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Uttar Pradesh Secondary Education Department Barabanki File/Folder Tender 2026 - File/Folder (V3) with Binding, ISI/QA Considerations 2026

Bid Publish Date

13-Jun-2026, 8:44 pm

Bid End Date

23-Jun-2026, 9:00 pm

Location

BARABANKI , UTTAR PRADESH
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Progress

Issue13-Jun-2026, 8:44 pm
Corrigendum16-Jun-2026
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Office filing product: File/Folder (V3) with binding mechanism
  • • Critical features: material, size compatibility, cover design, pockets, color
  • • Delivery flexibility: ±25% quantity under option clause with proportional extension rules
  • • ATC expectations: local correspondence address, quality assurance certificate from end user, EFT mandate
  • • No BOQ items listed; validate item specifics and quantities through official communication
  • • Procurement scope: Barabanki, Uttar Pradesh under Secondary Education Department
  • • Compliance: ensure adherence to bidder terms and regional supplier requirements

Tender Overview

The Secondary Education Department Uttar Pradesh invites bidders for the procurement of File/Folder (V3) in Barabanki, Uttar Pradesh (PIN 225001). Scope covers binding mechanisms, material, size compatibility, cover design, pocket count, and color. Although the BOQ shows no line items, the tender specifies a standard file/folder with defined binding, material, and aesthetic requirements to suit administrative filing needs within the department.

Technical Specifications & Requirements

  • Product category: File/Folder (V3) with binding mechanism
  • Material: specified but not detailed; bidders should confirm material suitability for office use
  • Size compatibility: ensure compatibility with standard A4 or office filing dimensions as implied
  • Cover design and color: must align to official office branding; include design samples
  • Pockets: specify the number of pockets as per internal filing standards
  • Quality/standards: bidders may be required to present a quality assurance certificate from the end user; EFT mandate certificate from bank
  • Delivery terms: option clause allows ±25% quantity variation and extended delivery period calculations
  • Local presence: seller should have a registered local correspondence address

Terms & Eligibility

  • Option clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency with contracted rates
  • Delivery timeline: calculated as (Adjusted quantity / Original quantity) × Original delivery period, with a minimum of 30 days
  • ATC requirements: submit local address proof, an end-user QA certificate, and an EFT mandate certificate from bank
  • Submission expectations: comply with the ATC terms and ensure all certificates are current and verifiable; no BOQ items present, so confirm itemization via procurement portal

Key Specifications

  • Product: File/Folder (V3) with binding mechanism

  • Category: General office filing product

  • Materials: unspecified; bidders to propose office-grade material suitable for long-term use

  • Size compatibility: ensure compatibility with standard filing dimensions (A4/letter)

  • Cover design: submission of design aligned to office branding

  • Pockets: number of pockets as per internal standard (to be clarified in portale)

  • Color: specified to match office requirements

  • QA/Certification: end-user quality assurance certificate and EFT mandate

  • Delivery: option clause allows ±25% quantity variation; delivery period rules apply

Terms & Conditions

  • Option clause permits ±25% quantity change and extended delivery under contract

  • Delivery period calculated as (increased quantity ÷ original quantity) × original period with 30-day minimum

  • ATC requires local address, end-user QA certificate, and bank EFT mandate

Important Clauses

Payment Terms

EMD details not specified in data; verify via procurement portal; ensure EFT-enabled payments per ATC

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause may extend with formula

Penalties/Liquidated Damages

Not explicitly stated; confirm LD terms during bid submission and contract award

Bidder Eligibility

  • Registered local correspondence address

  • Quality assurance certificate from end user

  • EFT mandate from bank

  • Experience in supplying filing products or similar office stationery

  • Compliance with purchase terms for Barabanki, Uttar Pradesh

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

File/Folder (V3) (Q4)

Authority Records

SECONDARY EDUCATION DEPARTMENT

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Documents 4

GeM-Bidding-9466264.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL File/Folder type with binding mechanism File Cover, L File Folder, 2D Ring Binder File, 4D Ring Binder File, Office File Board, Cobra Spring File, Stick File/Slide Blinder File, Lever Arch Box File/Index File, Expanding Folder, Display File/Portfolio file, Clear bag folder
GENERAL Material of File/Folder Cardboard / Duplex Board, Mill Board, Leather foam, Jute, Rexine, Plastic, Paper board, Khadi Paper / Handmade Rag Paper, Bamboo paper board
GENERAL File/Folder Size Compatibility 29.7 cm x 42 cm(A3), 21 cm x 29.7 cm (A4), 14.8 cm x 21 cm (A5), 21.5 cm x 34.5 cm (FS), 21.5 cm × 33.5 cm (Legal), 21.5 cm × 35.5 cm (Legal)
GENERAL Cover Design Plain, Printed
GENERAL Number of pockets in a File/Folder 1, 2, 13, 20, 24, 30, 40, NA (In case of No pockets)
GENERAL Color of File/Folder Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (relevant filing products or office stationery)

4

Financial statements (as required by terms)

5

EMD/Security deposit (amount not specified; confirm via portal)

6

Technical bid documents (specifications for File/Folder (V3))

7

OEM authorizations (if applicable)

8

Quality assurance certificate issued by end user

9

EFT mandate certificate from bank

10

Local correspondence address proof

Corrigendum Updates

1 Update
#1

Update

16-Jun-2026

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Barabanki file folder tender in UP 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, technical bid, and OEM authorizations. Provide a QA certificate from end user and an EFT mandate. Ensure local address proof and compliance with the option clause allowing ±25% quantity changes.

What documents are required for file/folder V3 procurement in UP?

Submit GST, PAN, experience certificates for filing products, financial statements, EMD/security deposit, technical compliance documents, end-user QA certificate, EFT bank mandate, and local correspondence address proof. Include design samples and material details for the file/folder V3.

What are the key technical specs for File/Folder V3 in UP tender?

Specs include binding mechanism, office-grade material, size compatibility with A4/letter, cover design aligned to branding, number of pockets, color specification, and QA/end-user certificate. Ensure specifications meet internal standards and provide sample illustrations.

What is the delivery window and option clause for this UP tender?

Delivery period starts after the original order; quantity may vary ±25% during contract. Extended delivery is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What are the EFT requirements for bidder participation in Barabanki UP?

Submit an EFT mandate certificate issued by a bank; ensure payment processing aligns with bid terms and contract payments. This is a stated ATC requirement alongside QA certificates.

Are there any local address or OEM requirements for UP filing tenders?

Yes, bidders must have a registered local correspondence address and, if applicable, OEM authorizations. This supports regional supplier verification and warranty/service provisions under the contract.

How is the procurement opportunity communicated for Barabanki UP?

Opportunities are through the government tender portal for the Secondary Education Department UP, Barabanki. Ensure submission of all required documents and certificates as per T&C, including the end-user QA certificate and EFT mandate.

What standards or quality certifications are expected for filing products?

End-user QA certificate is required; specific standards like ISI or ISO are not explicitly listed but bidders should provide robust quality assurance documentation to verify filing product performance and durability.

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