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Indian Army Toner Cartridges Tender West Bengal 2025 ISO 9001 Compliant Consumables

Bid Publish Date

02-Jan-2026, 7:37 pm

Bid End Date

12-Jan-2026, 8:00 pm

Location

24 PARAGANAS NORTH , WEST BENGAL

Latest Corrigendum Available

Progress

Issue02-Jan-2026, 7:37 pm
Corrigendum09-Jan-2026
AwardPending
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Quantity

36

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% quantity variation right for Purchaser during and after contract
  • • ISO 9001 certification required for bidder or OEM of toner cartridges
  • • OEM turnover criterion applies; 3-year average turnover documentation mandatory
  • • Material Test Certificate to accompany each supply
  • • Cross-brand cartridge compatibility across multiple OEMs indicated
  • • No BOQ items listed; focus on generic cartridge consumables with model compatibility
  • • Delivery period adjustments based on original and extended periods with minimum 30 days
  • • GST, PAN, experience and financial documents required for bid submission

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Indian Army (Department of Military Affairs) in North 24 Parganas, West Bengal. Procurement category covers Toner Cartridges / Ink Cartridges / Consumables for Printers. Scope includes replacement cartridges compatible with multiple OEM models and printer brands; items require minimum yield specifications and standard-compliant materials. The bid includes a flexible quantity clause, allowing up to 25% increase/decrease in order quantity, with extended delivery timelines calculated from the original period. ISO 9001 certification is mandated for bidders or the OEM. Records must demonstrate three-year turnover history, with audited or CA-certified figures, to meet OEM turnover criteria. No BOQ items are listed, indicating a broad consumables procurement. Unique differentiator includes standard compliance and OEM alignment across multiple printer categories.

Technical Specifications & Requirements

  • Product Class of Cartridge and Type of Cartridge/Consumable (ink/toner) with compatible printer brands and model numbers
  • Minimum Yield of replacement cartridge offered (pages) and color specifications
  • Model Numbers of OEM printers and cartridges to be supported
  • Standards/Certifications: ISO 9001 certification for bidder or OEM; material test certificates to accompany supply
  • OEM & Brand Requirements: alignment with specified brands and cartridge classes; generic terms indicate cross-brand compatibility
  • Delivery and installation scope may include extended timelines under option clause; ensure compliance with standard procurement terms
  • Emphasis on credentialed bidders with three-year turnover history and documented financials

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity up to 25% of bid quantity during contract and currency; delivery period extends accordingly with minimum 30 days
  • Turnover: Minimum average annual financial turnover of bidder and OEM over last three years; must provide audited balance sheets or CA certificates
  • Certification: Bidder or OEM must hold ISO 9001 certification; material test certificates required with supply
  • Documents: GST, PAN, experience certificates, financial statements, EMD/security documents, OEM authorizations where applicable
  • Delivery & Payment: Specific delivery deadlines and payment terms to be confirmed in contract; ensure compliance with ATC and Corrigendum if any

Key Specifications

  • Product class: Toner/Ink Cartridge

  • Color options: as specified by OEM models

  • Minimum yield: pages per cartridge (as provided in OEM data)

  • OEM model compatibility: printer/ Multifunction Machine model numbers

  • Model numbers: OEM printer and cartridge model numbers

  • Standards: ISO 9001 certification for bidder or OEM

  • Testing: Material Test Certificate with each supply

  • Delivery: compliant with option clause and extended delivery periods

Terms & Conditions

  • 25% quantity variation rights granted to purchaser during and after contract

  • Three-year turnover history required with auditable financials

  • ISO 9001 certification mandatory for bidder or OEM

  • Material Test Certificates must accompany all shipments

  • GST and PAN documentation mandatory for bid submission

Important Clauses

Option Clause

Purchaser may increase/decrease bid quantity by up to 25% at contract placement and during currency; delivery period adjusts proportionally with a minimum 30 days.

Turnover

Bidder and OEM must meet minimum average annual turnover over the last three years; provide audited statements or CA certificates.

Certificates

ISO 9001 certification must be valid; material test certificates required with supply; non-submission may lead to rejection.

Bidder Eligibility

  • Minimum average annual turnover as specified for bidder and OEM (last 3 years)

  • ISO 9001 certification for bidder or OEM

  • Three-year turnover documentation (audited or CA certificate)

  • GST registration and PAN card

  • Experience in supplying toner/ink cartridges to government or large organizations

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Technical Specifications 7 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable CWC
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine CWC 7100S
GENERIC Model Number of OEM's Printer Cartridge/Consumable CWC-T7100
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

Experience certificates for similar toner cartridge supply

5

ISO 9001 certificate (bidder or OEM)

6

Material Test Certificates for supplied cartridges

7

OEM authorization letters if bidding on behalf of OEM

8

Proof of previous deliveries and performance (if available)

Corrigendum Updates

1 Update
#1

Update

09-Jan-2026

Extended Deadline

12-Jan-2026, 8:00 pm

Opening Date

12-Jan-2026, 8:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for Indian Army toner cartridge tender in West Bengal 2025?

Bidders must meet ISO 9001 certification, provide three-year turnover documents, GST PAN, and experience certificates for similar supplies. Ensure OEM turnover criteria is met, and include Material Test Certificates with the supply. Prepare for a 25% quantity variation clause and provide detailed delivery timelines in the bid.

What documents are required for Indian Army printer consumables bidding in West Bengal?

Required documents include GST certificate, PAN, audited financial statements or CA turnover certificates for three years, ISO 9001 certificate (bidder or OEM), experience certificates for toner cartridge supply, and OEM authorization letters. Material Test Certificates must accompany each shipment, with additional vendor certifications if requested.

What are the technical specifications for toner cartridges in this Army tender?

Specifications cover cartridge class, color, OEM model compatibility, minimum yield (pages), and model numbers of OEM printers. Although generic, bidders must align with listed printer models and ensure compatibility and compliance with the specified cartridge type and success criteria for page yield.

When is the delivery timeline for ordered cartridge quantities under the option clause?

Delivery timelines start from the last date of the original delivery order; with option quantities, additional time equals (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. The purchaser may extend this duration up to the original delivery period per clause.

What are the EMD and payment terms for the toner cartridge tender?

Exact EMD amount is not disclosed in the summary; bidders should refer to the Terms and Conditions for EMD submission requirements. Payment terms will be specified in the contract; bidders should be prepared for milestone-based payments aligned to delivery and acceptance.

What brand or OEM requirements exist for cartridge compatibility?

The tender indicates generic compatibility with multiple printer brands and OEM models, requiring cartridges to be compatible with listed printer/model numbers and meet minimum yield specifications. OEM alignment and confirmation of model-specific compatibility are essential for technical compliance.

What is the ISO 9001 requirement for this toner cartridge procurement?

Bidder or OEM must hold an active ISO 9001 certificate; the certificate confirms quality management system compliance. This is mandatory to qualify, and Material Test Certificates must accompany each shipment to verify conformance with standards.

How to verify turnover requirements for bidders and OEMs in this tender?

Submit three-year average annual turnover documents (audited balance sheets or CA certificates) ending 31st March of the previous financial year. If the bidder is younger than three years, use completed years post-incorporation to calculate average turnover for eligibility.

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