Indian Army GeM Tender for Supply of Goods with 25% Variation Clause and Pre/Post Inspection - 2026

Tender Overview

The opportunity is a GeM-tender issued by the Indian Army (Department Of Military Affairs) seeking the supply of goods under a multi-item BOQ. Scope is strictly supply-only, with a pre-determined framework for sample approval and post-dispatch checks. The bid allows quantity adjustments up to 25% during and after contract award, at contracted rates. Key onboarding requirements include supplier identity verification, GST considerations, and EFT mandates. The contract contemplates advance sample approval within 5 days of award, with the buyer providing modifications within 5 days if needed. The bidding party must anticipate inspection by nominated agencies (pre-dispatch or post-receipt) and ensure GST invoicing aligned to portal practices. The overall procurement event is constrained by limited specifications in the public data, but the clause structure demonstrates a strong emphasis on compliance, quality control, and timely delivery.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods; no services or installation.
• Delivery/inspection: Pre-dispatch inspection at seller premises or post-receipt inspection at consignee site per buyer selection; nominated inspection agencies apply.
• Sample clause: Submit 5 advance samples within 5 days of award; buyer provides approved list or required modifications within 5 days.
• Quantities: Option to increase/decrease quantity by up to 25% of bid/contract quantity; extended delivery time rules apply.
• GST handling: Bidder to bear GST implications; GST reimbursement as actuals or applicable rates, whichever lower.
• Payment/invoicing: GST invoice uploaded on GeM with payment proof; EFT mandate required; PAN and GST details must be provided.

Terms, Conditions & Eligibility

• EMD: Not explicitly stated in available data; bidders should prepare per GeM terms.
• GST/EFT: GST registration and EFT mandate documents required; GST invoicing must be uploaded on GeM portal.
• Financial health: Bidder should not be under liquidation or bankruptcy; upload an undertaking.
• Documentation: PAN card, GSTIN, cancelled cheque copy, EFT mandate, and related bid documents.
• Inspection: Pre-dispatch or post-receipt inspection via nominated agency; acceptance contingent on inspection outcomes.
• Sample submission: As noted above, advance sample approvals are mandatory within 5 days of award.