Indian Army Department Of Military Affairs Tender Jalandhar Punjab 2025 - EMD ₹18000
Indian Army
JALANDHAR, PUNJAB
Posted:
29 November 2025
Closed:
9 December 2025
GEM
GEM
Indian Army Department of Military Affairs Goods Supply Tender 2026 India - IS 550 compliant Sample Approval 2026
Bid Publish Date
20-Jun-2026, 10:47 am
Bid End Date
30-Jun-2026, 11:00 am
Location
MATHURA , UTTAR PRADESH
Progress
Issue20-Jun-2026, 10:47 am
AwardPending
Quantity
1735
Category
9330-000028
Bid Type
Two Packet Bid
Key Highlights
- • Vendor Code Creation requirements: PAN Card, GSTIN, cancelled cheque, EFT Mandate
- • Option clause enabling up to 25% quantity increase/decrease at contracted rates
- • Advance sample process: 5 samples within 5 days post-award, modifications within 5 days
- • GST handling: supplier bears GST; reimbursement as actuals or lower rate, up to quoted GST%
- • Inspection regime: post-receipt at consignee site; pre-dispatch at seller premises if ATC selected
- • Delivery timeline adjustments based on extended quantity, minimum 30-day rule
- • No explicit EMD value provided; focus on vendor eligibility and financial undertaking
Categories
3
Tender Overview
The procurement is issued by the Indian Army under the Department Of Military Affairs for the supply of goods across multiple catalogued categories. The tender includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines recalculated accordingly. The bid requires formal Vendor Code creation with documents including PAN Card, GSTIN, and a bank EFT mandate. Inspection may be conducted by a nominated agency, including post-receipt verification at the consignee site. An advance sample process mandates submission of 5 samples within 5 days of award for buyer approval prior to bulk manufacturing.
Technical Specifications & Requirements
- Scope of supply: Only supply of Goods (no service component).
- Pre-bulk-approval step: Submit 5 advance samples within 5 days; buyer approves or lists modifications within 5 days.
- Inspection: Post-receipt inspection at consignee site; Pre-dispatch inspection at seller premises only if ATC clause selected; inspections performed by designated agency (STATION BOO).
- GST handling: Bidder to determine applicable GST; GST reimbursement as per actuals or applicable rates, capped by quoted GST percentage.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate with bid; vendor code creation needed.
- Invoices: Upload GST invoice and GST portal payment confirmation on GeM.
- Lead to bulk supply only after approval of samples; delivery timeframe keyed to original delivery schedule with option adjustments.
Terms, Conditions & Eligibility
- EMD amount not disclosed; bidders must meet standard vendor code requirements and provide PAN, GSTIN, cancelled cheque, and EFT mandate.
- Financial health: bidder must not be in liquidation or courtroom receivership; provide undertaking.
- GST compliance: bidder responsible for own GST calculations; reimbursement limited to actuals or lower of rates.
- Payment: terms align with GeM portal norms; advance sample approvals precede bulk manufacturing; post-approval supply must meet exact sample specifications.
- Inspection regime: dependent on ATC selection; post-receipt verification at consignee site; pre-dispatch inspection optional.
- Variation: quantity may increase up to 25% during contract; delivery period adjusted per clause with minimum 30 days.
Key Specifications
-
- Product category: Goods supply (no service)
-
- Quantity: Not specified in BOQ data; 10 total items exist with N/A quantities
-
- Inspection: Post-receipt at consignee site; pre-dispatch at seller premises if ATC chosen
-
- Sample requirement: 5 samples within 5 days; approval or modification within 5 days
-
- Delivery terms: 25% quantity variation allowed; delivery period adjusted with minimum 30 days
Terms & Conditions
-
Quantity variation: up to 25% during contract at contracted rates
-
Advance sample submission: 5 samples within 5 days post-award
-
GST and payment: bidder bears GST; actual reimbursement capped to quoted rate
Important Clauses
Payment Terms
GST reimbursement as per actuals or applicable lower rates; GeM invoice upload with GST payment screenshot
Delivery Schedule
Delivery timeline adjustable for additional quantity; minimum 30 days added if extended
Penalties/Liquidated Damages
Not specified in provided terms
Bidder Eligibility
-
Not under liquidation or court receivership
-
GSTIN registered bidder with GST compliance ability
-
Capability to submit advance samples within 5 days and complete bulk supply per approved sample
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
9330-000028 , 8135-000041 , 8135-000095 , 8135-000094 , 8135-000096 , 8135-000089 , 9330-000027 , 8115- 000529 , 9905-000125 , 8115-000123
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9496538.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Indian Army Procurement: Security Hardware/Hardware-Software Bid 2025 (IS Malicious Code, 3 Years Experience)
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Posted:
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Closed:
