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Indian Army Printer Ink & Related Supply Tender Jhansi Uttar Pradesh 2026 ISI/ISO Standards

Bid Publish Date

04-Jul-2026, 7:51 pm

Bid End Date

25-Jul-2026, 8:00 pm

Location

JHANSI , UTTAR PRADESH
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Progress

Issue04-Jul-2026, 7:51 pm
AwardPending
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Quantity

185

Category

Maintenance Box C9345

Bid Type

Two Packet Bid

Categories 9

RAIN COAT CABLE CENTRE TABLE CUSTOMIZED DECALS PAPER AND PRINTING SERVICES BOX CALENDAR BLANK FLASH CARDS WATER LEVEL RECORDER

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a broad assortment of office supply items including Printer Ink, Cartridges, USB to Type C cables, Lamination Rolls, CD/DVD media, and related consumables in Jhansi, Uttar Pradesh 284001. The tender covers 21 items with undefined quantities in the BoQ, and an estimated value not disclosed. A key differentiator is the explicit requirement for pre-bid product samples and an escalation matrix for service support, signaling stringent vendor verification and post-award support expectations. The option clause permits up to 25% quantity variation at contracted rates, with delivery windows tied to the last date of the original delivery order and extended periods. Unique terms include supplier replacement of defective items within 5 days at no extra cost and a formal inspection by a purchase committee to ensure compliance with buyer expectations.

Technical Specifications & Requirements

  • Sample submission prior to bid opening
  • Items span printer ink, cartridges, lamination supplies, memory/media (CD/DVD), batteries (AA cells), USB cables, and related accessories
  • 21 distinct line items with unspecified individual quantities
  • Delivery period scales with option clause: up to 25% more quantity during contract, delivery timeline calculated as (additional/original)×original days, min 30 days
  • Service/maintenance support requirement including escalation matrix for contact numbers
  • Inspect-and-replace policy: defective items replaced within 5 days at no extra cost
  • No explicit standards or technical specs stated in the tender text, but inspection and warranty-like provisions imply quality expectations

Terms, Conditions & Eligibility

  • Optional quantity variation up to 25% during contract and currency
  • Sample of product required before bid opening
  • Escalation matrix (telephone numbers) for service support must be provided by bidder/OEM
  • Item inspection by a purchase committee; non-conforming items to be replaced within 5 days at no extra cost
  • Delivery schedule anchored to the last date of the original delivery order; extended delivery time computed with a minimum of 30 days
  • Compliance with buyer-added terms and ability to meet inspection and replacement timelines is mandatory

Key Specifications

  • Product/Service Names: Printer ink, cartridges, lamination rolls, USB cables, CD/DVD media, AA/AAA cells

  • Quantities: Not disclosed in BoQ; 21 items listed

  • Estimated Value/EMD: Not disclosed

  • Delivery: Not fixed; term references last date of original delivery order with option to extend

  • Standards/Certifications: Not explicitly specified in tender text

  • Quality/Testing: Purchase committee inspection; replacement of defective items within 5 days

  • Warranty/AMC: Not explicitly stated; replacement clause implies post-delivery defect handling

Terms & Conditions

  • Delivery may be increased by up to 25% at contract rates

  • Samples must be provided before bid opening

  • Defective items replaced within 5 days at no extra cost

  • Escalation matrix for service support must be supplied

  • Purchase committee will inspect items prior to final acceptance

Important Clauses

Payment Terms

Not explicitly specified in the tender text

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time calculated as (increase in quantity/original quantity)×original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly specified; replacement of defective items within 5 days is mandated

Bidder Eligibility

  • Experience in supplying office consumables or related IT/site equipment

  • Ability to provide pre-bid product samples and OEM authorizations

  • Capability to furnish an escalation matrix and service support plan

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Printer Ink 664 , Printer Ink 003 , Printer Ink 008 , Printer Ink GI-70 , Cartridge CF287A , Cartridge H-277A , Cartridge W1335X , Cartridge H-2612A , Cartridge LPCC 12A , Cartridge TNB021 , Printer Ink GT 52 AND 53 , Maintenance Box C9345 , CD R , DVD R , DVD RW , Pencil Cell , AA Cell , USB to Type C 5 mtr Cable , Lamination Roll , Cartridge H- 388A

