Indian Army Department Of Military Affairs Goods Supply Tender 2026 with Advance Sample Approval and GST/EFT Requirements

Tender Overview

The opportunity is a Government procurement tender issued by the Indian Army under the Department Of Military Affairs for supply of goods (14 BOQ items listed, all marked N/A in quantity). The contract includes an advance sample approval process requiring submission of 5 supplier samples within 5 days of award and subsequent modification or approval by the buyer. The scope is limited to supply, with delivery timelines linked to option clauses, and the procurement mandates include GST handling guidance and secure payment mechanisms. This tender emphasizes supplier capability to perform pre/post inspection as per nominated agencies and to conform to the buyer’s confirmation of samples before bulk manufacturing. Notable compliance elements include bidder financial standing checks and EFT-based payment readiness, with a flexible quantity adjustment window up to ±25% of bid quantity during and after contract award.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods, with pre-dispatch and post-receipt inspection options as per ATC; advance sample approval required (5 samples due within 5 days of award).
• Inspection: Pre-dispatch and/or post-receipt inspection by nominated agency; final acceptance contingent on inspection outcomes.
• Documentation & GST: Vendors must upload GST invoice scans on GeM and provide GST portal payment screenshots; GST applicability advised by bidders.
• Financial & compliance: Submit PAN, GSTIN, cancelled cheque, EFT mandate; bidder must not be under liquidation or similar proceedings; GST reimbursement as per actuals or applicable rate (whichever is lower).
• Delivery & scope clause: Delivery period may be extended via option clause; extended time calculation considers increased quantity, minimum 30 days.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25%; extension of delivery time follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; GST invoice upload and GST payment screenshot on GeM; undertaking on financial standing.
• Inspection & acceptance: Pre-dispatch / post-receipt inspection by nominated agency; advance sample approval prior to bulk manufacturing.
• Payment & GST: GST applicability to be checked by bidder; reimbursement as per actuals or lower of quoted GST rate.
• Financial discipline: No liquidation or bankruptcy; provide an undertaking; bid validity and financial credibility are required for eligibility.
• Delivery timing: Delivery windows linked to original order; option-based extensions follow specified calculations; minimum delivery baseline exists.