelope Size 11x4 point 5 11 pkt [email protected] 15
54 Evelope Size 300x400 mm Evelope Size 300x400 mm 2 pkt [email protected] 15
55 Evelope Size 9x4 Evelope Size 9x4 11 pkt [email protected] 15
56 DO envelope DO envelope 1 pkt [email protected] 15
57 Printed Attendance Register Printed Attendance Register 5 nos [email protected] 15
58 Ruled register 200 to 350 Page large Ruled register 200 to 350 Page large 38 nos [email protected] 15
59 File cover white File cover white 134 nos [email protected] 15
60 Brown Sheet Brown Sheet 18 roll [email protected] 15
61 4 Flap Dak Folder Leatherlite 4 Flap Dak Folder Leatherlite 11 nos [email protected] 15
62 Leave Register Leave Register 2 nos [email protected] 15
63 Water glass for drinking purpose Water glass for drinking purpose 26 nos [email protected] 15
64 Tea Cup with Plate Set of 6 Tea Cup with Plate Set of 6 3 set [email protected] 15
65 Table cloth Green Blazer 4 feet Table cloth Green Blazer 4 feet 5 mtr [email protected] 15
66 Tea Tray 280 x 157mm Tea Tray 280 x 157mm 4 nos [email protected] 15
67 Electric Kettle 1 Ltr Capacity Electric Kettle 1 Ltr Capacity 2 nos [email protected] 15
68 Battery cell AA 1.5 V Duracell Battery cell AA 1.5 V Duracell 29 nos [email protected] 15
69 Battery cell AAA 1.5V Duracell Battery cell AAA 1.5V Duracell 27 nos [email protected] 15
70 Coin Battery CR2032 Duracell Coin Battery CR2032 Duracell 5 nos [email protected] 15
71 Mosquito repellent machine Mosquito repellent machine 11 nos [email protected] 15
72 Liquid Vapourizer for Mosquito Repellent Liquid Vapourizer for Mosquito Repellent 16 nos [email protected] 15
73 Spray for Cockroaches by mosquitoes Spray for Cockroaches by mosquitoes 8 nos [email protected] 15
74 Room freshner Room freshner 16 nos [email protected] 15
75 Liquid hand wash 200 ml Liquid hand wash 200 ml 39 nos [email protected] 15
76 Glass liquid cleaner 500 ml Glass liquid cleaner 500 ml 23 nos [email protected] 15
77 Sanitizer 250ML Sanitizer 250ML 6 nos [email protected] 15
78 Toilet Cleaner 500ML Toilet Cleaner 500ML 8 nos [email protected] 15
79 Wall clock Wall clock 6 nos [email protected] 15
80 Dustbin Stainless Steel Dustbin Stainless Steel 3 nos [email protected] 15
81 Pen stand wooden Pen stand wooden 3 nos [email protected] 15
82 Mouse Mouse 6 nos [email protected] 15
83 Key board Heavy Duty Key board Heavy Duty 6 nos [email protected] 15
84 Phenyl Phenyl 9 nos [email protected] 15
85 Acid Acid 16 nos [email protected] 15
86 Lizol Lizol 16 nos [email protected] 15
87 Surf Execel Powder 500g Surf Execel Powder 500g 6 pkt [email protected] 15
88 Surf Execel Soap Surf Execel Soap 6 nos [email protected] 15
89 Mouse Pad Mouse Pad 10 nos [email protected] 15
90 Towel Towel 25 nos [email protected] 15
91 Dish washer Dish washer 6 nos [email protected] 15
92 Aier Matic Refill Aier Matic Refill 10 nos [email protected] 15
93 Naphthalene Balls Naphthalene Balls 3 kg [email protected] 15
94 23 A 12 V Battery 23 A 12 V Battery 11 nos [email protected] 15
95 Insulation Tape Insulation Tape 10 roll [email protected] 15
96 Plastic Scale Plastic Scale 5 nos [email protected] 15
97 CMOS Battery CMOS Battery 10 nos [email protected] 15
98 Pilot V7 Pilot V7 4 nos [email protected] 15
99 Pilot V10 Pilot V10 3 nos [email protected] 15
100 Juice Cup Juice Cup 1 pkt [email protected] 15
101 Disposble Cup 100 nos inpkt Disposble Cup 100 nos inpkt 1 pkt [email protected] 15
102 Luxor Roller Pen Luxor Roller Pen 6 nos [email protected] 15
103 Cello Tape 1inch rolls Cello Tape 1inch rolls 24 roll [email protected] 15
104 Cello Tape 2inch rolls Cello Tape 2inch rolls 12 roll [email protected] 15
105 Cello Tape 3inch rolls Cello Tape 3inch rolls 8 roll [email protected] 15
106 D Link Network Cable mtrs D Link Network Cable mtrs 105 mtrs [email protected] 15
107 USB Extn Cable one and half mtrs USB Extn Cable one and half mtrs 1 nos [email protected] 15
108 register for appropriation register for appropriation 10 nos [email protected] 15
109 flag 5 colors plastic 125 in pkt flag 5 colors plastic 125 in pkt 24 pkt [email protected] 15
110 Kone Wireless calling bell Kone Wireless calling bell 1 nos [email protected] 15
111 Punching Machine Small Punching Machine Small 1 nos [email protected] 15
112 Punching Machine Large Punching Machine Large 1 nos [email protected] 15
113 Paint Brush Paint Brush 2 nos [email protected] 15
114 Class Mate Unruled Full Scape Note Book Class Mate Unruled Full Scape Note Book 10 nos [email protected] 15
115 Curtains 7 ft as per Model and design Curtains 7 ft as per Model and design 2 nos [email protected] 15
116 Curtain 5 ft as per Model and design Curtain 5 ft as per Model and design 2 nos [email protected] 15
117 Diary Diary 5 nos [email protected] 15
118 Camera Light and Clamp Purchase Camera Light and Clamp Purchase 1 nos [email protected] 15
119 Speaker Portronics Speaker Portronics 1 nos [email protected] 15
120 Digitek Tripod Digitek Tripod 1 nos [email protected] 15
121 Honey Well 4 vPort USB Honey Well 4 vPort USB 1 nos [email protected] 15
122 Correction tape Correction tape 5 nos [email protected] 15
123 Executive File 20 leaf Executive File 20 leaf 1 nos [email protected] 15

