Indian Army Department Of Military Affairs Automotive Spare Parts Tender 2026 – OEM Samples, 2-Year Warranty, 25% Quantity Option

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad automotive spare parts procurement across 37 items, including Wiper Arm Assembly, Wiper Blade, Parking Indicator Light RH, Fuse Box Assembly Round, Cabin Lights, Ignition and Rotary Switches, Fuel Gauge, Indicator Bulbs, Head Light Bulb 100W, Oil Seals, Door Glass components, Steering and Clutch assemblies, filters, shocks, mirrors, belts, and labor charges. The bid emphasizes OEM-sourced advance samples and a two-year warranty where applicable, with a flexible quantity clause allowing up to 25% variation. The absence of explicit location and delivery timelines requires bidders to confirm project scope, warranty terms, and delivery logistics in their technical bid. A core differentiator is the option clause for quantity adjustments at contracted rates during and after the original delivery period, demanding robust supply-chain readiness. The tender underscores compliance with certificate uploads and clear performance penalties, shaping a high-reliability procurement for military automotive spares.

Technical Specifications & Requirements

• 37 item BoQ spanning Wiper assemblies, lamps, switches, gauges, locks, gears, and related labor charges
• Require advance OEM sample delivery two days prior to technical bid opening
• OEM items or highest-quality equivalents per OEM specifications
• Warranty: two-year coverage on relevant items; defects rectified within 3 days; penalties 0.5% of unit price per week of delay; cumulative penalties capped at 10% of total contract value
• Delivery and option clause: quantity may increase up to 25% during or after contract at contracted rates; delivery period linked to last delivery order date
• Post-warranty service and PBG implications: penalties recoverable through security deposits; alternate sourcing rights if unresolved

Terms & Eligibility

• EMD: not disclosed in ATC; ensure bid security as per standard Govt terms
• Documents: PAN Card copy; GSTIN copy; Cancelled Cheque; EFT Mandate certified by Bank; mandatory certificates and vendor documentation
• Sample submission: advance OEM sample required; non-submission risks disqualification
• Warranty: two-year coverage for relevant items; service rectification within 3 days; penalties apply
• Clauses: option to adjust quantity by 25% during contract; performance security remains at risk for penalties, with potential PBG forfeiture for non-performance
• Compliance: bidders must upload all certificates/documents sought in Bid document, ATC and Corrigendum if any