Eastern Coalfields Limited Repair & Maintenance Tender Godda Jharkhand 2026 – ISMS/EMD & 25% Scope Clause

Tender Overview

Eastern Coalfields Limited invites bids for Repair, Maintenance, and Installation of Plant/Systems/Equipments in coal mining operations around the C16/C17 belt conveyors and DH3 area, Godda, Jharkhand (814133). Estimated value: ₹6,181,005.45 with an EMD of ₹77,300. Tender accommodates a 25% increase/decrease in contract quantity or duration at issue or post-award, and allows scope expansion for lumpsum services with provider consent. The procurement targets maintenance-related services for dust muck removal and associated plant works, potentially spanning multiple locations within the mining belt. Unique terms include online EMD payment via RTGS and the option to submit a DD as Performance Security, payable to Eastern Coalfields Limited, Rajmahal Project. The setup emphasizes compliance and on-site service capability within Coal India Limited’s framework.

Technical Specifications & Requirements

No formal technical specifications are published in the data. However, the scope implies on-site repair, maintenance, and installation services for mining plant systems and dust removal around conveyors. The absence of a BOQ suggests potential lump-sum/Service Contract engagement, requiring bidders to demonstrate capability in mechanical/maintenance work, safety compliance, and field deployment near coal processing belts. Key considerations include the geographic focus (Godda, Jharkhand) and alignment with Coal India Limited maintenance standards. Participants should prepare to address site access, mobilization, and safety protocols in the execution plan.

Terms, Conditions & Eligibility

• EMD: ₹77,300; online RTGS/Internet Banking option to Eastern Coalfields Limited, A/C Rajmahal Project; include bid number and entity name in transfer details.
• Payment terms: Salary/wages for deployed staff must be paid by the contractor first, with subsequent claim reimbursement from the buyer along with statutory documents.
• Bid security/Performance: DD acceptable as Performance Security in favor of Eastern Coalfields Limited, A/C Rajmahal Project; delivery of hard copy DD within 15 days of award.
• Quantity/Duration variation: Up to 25% variation on contract quantity or duration; scope expansion for lumpsum service contracts with service provider consent.
• Past Experience proof: Acceptable documents include contract copies with invoices and self-certification, execution certificates, or third-party notes.
• ATC/ATD: Buyer-uploaded ATC document referenced; bidders must comply with ATC terms.
• Governing framework: GeM Terms and Conditions apply; ensure submission of all required documents and compliance with regional procurement rules.