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements or CA certificate showing three-year turnover

4

OEM authorization/authorization letters for branded items

5

Experience certificates for similar office supply procurements

6

Technical bid documents and GST-compliant invoices sample

7

Declaration of non-liability to liquidation or bankruptcy

8

Any bid security or EMD submission proof per full tender terms

Frequently Asked Questions

How to bid for Indian Army office supplies tender 2026?

Bidders must register with GEM, meet turnover criteria for themselves and OEMs, submit GST, PAN, and experience certificates, plus OEM authorizations. The bid should include 123 listed item categories, ensure no product is end-of-life within 5 years, and comply with the 25% quantity option clause.

What documents are required for this Department of Military Affairs procurement?

Required documents include GST registration, PAN, audited financial statements or CA certificates showing turnover, experience certificates for similar procurements, OEM authorizations, bid security/EMD proof, and technical bid documents. Non-liquidity undertakings may also be requested.

What is the estimated value and scope of goods for this tender?

Estimated value is ₹283,059.00 for 123 items spanning copier paper, toner cartridges, binders, stationery, and related office equipment. Scope is goods-only with no services; delivery terms permit up to 25% quantity variation and require timely delivery per last-order date.

What are the delivery extension rules under the option clause?

Delivery extensions apply when quantity increases occur; total extension time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum 30 days. If the original period is under 30 days, extension equals the original period.

Are there specific standards or certifications required for items in this tender?

The tender data does not specify explicit standards. Vendors should verify required certifications in the full Terms and Conditions. Ensure products do not reach end-of-life within 5 years per OEM instructions and confirm GST and turnover requirements.

What is the expected turnover requirement for bidders and OEMs?

Bidders must show a minimum average annual turnover for the last three financial years; OEMs of offered products must also meet the same turnover threshold, supported by audited balances or CA certificates as part of the bid submission.