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9561753.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 21 Items Sign in for GEM prices

#1

Printer Ink 664

Printer Ink 664

7 sets Delivery: 20 days
#2

Printer Ink 003

Printer Ink 003

11 sets Delivery: 20 days
#3

Printer Ink 008

Printer Ink 008

2 pieces Delivery: 20 days
#4

Printer Ink GI-70

Printer Ink GI-70

4 sets Delivery: 20 days
#5

Cartridge CF287A

Cartridge CF287A

1 pieces Delivery: 20 days
#6

Cartridge H-277A

Cartridge H-277A

10 pieces Delivery: 20 days
#7

Cartridge W1335X

Cartridge W1335X

3 pieces Delivery: 20 days
#8

Cartridge H-2612A

Cartridge H-2612A

5 pieces Delivery: 20 days
#9

Cartridge LPCC 12A

Cartridge LPCC 12A

5 pieces Delivery: 20 days
#10

Cartridge TNB021

Cartridge TNB021

5 pieces Delivery: 20 days
#11

Printer Ink GT 52 AND 53

Printer Ink GT 52 AND 53

1 set Delivery: 20 days
#12

Maintenance Box C9345

Maintenance Box C9345

2 pieces Delivery: 20 days
#13

CD R

CD R

20 pieces Delivery: 20 days
#14

DVD R

DVD R

30 pieces Delivery: 20 days
#15

DVD RW

DVD RW

20 pieces Delivery: 20 days
#16

Pencil Cell

Pencil Cell

30 pieces Delivery: 20 days
#17

AA Cell

AA Cell

20 pieces Delivery: 20 days
#18

USB to Type C 5 mtr Cable

USB to Type C 5 mtr Cable

1 pieces Delivery: 20 days
#19

Lamination Roll

Lamination Roll

5 pieces Delivery: 20 days
#20

Printer Ink 008

Printer Ink 008

1 set Delivery: 20 days
#21

Cartridge H-388A

Cartridge H-388A

2 pieces Delivery: 20 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office supply procurements

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable, per state tender rules)

6

Technical bid documents detailing product specifications and compliance

7

OEM authorizations or distributorship certificates

8

Sample product documentation (pre-bid) as required by purchaser

9

Escalation matrix contact details for service support

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in printer ink tender in Jhansi Uttar Pradesh 2026

Bid participation requires submitting GST registration, PAN, experience certificates, financial statements, and OEM authorizations. Include a pre-bid sample if requested; provide an escalation matrix for service support. Ensure compliance with inspection by the purchase committee and be prepared for 5-day defect replacement.

What documents are required for the Army printer ink procurement in UP

Required documents include GST certificate, PAN card, experience certificates for similar procurements, audited financial statements, EMD documents (if applicable), technical bid detailing product specs and OEM authorizations, plus sample documentation and service escalation contacts.

What are the key technical requirements for printer ink and cartridges

Tender lists ink, cartridges, lamination rolls, USB cables, CD/DVD media, and batteries. While explicit IS/ISO standards aren’t stated, bidders must provide pre-bid samples and OEM authorizations, and comply with the purchase committee’s inspection and five-day replacement policy for defects.

When is the delivery timeline for the Army Jhansi tender

Delivery terms tie to the last date of the original delivery order with option to extend. Additional time is calculated as (additional quantity/original quantity)×original period, with a minimum of 30 days. Clauses permit up to 25% quantity variation during contract.

What is the replacement policy for defective items in this bid

Defective items must be replaced within 5 days at no extra cost. The supplier must coordinate with the purchase committee for inspection and replacement duties, ensuring continuous supply without additional charges.

What support documentation is required during submission

Submit OEM authorization, escalation matrix for service support, and technical bid detailing compliance with product specs. Include post-bid sample submission proof and supplier’s service contact details for quick resolution per ATC clauses.

What inspection process will govern acceptance of items

A purchase committee will inspect all items before final acceptance. Suppliers should ensure packaging, quality, and compatibility of printer ink, cartridges, and accessories to pass audit standards and avoid non-conforming product rejection.

Are there quantity variation options during contract for this tender

Yes. The purchaser reserves the right to increase or decrease quantity up to 25% of bid/contract quantity at the time of order and during the currency of the contract at contracted rates.

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