Sitamarhi District Panchayats Sanitary Napkin Incinerator & Vending Machines Tender Bihar 2026 ISO 9001 3 Years Turnover

Tender Overview

The Sitamarhi District Panchayats, under the Department Of Panchayati Raj in SITAMARHI, BIHAR 843301, seeks procurement of Sanitary Napkins Vending Machines and an Incinerator Machine with Smoke Control Unit (SCU). The package includes a stand, machine housing, and a robust SCU for smoke filtration, with multiple technical parameters (thermal insulation, MS/SS burning chamber, emission ducting). The contract requires OEM authorization, ISO 9001 certification, and 3-year turnover proof; a 1-year warranty is included universally, with optional extended warranty for bidders. A flexible quantity clause up to 25% and a delivery timeline aligned to contract start are notable, ensuring supply continuity under variable municipal demand. This tender emphasizes safety, emissions control, and compliance with statutory standards, while mandating installation, GST-compliant invoicing, and bank-backed e-payment. The opportunity targets suppliers capable of delivering technically compliant incineration units and vending interfaces, with emphasis on construction quality and after-sales support. Respondents should highlight their ISO 9001 status, OEM authorizations, and Bihar-based GST/account details to secure eligibility. The BOQ shows zero items, implying the scope is defined in the terms and technical specs rather than a fixed schedule, and the procurement aligns with rural sanitation drive and public health infrastructure.

Technical Specifications & Requirements

• Product scope: Sanitary Napkins Vending Machines and Napkin Incinerator with Smoke Control Unit (SCU)
• Main unit: inclusion of a stand and external housing material details; insulation thickness and sheet metal dimensions are specified as key structural parameters
• SCU specifics: carbon and odour filtration chambers, filter counts, blower RPM, and housing material
• Control features: automatic digital controllers for time and temperature; a visible temperature indicator and minimum burning temperature requirement
• Performance: Burning capacity per day, burning capacity per session, and maximum breathing time for full napkin load; must meet safety and emission controls
• Electrical & safety: compliance with integrated digital control for safety, plus proper wiring and protective features
• Warranty: listed as 1-year standard with optional comprehensive warranty invoked through bidding
• Compliance: ISO 9001 certification among bidder/OEM requirements; material test certificate mandatory; sample quality tests at gram panchayat raj office
• Location/Delivery: installation and delivery as per buyer requirement in SITAMARHI, BIHAR; bank mandate for e-payment; GST from Bihar
• Documentation: OEM authorization, turnover certificates for AY 2023-24 to 2025-26, MSME status, and notarized affidavit of non-blacklisting

Terms, Conditions & Eligibility

• EMD and payments: terms allow quantity variation up to 25%, with extended delivery time provisions; payment terms tied to delivery performance and contract milestones
• Certification: bidder or OEM must possess ISO 9001; material test certificates to be supplied with delivery
• Turnover & experience: provide 3-year turnover certificates (AY 2023-24 to AY 2025-26) and prior experience in similar projects; OEM authorization required
• Documentation requirements: GST registration, PAN, factory/office address in Bihar, bank mandate for e-payment, affidavit of not blacklisted, installation/delivery evidence, and sample quality tests
• Warranty: standard 1-year warranty on all products; supplier may offer extended warranty via bid terms
• Site readiness: installation to be completed per buyer’s requirement; sample testing at Gram Panchayat Raj office; PMS and QA tests as per buyer lab
• Ensure adherence to all buyer-added clauses and ATCs; non-compliance may lead to bid rejection