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Indian Army Fog Lamp Front & Automotive Components Tender Pathankot Punjab 2026 - IS/Quality Framework & 25% Option Clause

Bid Publish Date

17-Jan-2026, 5:06 pm

Bid End Date

27-Jan-2026, 6:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue17-Jan-2026, 5:06 pm
AwardPending
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Quantity

22

Key Highlights

  • • 8-item automotive components scope: Fog Lamp Front, Hoses, Clutch Plate Assembly, Gear Rim Flywheel, Three Way Valve, Hub Seal, Needle Bearing
  • • 25% quantity variation right during contracting and currency of contract
  • • Advance sample approval required within 5 days of award with 2 samples
  • • GST handling: reimbursement per actuals or quoted rate, whichever is lower
  • • Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
  • • No explicit specifications or brands published; obsolescence check required
  • • Delivery period linked to original delivery order with potential extension formula
  • • Notwithstanding, delivery time adjustments include minimum 30 days when increasing quantity

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for eight automotive components covering Fog Lamp Assembly Front, Hose (Coolant/Hose), Clutch Plate Assembly, Gear Rim Flywheel, Three Way Valve, Hub Seal, and Needle Bearing, located in Pathankot, Punjab. The scope includes a flexible quantity clause allowing up to 25% more or fewer units during contract execution, with delivery timelines calculated from the original delivery order date. An advance sample approval process is required post-award, with 5 days to submit two samples and a maximum modification cycle of 5 days. GST considerations will follow actual rates or the quoted percentage. A vendor-code setup package requires PAN, GSTIN, cancelled cheque, and EFT mandate documents.

Technical Specifications & Requirements

There are no explicit product specifications published in the tender text. The listed items indicate automotive subsystem components rather than a single unified technical target. The procurement process includes a mandatory advance sample approval (two samples within 5 days) and a defined post-sample modification window. A 25% quantity variation clause is provided, with delivery-time adjustments tied to the original and extended delivery periods. The tender requires GST/compliance awareness and non-obsolescence assurance, though exact standards or OEM brands are not specified.

Terms, Conditions & Eligibility

Key contractual and administrative terms include: a 25% quantity option during contract and extended periods, non-obsolete requirement with at least 1 year residual market life, GST applicability at actuals or quoted rate, and vendor-code documentation (PAN, GSTIN, cancelled cheque, EFT mandate). Post-award, advance samples must be approved; delay in approval may adjust delivery without LD. No explicit EMD amount or exact payment terms are provided in the text.

Key Specifications

    • Items: Fog Lamp Front Assembly, Hoses (Coolant/Hose), Clutch Plate Assembly, Gear Rim Flywheel, Three Way Valve, Hub Seal, Needle Bearing
    • Quantity/Value: Not disclosed in tender; BOQ shows 8 items with N/A quantities
    • Delivery: Commences from last date of original delivery order; option to extend delivery time with formula
    • Price/GST: GST payable by bidder; reimbursement as actuals or quoted rate (whichever is lower)
    • Sample: Advance sample approval required; 2 samples within 5 days; modifications within 5 days

Terms & Conditions

  • Option Clause: quantity may vary +/- 25% during contract and currency

  • Advance sample approval: 2 samples due within 5 days of award

  • GST treatment: actuals or quoted GST rate; bidder bears GST implications

  • Vendor-code docs: PAN, GSTIN, cancelled cheque, EFT mandate

  • Delivery timing: based on original delivery period with adjustments for extended quantities

Important Clauses

Payment Terms

GST reimbursement as actuals or the quoted rate, whichever is lower; no explicit advance payment terms provided

Delivery Schedule

Delivery period begins from last date of original delivery order; option quantity affects extended delivery period using the specified formula

Penalties/Liquidated Damages

LD terms not explicitly stated; potential delivery-time adjustments without LD if buyer approval is delayed

Bidder Eligibility

  • Not under liquidation or bankruptcy; no court receivership

  • Submit PAN, GSTIN, cancelled cheque, EFT mandate

  • Ensure products are not obsolete and have at least 1 year residual market life

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fog Lamp Assy Front Fog Lamp Assy Front 8 nos hemant6002 15
2 Hose Coolant Hose Coolant 1 nos hemant6002 15
3 Hose Hose 1 nos hemant6002 15
4 Clutch Plate Assy Clutch Plate Assy 2 nos hemant6002 15
5 Gear Rim Flywheel Gear Rim Flywheel 2 nos hemant6002 15
6 Three Way Valve Three Way Valve 1 nos hemant6002 15
7 Hub Seal Hub Seal 6 nos hemant6002 15
8 Needle Bearing Needle Bearing 1 nos hemant6002 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Advance sample submission proof (within 5 days of award) for 2 samples

6

Any vendor-code related documents as requested during bid submission

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid on the Pathankot Indian Army tender for automotive components?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor-code creation. Include 2 advance samples within 5 days of award and comply with the 25% quantity option. Ensure GST is calculated as actuals or the quoted rate, whichever is lower, and confirm non-obsolescence per OEM timelines.

What documents are required for vendor-code creation in this tender?

Submit PAN card, GSTIN, cancelled cheque, and EFT mandate certified by the bank. These documents enable vendor-code creation and participation in the procurement process, alongside the advance-sample requirement and non-obsolescence confirmation.

What items are included under the 8-item BOQ for the Indian Army bid?

Items include Fog Lamp Front Assembly, Hose (Coolant/Hose), Clutch Plate Assembly, Gear Rim Flywheel, Three Way Valve, Hub Seal, and Needle Bearing. Specific quantities are not disclosed; bidders should prepare for item-level submission and quote according to the 25% variation clause.

What is the delivery clause for quantity variation in this tender?

The purchaser may increase/decrease order quantity up to 25% at contract placement and during currency. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What are the GST terms for this Indian Army procurement?

GST will be reimbursed at actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Bidders must account for GST in pricing and ensure compliance with Indian tax rules.

When are advance samples required and what happens after approval?

Two advance samples must be submitted within 5 days of contract award. The buyer will approve or specify modifications within 5 days. If delayed, the delivery period is adjusted without liquidated damages; major deviations may require fresh samples for approval.

Are there any obsolescence requirements for offered items?

Yes. Bidders must quote products that are not obsolete and have at least 1 year residual market life; OEM-endorsed product status should be verified to avoid end-of-life declarations.

What are the key eligibility criteria for this defense procurement?

Candidates must demonstrate a stable financial standing, provide GST and PAN documentation, avoid liquidation or bankruptcy, and confirm product lifecycle suitability (no end-of-life declarations) along with advance-sample compliance and 25% variation readiness.

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