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GEM
Tender Results
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Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
#1
9330-000028
H4 9330-000028 POLYTHENE FILM .25 mm THICK X 1 M WIDTH
775 mtr
Delivery: 60 days
#2
8135-000041
H4 8135-000041 PAPER WRAPPING 735 X 1120 MM X 0.04 MM
305 nos
Delivery: 60 days
#3
8135-000095
H4 8135-000095 PAPER WRAPPING WATER PROOF PLAIN 841 MM
28 rol
Delivery: 60 days
#4
8135-000094
H4 8135-000094 PAPER WRAPPING TISSUE 500 MM X 750 MM
28 nos
Delivery: 60 days
#5
8135-000096
H4 8135-000096 PAPER WRAPPING WATERPROOF PLAIN 1189 MM
44 rol
Delivery: 60 days
#6
8135-000089
H4 8135-000089 PAPER WRAPPING BROWN/UNGLAZED 735 MM X 1
51 kgs
Delivery: 60 days
#7
9330-000027
H4 9330-000027 POLYTHENE FILM .18 mm THICK X 1 M WIDTH
154 mtr
Delivery: 60 days
#8
8115-000529
H4 8115-000529 BOXES FIBRE BOARD RIGID CORRUGATED SIZE
30 nos
Delivery: 60 days
#9
9905-000125
H4 9905-000125 LABEL IDENTIFICATION 152.5 X 89 MM
210 nos
Delivery: 60 days
#10
8115-000123
H4 8115-000123 BOXES RIGID COLLAP 254X152.5X101.5MM
110 nos
Delivery: 60 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 9330-000028 | H4 9330-000028 POLYTHENE FILM .25 mm THICK X 1 M WIDTH | 775 | mtr | hunny2901 | 60 | |
| 2 | 8135-000041 | H4 8135-000041 PAPER WRAPPING 735 X 1120 MM X 0.04 MM | 305 | nos | hunny2901 | 60 | |
| 3 | 8135-000095 | H4 8135-000095 PAPER WRAPPING WATER PROOF PLAIN 841 MM | 28 | rol | hunny2901 | 60 | |
| 4 | 8135-000094 | H4 8135-000094 PAPER WRAPPING TISSUE 500 MM X 750 MM | 28 | nos | hunny2901 | 60 | |
| 5 | 8135-000096 | H4 8135-000096 PAPER WRAPPING WATERPROOF PLAIN 1189 MM | 44 | rol | hunny2901 | 60 | |
| 6 | 8135-000089 | H4 8135-000089 PAPER WRAPPING BROWN/UNGLAZED 735 MM X 1 | 51 | kgs | hunny2901 | 60 | |
| 7 | 9330-000027 | H4 9330-000027 POLYTHENE FILM .18 mm THICK X 1 M WIDTH | 154 | mtr | hunny2901 | 60 | |
| 8 | 8115-000529 | H4 8115-000529 BOXES FIBRE BOARD RIGID CORRUGATED SIZE | 30 | nos | hunny2901 | 60 | |
| 9 | 9905-000125 | H4 9905-000125 LABEL IDENTIFICATION 152.5 X 89 MM | 210 | nos | hunny2901 | 60 | |
| 10 | 8115-000123 | H4 8115-000123 BOXES RIGID COLLAP 254X152.5X101.5MM | 110 | nos | hunny2901 | 60 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate (certified by bank)
5
Undertaking of non-liquidation / non-bankruptcy
6
GST invoice generation capability and GST portal screenshot
7
Prior experience certificates (if required by buyer)
8
OEM authorization (if applicable)
Frequently Asked Questions
How to bid for Indian Army supply of goods tender 2026 in India with GE M?
Bidders must register on GeM, submit PAN, GSTIN, cancelled cheque, and EFT mandate, and ensure GST is calculated by themselves. The process includes submitting 5 advance samples within 5 days of award, with buyer approval or modification within 5 days, and compliance with the 25% quantity variation clause.
What documents are required for Indian Army procurement of goods?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, undertaking against liquidation, GST invoice readiness, and any OEM authorizations. Bidder must upload vendor code creation documents and financial stability statements if requested.
What are the technical requirements for advance sample approval in this tender?
Submit 5 samples within 5 days of award. Buyer will approve or list modifications within 5 days. Approved samples must be followed for bulk manufacturing, and supply should strictly align to the approved sample specifications.
How does the 25% quantity variation clause affect delivery timelines?
The purchaser may increase quantity by up to 25% at contracted rates. Delivery period for added quantity is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Time extensions apply within contract terms.
What are GST responsibilities for bidders in this GeM tender?
Bidders must determine applicable GST; the purchaser reimburses GST as actual or at the lower of the rates, capped by the quoted GST percentage. GST invoices must be uploaded on GeM along with payment screenshots.
What inspection regimes may apply to Indian Army goods supply tender?
Post-receipt inspection at the consignee site is mandatory; pre-dispatch inspection at seller premises is only applicable if the ATC clause is selected. Inspection may be conducted by an approved agency (STATION BOO).
What is required to demonstrate financial stability for eligibility?
Provide an undertaking confirming no liquidation, no court receivership, or bankruptcy. Include financial statements or equivalent proof as part of the bid submission to demonstrate ongoing solvency.
What are the delivery terms and payment processes for this supply contract?
Delivery terms follow the option clause for quantity variation; bulk supply aligns with approved samples. Payment terms align with GeM norms, with GST invoice submission and payment confirmation via GST portal, and potential advance arrangements per contract.
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Documents 4
GeM-Bidding-9496538.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS