Custom Bid for Services - Providing catering, housekeeping, office support services for PHPL Berham
Iocl- Serpl
KHORDHA, ODISHA
Posted:
20 August 2025
Closed:
3 September 2025
GEM
Tender Overview
Central Coalfields Limited (Coal India Limited) invites bids for supply and fixing of office stationery related accessories in Jharkhand. The estimated contract value is ₹1,939,179.00 with an EMD of ₹24,239. Delivery and installation are to occur at Amrapali OCP, Amrapali-Chandragupt Area, CCL, Honhe, Block-Tandwa, Dist-Chatra, Jharkhand 825321. The scope relies on a service-based procurement model under a Custom Bid for Services category, with a potential 25% fluctuation in quantity or duration at contract issue and after. An office of the service provider must be located in the state of the consignee; online EMD payment via RTGS/Internet banking is permitted, and the bid requires an integrity pact and mandatory certificates. Unique terms include excess settlement provisions for invoicing and mandatory Malicious Code Certification.
Technical Specifications & Requirements
- No formal technical specifications are provided in the BOQ. The procurement focuses on office stationery accessories under a fixed delivery location in Jharkhand. Key compliance items include:
- EMD amount: ₹24,239 via online transfer; indicate bid number and bidder name during transfer.
- Delivery address: Amrapali OCP, Amrapali-Chandragupt Area, CC L, Honhe, Block-Tandwa, Dist-Chatra, Jharkhand 825321.
- Delivery/Installation: To be completed at the specified address; installation may be included if within scope.
- Contractual flexibilities: 25% optional increase/decrease in quantity or duration at award.
- Excess settlement: Invoicing may include add-ons up to a defined percentage of item-level total value, with required supporting documents.
- Quality/compliance: Integrity Pact; Malicious Code Certificate; mandatory certificates as per ATC.
- Site/IP considerations: Office presence of bidder in the consignee state; documentary evidence required.
- SOW & ATC: Link to scope of work and additional terms provided in uploaded ATC/SOW documents.
Terms, Conditions & Eligibility
- EMD: ₹24,239; online RTGS/NEFT permitted with proof uploads.
- Experience/turnover: Bidder not in liquidation or similar proceedings; evidence via undertaking; official integrity pact compliance required.
- Delivery timeline: Completion aligned to delivery schedule in ATC; installation if in scope.
- Payment terms: Details described in ATC; payments tied to delivery/acceptance; ensure compliance with buyer terms.
- Documents: GST, PAN, experience certificates, financial statements, EMD proof, technical compliance, OEM authorizations, integrity pact.
- Penalties: Liquidated damages and performance bond where specified; follow supplier terms.
- Compliance: Must upload signed integrity pact and Malicious Code Certificate; bidder to maintain financial health certificates.
- Additional clauses: Excess settlement option requires declaration at invoice and supporting documents.
