Indian Army Goods Supply Tender 2026 - GeM DM Army Procurement & Pre-Dispatch/Inspection Terms

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for the scope labeled as supply of goods. The tender contemplates a total 12 items in the Bill of Quantities, with the scope limited to the supply of goods and potential quantity adjustments up to 25% during contract execution. A pre-assignment process requires the candidate to submit advance samples, with buyer approval or modification within 5 days. Key compliance elements include PAN, GSTIN, cancelled cheque, and EFT mandate in bid submission. The inspection framework allows either pre-dispatch or post-receipt inspection via the nominated agency, with GST invoicing aligned to portal requirements. This structure supports a controlled rollout of purchased goods with post-award validation and defined delivery mechanics, while maintaining the buyer’s right to adjust quantities and delivery timelines per the option clause.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods; advance sample submission required within 5 days of award.
• Inspection: Pre-dispatch and/or post-receipt inspection via STATION BOO (as applicable) prior to acceptance.
• Sample approval: Submit 5 advance samples; buyer to approve or specify modifications within 5 days.
• Delivery terms: Delivery period governed by option clause; time extension rules apply with minimum 30 days.
• Invoicing: GST invoice scanned copy and GST portal payment screenshot uploaded on GeM.
• GST handling: GST payable per actuals or applicable rate, whichever is lower, within quoted GST percentage.
• Value and quantities: 12 items in BOQ; exact quantities not disclosed.
• Nodal inspection: Inspecting agency to be selected by buyer; pre-dispatch or post-receipt depending on ATC.
• Bid scope: Estimated value and EMD details not disclosed; scope includes all cost components.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery time calculated as (Increase/Original) × Original delivery period, minimum 30 days.
• Bid documents: Provide PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
• Financial standing: Bidder must not be under liquidation or bankruptcy; must upload a corresponding undertaking.
• GST responsibility: Bidder to determine applicable GST; reimbursement as per actuals or lower applicable rate.
• Payment terms: Invoices must reflect GST as per portal requirements; payment terms not explicitly stated in ATC.
• Samples: Advance sample submission is mandatory; non-compliance risks rejection.
• Delivery & inspection: Pre-dispatch/post-receipt inspection process; delivery contingent on inspection outcome.
• Documentation: All submissions must align with GeM and buyer specified portal processes.