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Indian Army Air Filter & Related Automotive Spare Parts Tender Ajmer Rajasthan 2026

Bid Publish Date

06-Feb-2026, 6:17 pm

Bid End Date

16-Feb-2026, 7:00 pm

Location

AJMER , RAJASTHAN

Progress

Issue06-Feb-2026, 6:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

22

Category

Air filter

Bid Type

Two Packet Bid

Key Highlights

  • • Indian Army procurement for automotive spare parts in Ajmer, Rajasthan
  • • Option Clause allows 25% quantity variation at contract and during currency
  • • Delivery period extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
  • • 12 BOQ items across air filter, diesel filter, O-ring kit, seals and related components
  • • No published technical specifications; likely OEM/IS standards expected at bid stage
  • • Military maintenance context implies strict traceability and part compatibility considerations
  • • 3–5 potential risk areas: quantity variability, delivery scheduling, documentation for military logistics
  • • No explicit EMD amount published in data provided

Categories 17

AGITATORS BRAKE BUCKET COMPRESSED AIR TRANSPORTATION OF DIESEL POCLAIN COLLAR ELECTRIC ROPE SHOVEL HYDRAULIC SHOVEL AIR GENERATOR CUTTER RING TAIL LAMP PNEUMATIC LOADER PETROLEUM FUELS RIBBON BLENDER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids from eligible suppliers for a multi-item procurement covering automotive spare parts such as air filters, brake lights, diesel filters, crank shaft seals, bucket collars, stone guards, O-ring kits, shims, door seals, and cutter kits. The tender is located in Ajmer, Rajasthan (305001) and encompasses 12 distinct items under a single procurement exercise. The buyer reserves the right to adjust quantities by up to 25% at contract award and again during the currency of the contract at contracted rates. This option clause directly impacts risk, pricing, and delivery planning for bidders. The scope emphasizes standard replacement components for military vehicles, with potential bulk demand implied by multiple catalog categories.

Technical Specifications & Requirements

  • No technical specifications are published in the tender data. Items span automotive components, including air filters, diesel filters, O-ring kits, shims, door seals, and related hardware. The absence of explicit IS/ISO standards means bidders should rely on OEM part numbers or ISI/IS standard compatibility where applicable.
  • The BOQ shows 12 total items but provides no quantities or unit measurements, signaling a potential need for supplier clarification during bid submission. The procurement context suggests compatibility with military vehicle maintenance spares and standard automotive hardware suitable for field service.
  • The terms indicate a flexible delivery framework, with delivery timelines tied to the last delivery order date and potential extended periods for increased quantity. Bidders should prepare for batch-based delivery against issued orders while ensuring traceable documentation for each item.

Terms, Conditions & Eligibility

  • Option Clause permits ±25% quantity variation at award and during contract validity.
  • Delivery period calculations follow a formula based on the original and increased quantities, with a minimum of 30 days for additional time.
  • The tender requires bidders to comply with the extended delivery framework and to manage schedule risk for military supply cycles.

Key Specifications

  • Product/service names: air filters, brake lights, diesel filters, crank shaft seals, bucket collars, stone guards, O-ring kits, shim 2/3, door seals, cutter kits

  • Quantities: not specified in BOQ data; anticipate separate itemized quantities with 12 items

  • Estimated value: not disclosed; preparatory emphasis on batch-level delivery planning

  • Experience: prior supply of automotive spare parts for military or heavy machinery desirable

  • Standards: not specified in tender data; bidders should reference OEM compatibility and any applicable IS/ISO requirements

  • Delivery: subject to last delivery order date with option-based extensions

Terms & Conditions

  • 25% quantity variation allowed at contract award and during currency

  • Delivery time extensions calculated with a minimum 30 days

  • 12 automotive spare parts items; BOQ lacks quantities and units

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contract and during currency at contracted rates

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period determined by (increased quantity/original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly detailed in provided terms; bidders should seek clarification on LD/penalties during bid submission

Bidder Eligibility

  • Experience in supplying automotive spare parts for defense or civilian/military fleets

  • Ability to meet delivery timelines under option clause

  • GST registered and financially capable bidder with demonstrated OEM authorizations (if applicable)

Documents 4

GeM-Bidding-8946428.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Air filter Air filter 2 pieces con2.army.nsd 15
2 Brake Light Brake Light 2 pieces con2.army.nsd 15
3 Diesel Filter Diesel Filter 1 pieces con2.army.nsd 15
4 Crank Shaft Seal Crank Shaft Seal 1 pieces con2.army.nsd 15
5 Bucket Collar Bucket Collar 2 pieces con2.army.nsd 15
6 Stone Guard Stone Guard 2 pieces con2.army.nsd 15
7 O Ring Kit O Ring Kit 1 pieces con2.army.nsd 15
8 Shim 3 Shim 3 4 pieces con2.army.nsd 15
9 Shim 2 Shim 2 2 pieces con2.army.nsd 15
10 Door Seal Door Seal 2 pieces con2.army.nsd 15
11 Door Seal Door Seal 2 pieces con2.army.nsd 15
12 Cutter Kit Cutter Kit 1 set con2.army.nsd 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant supply of automotive spare parts

4

Financial statements or proven financial capacity

5

EMD/Security deposit documents (as per bid terms, if required)

6

Technical bid documents and OEM authorization (if applicable)

7

Any OEM product literature or catalog references used to demonstrate compatibility

8

Declaration of compliance with delivery extension terms and option clause

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Indian Army automotive spare parts tender in Ajmer?

To bid for the Indian Army spare parts tender in Ajmer, register on the GEM portal, submit OEM-compatible part documentation, and provide 3-year financials. Ensure GST and PAN are valid; confirm OEM authorizations if required. The bid will require adherence to the option clause for quantity variation.

What documents are required for the Ajmer automotive tender?

Submit GST and PAN, experience certificates for military spare parts supply, financial statements, EMD documents if applicable, technical bids, and OEM authorizations. Include product catalogs showing part numbers for air filters, diesel filters, O-ring kits, and shims to demonstrate compatibility.

What is the delivery schedule for the Indian Army Ajmer tender?

Delivery is based on the last date of the original delivery order; any increases in quantity can extend delivery time per (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days for extended delivery.

What are the key specifications for the air filter and diesel filter items?

The tender data lists air filters and diesel filters as items but provides no exact specifications. Bidders should provide OEM part numbers and cross-reference IS/ISO standards where applicable, ensuring compatibility with targeted military vehicle fleets.

What are the payment terms under this army procurement?

The provided terms do not specify payment terms; bidders should expect standard government procurement terms. Clarify payment cadence during bid submission, including any advance, milestone, or post-delivery payments consistent with contract terms.

What is the scope of the 12-item BOQ for this tender?

The BOQ lists 12 items: air filter, brake light, diesel filter, crank shaft seal, bucket collar, stone guard, O-ring kit, shim 2, shim 3, door seal, cutter kit, and one additional item. No quantities or units are disclosed; bidders must seek itemized quantities during clarification.

Are there any ISO or IS standards specified for this procurement?

No explicit standards are listed in the tender data. Bidders should plan to demonstrate OEM compatibility, and reference IS/ISO where applicable to ensure part interchangeability with military vehicles and compliance with general quality practices.

How does the quantity variation clause affect bid pricing?

Quantity variation up to 25% can be exercised at award and during contract; bidders should price on a flexible unit rate basis, accounting for potential dilution or surge in demand, and prepare for partial shipment scenarios aligned with original delivery periods.

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