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Office Of Dg ( Ns & M) Defence Research & Development Tender Event Management Services 2026 Rajasthan Year

Bid Publish Date

07-Jan-2026, 4:38 pm

Bid End Date

12-Jan-2026, 9:00 am

Value

₹44,60,000

Location

ERNAKULAM , KERALA

Progress

Issue07-Jan-2026, 4:38 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Office Of Dg ( Ns & M) under the Department Of Defence Research & Development invites bids for comprehensive Event Management Services, including conceptualization, planning, coordination, staffing, IT support, venue development, and complete execution of activities at the buyer premise. Estimated value is ₹4,460,000 with no BOQ items listed. Bidders must demonstrate capability to deliver end-to-end events/events management in collaboration with the DRDO setup; the scope encompasses on-site coordination, IT needs, and post-event wrap. A key differentiator is the requirement for an on-ground service presence in the consignee state. This tender emphasizes execution rigor and seamless logistics.

Technical Specifications & Requirements

  • Product/Service: Event Management Services (conceptualization, planning, coordination, staffing, IT support, venue development, complete execution)
  • Quantity/Value: Estimated ₹4,460,000; no BOQ specifics available
  • Location/Delivery: On-site at buyer premises; service provider must operate from an office in the state of consignee
  • Standards/Compliance: Not specified in the provided data; bidders should align with general DRDO procurement standards and ensure service continuity across event cycles
  • Experience: Proof of past experience acceptable via contract copies, client execution certificates, or equivalent documents
  • Scope Notes: Full end-to-end execution including venue, IT, staffing, and activity management; no technical equipment specifications listed
  • Additional Context: Sub-contracting allowed only with buyer consent; ultimate liability remains with bidder

Terms, Conditions & Eligibility

  • Non-transferable contract and sub-contracting requires prior written consent of the buyer
  • Office presence requirement: bidder must show documentary evidence of local service office in the consignee state
  • Past Experience proof: contract copies with invoices and self-certification, client execution certificates, or similar documents
  • Payment terms and detailed penalties not specified in the data; emphasis on compliance, liability, and performance
  • Documentation: Ensure submission of all requested proofs of past work and local presence; no BOQ or technical specs provided

Key Specifications

  • Event Management Services: conceptualization, planning, coordination, staffing, IT support, venue development, full execution

  • Estimated value: ₹4,460,000

  • Delivery location: buyer premises; local office in consignee state required

  • Past experience proof: contract copies with invoices or client execution certificates

  • No detailed technical standards or BLE/bid-compliance codes specified in the data

Terms & Conditions

  • Non-transferable contract; sub-contracting allowed only with prior written consent

  • Local service office in the consignee state must be evidenced

  • Past experience proofs acceptable via contracts, invoices, and client certifications

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government procurement terms—request explicit terms during bid stage

Delivery Schedule

Not specified; bids should seek delivery timeframe alignment with event calendars and DRDO requirements

Penalties/Liquidated Damages

Not specified; bidders should confirm penalties for non-performance during event execution

Bidder Eligibility

  • Must have an operating office in the consignee state with documentary evidence

  • Demonstrable past experience in event management or related services with contract/ invoices

  • Compliance with general DRDO procurement norms and ability to fulfill end-to-end event execution

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Required Documents

1

GST registration certificate

2

PAN card

3

Past experience documents (contract copies, client certificates, invoices)

4

Proof of local office in consignee state

5

Financial statements or creditworthiness documents (if requested by buyer)

6

Technical bid documents or compliance certificates (if provided by buyer later)

7

OEM authorizations or service provider certifications (if applicable)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for event management tender in Rajasthan with DRDO?

To bid for this DRDO event management tender in Rajasthan, ensure your organisation has a local office in the consignee state, submit past project proofs (contracts, invoices, client certificates), and provide GST/PAN, along with any OEM authorizations. Await explicit payment terms and schedule details during bid opening.

What documents are required for DRDO event services bidding?

Required documents include GST registration, PAN card, past experience proofs (contract copies with invoices or execution certificates), proof of local presence in the consignee state, and financial statements if requested. Prepare OEM authorizations if you rely on third-party vendors.

What are the eligibility criteria for defence event management contracts?

Eligibility hinges on a local office in the consignee state, demonstrable past event management experience with verifiable contracts, and ability to execute end-to-end activities. Bid submissions must provide evidence through client certificates or invoices and comply with DRDO procurement norms.

How to demonstrate past experience for this DRDO tender?

Submit one of: contract copy with invoices and bidder self-certification, execution certificate from the client, or equivalent documentation like third-party release notes. Ensure it clearly shows scope, value, and successful delivery of events or related services.

When will DRDO release payment terms for this tender?

The tender data does not specify payment terms. Prospective bidders should obtain the explicit payment schedule during bid clarification or at bid opening, and align invoicing with DRDO payment practices once defined.

What is the estimated contract value and its implications for bidders?

The estimated value is ₹4,460,000. Bidders should tailor resources to manage end-to-end event delivery within this budget, including staffing, IT support, venue development, and logistics, while ensuring compliance with local office requirements and contract liability terms.

What guarantees are required for non-transferability and sub-contracting?

The contract is non-transferable; sub-contracting requires prior written consent from the buyer. Final liability remains with the original bidder, and sub-contractors must comply with all terms and be integrated into performance management.

What standards or certifications are expected for DRDO event bidders?

While no specific standards are listed, bidders should align with general DRDO procurement norms, provide verifiable client references, and maintain compliance with local regulations, GST/PAN documentation, and any OEM authorizations applicable to event services.

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