Indian Army Vehicle Hiring Service - Sedan Per Vehicle-Day Chennai 80Kms x 10Hrs 2025
Indian Army
KANCHIPURAM, TAMIL NADU
Posted:
8 January 2026
Closed:
13 January 2026
GEM
GEM
Southern Railway Vehicle Hiring Service Tender Kanchipuram Tamil Nadu 2026 - Sedan Per Vehicle-Day Basis
Bid Publish Date
04-Jul-2026, 4:12 pm
Bid End Date
15-Jul-2026, 5:00 pm
Value
₹6,48,000
Location
Progress
Issue04-Jul-2026, 4:12 pm
AwardPending
Quantity
240
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Southern Railway, under Indian Railways, seeks a vehicle hiring service on a per vehicle-day basis for sedan cars in KANCHIPURAM, Tamil Nadu (600016). The scope covers local + outstation travel with a standard of 100 Kms x 12 hrs; Round Trip, spanning contracts associated with 2023, 2024, 2025, and 2026. Estimated contract value is ₹648,000. The award will reward bidders meeting service availability and response commitments at the consignee state location. A key differentiator is the requirement to maintain dedicated service support and a local office within Tamil Nadu to ensure prompt maintenance and escalation. This tender emphasizes consistent vehicle availability, clear escalation paths, and compliance with buyer-specified terms, without a BOQ itemization.
Technical Specifications & Requirements
- Category: Vehicle hiring service for sedan cars on a per vehicle-day basis.
- Duration & Scope: 2023–2026 services with annual operation across local + outstation routes; standard daily usage: 100 Kms x 12 hrs, round trips.
- Delivery/Service Location: Office of the Dy. CSTE/CN/TBM and related AXSTE offices in Tamil Nadu as required by the buyer.
- Support Requirements: Bidder must provide a dedicated toll-free number and an escalation matrix for service support; an in-state office is mandatory to demonstrate local presence.
- Financial & Compliance Indicators: Estimated value ₹648,000; EMD not disclosed; adherence to bidder financial standing and post-award payment processes are mandated in terms.
Terms, Conditions & Eligibility
- 25% Variation Clause: Buyer may adjust contract quantity or duration up to 25% before/after award.
- Salary/Wage Compliance: Service provider pays salaries first, with subsequent reimbursement to the buyer along with PF/ESI documentation.
- Payment Security: Performance security via Account Payee Demand Draft or PBG; DD copy upload allowed post-award with hard copy within 15 days.
- Office & Support: Local Tamil Nadu office; dedicated toll-free service line; escalation matrix required.
- Documentation: Upload required certificates/docs; non-submission leads to rejection; bidders must demonstrate financial and technical eligibility.
Key Specifications
-
- Service category: sedan vehicle hiring on a per vehicle-day basis
-
- Routes/scope: local + outstation; 100 Kms x 12 hrs per day; round trips
-
- Contract span: years 2023, 2024, 2025, 2026; scope may extend up to 25% as per clause
-
- Delivery/office requirements: service office within Tamil Nadu; Dy. CSTE/CN/TBM and AXSTE offices
-
- Support commitments: dedicated toll-free number; escalation matrix
Terms & Conditions
-
25% variation in quantity/duration allowed before/after award
-
Salary/wage responsibility lies with service provider; PF/ESI documentation to accompany payments
-
Payment security via DD or PBG; scanned DD copy accepted after award with hard copy within 15 days
-
Mandatory local Tamil Nadu office and dedicated customer support channel
Important Clauses
Payment Terms
Salaries paid by the service provider; reimbursement to buyer with statutory documents; DD/PBG allowed for security
Delivery Schedule
Contractor to ensure vehicle availability for local + outstation duties; delivery addresses as per buyer's TN offices
Penalties/Liquidated Damages
Not explicitly stated; bidders should infer standard L.D. applicable for non-performance under GeM terms
Bidder Eligibility
-
Evidence of operating vehicle-hiring services with sedan fleets in Tamil Nadu
-
Demonstrated financial solvency (last 3 years)
-
Local TN office with contact details and service-support capability
