Indian Army Air Freshener liquids and solids tender 2025 Air Freshener V2/V3 Category - Dept of Military Affairs
Indian Army
North Goa, GOA
Posted:
18 November 2025
Closed:
2 December 2025
GEM
GEM
Indian Army Air Freshener Procurement Indore MP ISO 9001 2026
Bid Publish Date
10-Jul-2026, 8:05 am
Bid End Date
31-Jul-2026, 9:00 am
Location
Progress
Issue10-Jul-2026, 8:05 am
AwardPending
Quantity
300
Category
Air Freshener Solid or Gel (V2)
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Indian Army (Department Of Military Affairs) issues a tender for air fresheners (solid/gel V2 and liquid V3) to be supplied from Indore, Madhya Pradesh 452001. Key scope includes form of air freshener, weight per piece, fragrance, product life after opening, and liquid type specifics. ISO 9001 compliance is mandatory for bidders or OEMs, and packing must use standard weights with non-returnable packaging. The clause permits a ±25% quantity variation at contract award and during contract currency, at contracted rates, with delivery windows calculated from the last date of the original order and extended periods, minimum 30 days. GST handling is bidder’s responsibility, with actuals or lower applicable rates. A packing-material policy excludes weight of packaging from quantity deliverables.
Technical Specifications & Requirements
- Form of air freshener (solid/gel V2, liquid V3) and weight per piece in grams
- Fragrance options and product life after opening
- Type of air freshener liquid and Quantity per bottle details
- Fragrance specification tied to product batch and labeling
- Standards/Certifications: ISO 9001 certification for bidder or OEM; packing must use standardized weights; items rely on original packing material
- Delivery terms allow up to 25% quantity variation; the delivery schedule depends on last date of original delivery order
- Location: Indore, Madhya Pradesh; no BOQ items listed; emphasis on packaging integrity and fragrance consistency
- Additional responsibilities include GST handling by bidder and compliance with packing material policy
Terms, Conditions & Eligibility
- EMD amount not listed; bidders must adhere to the 25% option clause for quantity variation
- GST responsibility rests with bidder; reimbursement per actual or lower applicable rates
- ISO 9001 certification required for bidder or OEM
- Packing policy: original packing, non-returnable; net weight counted; standardized weights only
- Delivery period adjusts with exercise of option clause; minimum extension time 30 days
- All terms applicable to rate contracts and packing-material conventions must be followed
Key Specifications
-
- Form of air freshener: solid/gel V2 or liquid V3
-
- Weight per piece: specify in grams (e.g., 50 g, 100 g, etc.)
-
- Fragrance: approved scent variations to be declared with bid
-
- Product life after opening: explicit duration (e.g., 6 months) in open air
-
- Type of air freshener liquid: if applicable, note e.g., alcohol-based or water-based
-
- Quantity per bottle: exact count per bottle
-
- Fragrance specification: labeling standards and batch traceability
-
- Standards/Certification: ISO 9001 (for bidder or OEM) and standardized packing weights
Terms & Conditions
-
Quantity variation up to 25% at contract placement and during currency
-
Bidder to bear GST responsibility; reimbursement per actuals or lower rate
-
Mandatory ISO 9001 certification for bidder or OEM
-
Packing: original packing, non-returnable; net weight only counted
-
Delivery extensions: minimum 30 days when options exercised
Important Clauses
Payment Terms
GST handling by bidder; no explicit payment term; reimbursement at actuals or lower rate as per quotation
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended period follows option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
ISO 9001 certification held by bidder or OEM
-
Experience in supplying air fresheners or equivalent FMCG categories
-
Capability to comply with packing-material standards and standardized weights
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Air Freshener Solid or Gel (V2) (Q4) , Air Freshener liquid (V3) (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
INDORE
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | INDORE | INDORE | - | - | 150 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-9490267.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Form of Air freshener | Solid, Gel |
| Generic | Weight per piece (in gram) | 10, 25 |
| Generic | Fragrance | Rose, Bukhoor |
| Generic | Product life after opening | Lasts up to 15 days |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (similar air freshener supply or FMCG)
4
Financial statements (latest audited)
5
EMD documents (as applicable by organization guidance)
6
Technical bid documents showing ISO 9001 certification
7
OEM authorization letter (if bidding as OEM)
8
Product specification sheets for air freshener forms, weights, and fragrances
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Indore air freshener tender 2026?
To bid, ensure ISO 9001 certification (bidder or OEM), prepare GST details, provide product specifications for solid/gel V2 and liquid V3, and submit packing details with standardized weights. Include experience certificates and financials; address turnover capacity and the 25% quantity variation clause.
What documents are required for Indore air freshener procurement 2026?
Submit GST certificate, PAN card, audited financial statements, ISO 9001 certificate, OEM authorization if applicable, experience certificates for similar supply, product spec sheets, and EMD documents per tender guidance; ensure packaging and fragrance details are clearly listed.
What standards are mandatory for air freshener suppliers in this tender?
Bidders must hold ISO 9001 certification for themselves or the OEM. No other specific standards are listed; ensure packaging uses standardized weights and that product labeling meets fragrance specification requirements for traceability.
What is the delivery variation allowed under the option clause for this tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency, at contracted rates. Delivery timing follows the last date of the original order plus the calculated extension, with a minimum of 30 days.
What are the packaging requirements for air freshener supplies?
Items must be delivered in original packing material, non-returnable; net weight only counted; packing must use standardized weights; packaging weight is excluded from quantity calculations, ensuring traceability of product weight per piece.
What fragrance-related details must be disclosed for the bids?
Disclose available fragrance variants, corresponding product life after opening, and labeling requirements. Each fragrance should align with the specified batch traceability and ensure consistency across solid/gel V2 and liquid V3 formats.
Who is responsible for GST calculation in this tender?
Bidders must determine GST liability themselves; the procuring entity will reimburse GST at actuals or the lower applicable rate, up to the quoted GST percentage. Include GST details in the financial bid for clarity.
Where is the delivery location for the air freshener supply?
Delivery is expected to Indore, Madhya Pradesh 452001, under a rate contract condition with standardized packing and weight conventions; ensure alignment with local logistics and packaging standards.
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Documents 4
GeM-Bidding-9490267.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS