GEM

Office Of Dg (ecs) RFID & Security Equipment Tender Delhi 2025 – OEM Authorized, Installation, ISI/ISO Compliant

Bid Publish Date

21-Nov-2025, 5:27 pm

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

Value

₹9,92,000

Location

NORTH DELHI , DELHI

Progress

Issue21-Nov-2025, 5:27 pm
AwardPending
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Quantity

917

Category

RFID reader

Bid Type

Two Packet Bid

Categories 8

GATE CONTROL TWO WAY RADIO RADIO FREQUENCY IDENTIFICATION TECHNOLOGY BOOM BARRIER MACHINE RFID TAG PERSONNEL DIGITAL ASSISTANT SOFTWARE

Tender Overview

The Office Of Dg (ecs) under the Department Of Defence Research & Development invites bids for RFID reader systems, reading machines, light fixtures with poles, installation, software, and wiring in New Delhi, Delhi. Estimated value is ₹9,920,000. Scope includes OEM/authorized installation and commissioning, with delivery at MHSU (I), Civil Lines, New Delhi. Bidders must ensure products remain market-approved for at least 5 years residual life and are not End-of-Life before this period. Importantly, OEM or Authorized Seller must have a registered office in India for after-sales support. The procurement emphasizes on-site installation by OEM resources or authorised resellers and requires manufacturer authorization when using distributors. The address-based delivery and on-site installation differentiate this tender from purely supply-only bids, underscoring a turnkey installation approach.

Technical Specifications & Requirements

  • Product category: RFID reader systems, reading machines, lighting poles, and installation services including wiring and software.
  • Delivery and installation location: MHSU (I), Civil Lines, near Vikas Bhawan, New Delhi, Delhi.
  • Installation responsibility: OEM or OEM-certified resource or OEM-authorised reseller to perform installation, commissioning, testing, and training if applicable.
  • OEM/Authorisation: If using authorised distributors, provide Manufacturer Authorization with details (name, designation, address, email, phone).
  • Security & compliance: Malicious Code Certificate required; non-return of faulty hard disks during warranty; IS/ISO/compliance references are not explicitly listed but emphasis on secure software practices is mandated.
  • Market life constraint: Offered products must not be declared end-of-life by the OEM within the next 5 years; confirm non-obsolescence in market.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; ensure vendor code creation documentation aligns with buyer requirements.

Terms, Conditions & Eligibility

  • OEM IMPORT RULE: Imported products must have an Indian registered office for after-sales support.
  • Installation scope: On-site installation, commissioning, testing, and training by OEM or certified personnel.
  • Manufacturer Authorization: Mandatory when bidding via authorized distributors; include OEM authorization details.
  • Security policy: No return of faulty hard disks under warranty; ensure data protection alignment.
  • Malicious code certificate: Required cert indicating no embedded malicious code and compliance with IPR and data protection; breach consequences outlined.
  • Termination rights: Buyer may terminate for non-compliance, delivery delays, or failure to deliver any part of the material.

Key Specifications

  • Product/service names: RFID reader systems, reading machines, lighting poles, installation services, software, wiring

  • Estimated value: ₹9,920,000

  • Delivery location: MHSU (I), Civil Lines, New Delhi, Delhi

  • Qualification: OEM/Authorized reseller to handle installation, commissioning, testing, configuration, and training

  • Security/compliance: Malicious Code Certificate; non-return of faulty hard disks

  • Warranty/obligations: 5 years residual market life for offered products; not End-of-Life before period

Terms & Conditions

  • EMD: Not specified in data; ensure standard vendor registration is followed

  • Delivery: On-site at New Delhi address; installation by OEM resources

  • Documentation: PAN, GST, cancelled cheque, EFT mandate; manufacturer authorization

Important Clauses

Manufacturer Authorization

Bidder must provide OEM/Original Service Provider authorization details including name, designation, address, email, and phone number.

Malicious Code Certificate

Seller must certify hardware/software does not contain embedded malicious code; breach may lead to contract termination or remedies.

On-site Installation

Installation, commissioning, testing and training to be performed by OEM or OEM-certified resource or authorized reseller; ensures readiness for operation.

Bidder Eligibility

  • OEM or Authorized Seller with India-registered office for after-sales service

  • Non-obsolete product with at least 5 years residual market life

  • Authorized Manufacturer Authorization documented for distributors

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 RFID reader UHF RFID reader 4 pieces prabhuday 15
2 Reading machine Reading machine 4 pieces prabhuday 15
3 Light and Pole Light and Pole 4 pieces prabhuday 15
4 Installation Installation 4 pieces prabhuday 15
5 Software Software 1 pieces prabhuday 15
6 Wiring wiring 900 meters prabhuday 15

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Manufacturer Authorization / OEM authorization documents

6

OEM/Authorized reseller details (name, designation, address, email, phone)

7

Malicious Code Certificate

8

Security policy compliance documents (hard disk policy) if applicable

9

Any installation/calibration/test & training certificates from OEM

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for RFID reader tender in Delhi with OEM authorization

Bidders must submit GST registration, PAN, cancelled cheque, EFT mandate, and Manufacturer Authorization. Ensure on-site installation by OEM or authorized reseller, and provide Malicious Code Certificate. The tender requires an Indian-registered OEM for after-sales support and compliance with security policy and non-retrieval of faulty disks.

What documents are required for RFID installation tender in Delhi

Required documents include GST certificate, PAN card, cancelled cheque, EFT mandate, OEM authorization, and vendor code creation evidence. Also include Malicious Code Certificate and any installation/test certificates. Ensure delivery address aligns with MHSU (I), Civil Lines, New Delhi.

What installation responsibilities are specified for imported RFID products

Imported products must have an Indian registered office for after-sales service; installation, commissioning, testing, and training must be performed by OEM resources or OEM-certified personnel or authorized reseller, with appropriate authorization documents.

What is the required security certification for tender submissions

A Malicious Code Certificate is required, certifying that hardware/software lacks embedded malware and complies with IPR. Non-compliance could lead to contract breach and remedies including termination or penalties as defined in buyer terms.

What delivery location and scope are specified for this tender

Delivery and installation occur at MHSU (I), Civil Lines, near Vikas Bhawan, New Delhi, Delhi. Scope includes RFID readers, reading machines, light poles, installation, software, and wiring with commissioning on-site by OEM personnel.

What are the key eligibility criteria for bidders in this procurement

Eligibility includes offering non-obsolete products with at least 5 years residual market life, OEM/Original Service Provider authorization, Indian registered office for after-sales support, and submission of GST, PAN, EFT details, and instructional installation certificates.

How is compliance with security and data policies demonstrated

Submit Malicious Code Certificate and ensure no HDD returns for warranty replacements as per security policy. Provide documentation showing data protection compliance and IPR safeguards; ensure on-site installation adheres to the buyer's security policy.

What is the procurement value and delivery expectations for suppliers

Estimated value is ₹9,920,000. Suppliers should be prepared for turnkey installation including hardware, software, and wiring, with on-site commissioning by OEM personnel at the New Delhi address and full installation and training if applicable.