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2024, 2025, 2023, 2026; Local + Outstation; Plain; 100 Kms x 12 hrs; Round Trip
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Chengalpattu
Delivery Pincodes
600045
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| S Suresh | 600045,OFFICE OF THE DY. CHIEF SIGNAL AND TELECOMMUNICATION ENGINEER SOUTHERN RAILWAY CONSTRUCTION TAMBARAM CHENNAI | Chengalpattu | Tamil Nadu | 600045 | 240 | - | Maximum No. of Vehicles required in a Day/Event : 1 |
Authority Records
MINISTRY OF RAILWAYS
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Bid Preparation
GeM Registration
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Documents 4
GeM-Bidding-9560873.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2024, 2025, 2023; Local + Outstation; Plain
Southern Railway
KANCHIPURAM, TAMIL NADU
Posted:
10 March 2026
Closed:
23 March 2026
GEM
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2025, 2024, 2023, 2022, 2021; Outstation; P
Prasar Bharati Broadcasting Corporation Of India
OSMANABAD, MAHARASHTRA
Posted:
4 April 2025
Closed:
15 April 2025
GEM
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2022, 2023, 2024, 2025; Outstation; Plain;
Food Corporation Of India (fci)
PANCHKULA, HARYANA
Posted:
6 January 2026
Closed:
17 January 2026
GEM
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2022, 2023, 2024, 2025; Outstation; Plain;
Bureau Of Indian Standards (bis)
JAIPUR, RAJASTHAN
Posted:
22 July 2025
Closed:
2 August 2025
GEM
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar vehicle-hiring contracts
4
Financial statements (last 3 years) or financial credibility proof
5
EMD submission details or alternative security as allowed
6
Technical bid documents and vehicle fleet details
7
OEM authorizations or vehicle supplier certifications (if applicable)
8
Proof of office presence in Tamil Nadu (state address and contact)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the sedan vehicle hiring tender in Kanchipuram Tamil Nadu?
Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financial statements, and EMD documentation. Ensure a Tamil Nadu-based service office, dedicated support line, and escalation matrix. The contract is on a per-vehicle-day basis with 100 km x 12 hrs usage, local + outstation.
What documents are required for the vehicle-hiring tender in Tamil Nadu?
Submit GST certificate, PAN, last 3 years financials, experience certificates for similar work, vehicle fleet details, OEM authorizations if applicable, and proof of TN office. Include EMD/security as specified in the Terms & Conditions and upload technical bid documents.
What are the key technical specifications for sedan hiring in this tender?
The scope specifies sedan vehicles on a per vehicle-day basis, with 100 Kms x 12 hrs per day, round trips; local + outstation coverage; service office in Tamil Nadu; dedicated toll-free support and escalation matrix.
When is the delivery/availability period for vehicles in this TN tender?
The contract spans calendar years 2023 through 2026, with the option to adjust quantity or duration by up to 25% before/after award as per the clause in terms and conditions.
What are the payment terms for the Tamil Nadu sedan hire contract?
Salaries must be paid by the service provider to deployed staff; claims to be reimbursed with statutory PF/ESI docs; security may be provided via DD or PBG; hard copy to be delivered within 15 days post-award.
What are the eligibility criteria for local Tamil Nadu service presence?
Bidder must demonstrate a Tamil Nadu office, a dedicated service-support line, and an escalation matrix; must not be under liquidation or similar proceedings; ensure service availability at TN consignee locations.
What happens if contract scope changes up to 25% under clause 25?
The buyer may increase or decrease contract quantity/duration up to 25% at issue time; after issuance, changes remain limited to 25% with bidder consent and possible scope expansion for lumpsum contracts.
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Documents 4
GeM-Bidding-9560873.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS