GEM

ARCI Gurugram High End Laptop Tender 2025 – Laptops Notebook Q2, MAKE & MODEL, IS0 550 Compliant

Bid Publish Date

21-Nov-2025, 9:29 am

Bid End Date

01-Dec-2025, 10:00 am

Bid Opening Date

01-Dec-2025, 10:30 am

Location

HYDERABAD , TELANGANA

Progress

Issue21-Nov-2025, 9:29 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization Form (MAF) required from the OEM
  • • Exact MAKE and MODEL must be declared with OEM datasheet URL
  • • OS recovery option to be provided by OEM, with verification URL
  • • Warranty details with part numbers and serial numbers on OEM site
  • • Service centre must be located at the buyer's delivery location (Gurugram)
  • • Notarized declaration of no government blacklisting in last five years

Categories 1

LAPTOP

Tender Overview

Organization: International Advanced Research Centre For Powder Metallurgy And New Materials (ARCI) under the Department of Science and Technology, Government of India. Product: High End Laptop – Notebook (Q2). Delivery location: ARCI, Plot 102, Sector 44, Gurugram, Haryana 122003. Quantity flexibility: option to increase up to 25% of bid quantity and extended delivery periods with proportional time. Vendor prerequisites: OEM authorization, product datasheet, and live URL verification; notebook make and model must be disclosed. This tender emphasizes verified OEM support, availability of drivers via OEM site, and service presence at the buyer location. Unique delivery site and explicit documentation expectations differentiate this bid from generic laptop procurements.

Technical Specifications & Requirements

  • Make & Model: Bidders must declare exact MAKE and MODEL and attach OEM datasheet URL for verification.
  • Warranty: Must reflect OEM warranty details with part numbers and serial numbers, verifiable on the OEM site.
  • System Recovery: OS recovery option from OEM; drivers downloadable from OEM site (verify URL).
  • ATC Documentation: Bid must include MAF (Manufacturer Authorization Form) from the OEM.
  • Delivery & Service: Vendor/OEM must have a service centre at the buyer location; installation/delivery to ARCI Gurugram.
  • Compliance: Bids must match all specifications and terms; non-compliant bids are rejected.
  • Documentation: Datasheet, OEM URL, and warranty terms must be submitted with bid.

Terms, Conditions & Eligibility

  • EMD/Performance: Compliance with standard procurement terms; explicit EMD requirement not stated, but ensure validity as per ARCI norms.
  • Option Clause: Quantity may increase by up to 25% during contract with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • ATC Clauses: Notarized declaration of no blacklisting; applicants must not be suspended by any government body in last five years.
  • Delivery Time: Delivery schedule aligned to ARCI address; extended periods allowed per option clause.
  • Technical Qualification: Must provide MAKE, MODEL, datasheet URL; mere compliance statements deemed incomplete.
  • Warranty & Parts: OEM warranty covering specified parts; serial number tracking required.
  • Contact & Verification: ARCI contact person provided; ensure direct OEM verification URLs.

Key Specifications

  • High end laptop/notebook suitable for ARCI research workloads

  • Exact MAKE and MODEL must be disclosed with OEM datasheet URL

  • OS recovery option provided by OEM; downloadable drivers URL

  • OEM warranty coverage with part numbers and serial numbers

  • Service centre presence at Gurugram buyer location

  • Delivery to ARCI Gurugram address

Terms & Conditions

  • Delivery quantity may be increased by up to 25% with adjusted delivery time

  • MAF and OEM datasheet URL mandatory for bid qualification

  • Warranty details must be verifiable on OEM site with serial numbers

  • Service centre must exist at the delivery location

  • Notarized declaration of no blacklisting required

Important Clauses

Payment Terms

Standard government procurement terms; no explicit payment schedule disclosed in available data

Delivery Schedule

Delivery to ARCI Gurugram; option clause allows extended periods with proportional time calculation

Penalties/Liquidated Damages

Not specified in available terms; bidders should assume standard LD as per ARCI terms

Bidder Eligibility

  • No recent 5-year blacklisting by government bodies (notarized declaration required)

  • OEM must authorize bidder via MAF

  • Make and model with OEM datasheet URL required for technical qualification

Past Similar Tenders (Historical Results)

5 found

High End Laptop - Notebook

The Haryana State Co-operative Apex Bank Ltd

PANCHKULA, HARYANA

Posted: 23 September 2025
Closed: 3 October 2025
GEM

High End Laptop - Notebook

Director General Of National Cadet Corps (dgncc)

MATHURA, UTTAR PRADESH

Posted: 24 September 2025
Closed: 4 October 2025
GEM

High End Laptop - Notebook

Oriental Insurance Company Ltd

AHMEDABAD, GUJARAT

Posted: 26 September 2025
Closed: 6 October 2025
GEM

High End Laptop - Notebook

Rites Limited

GURGAON, HARYANA

Posted: 21 February 2025
Closed: 3 March 2025
GEM

High End Laptop - Notebook

North Western Railway

SIROHI, RAJASTHAN

Posted: 24 February 2025
Closed: 10 March 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

MAF from OEM

2

Datasheet of offered laptop with OEM URL

3

Warranty details with part numbers and serial numbers

4

Evidence of OEM service centre at buyer location

5

Notarized declaration of non-suspension/debarment

6

Make, Model declaration with datasheet URL

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for ARCI Gurugram high end laptop tender 2025

Bidders must submit the MAKE, MODEL, OEM datasheet URL, MAF from the OEM, warranty terms with serial numbers, and evidence of an OEM service centre at Gurugram. Include notarized non-blacklist declarations and ensure delivery to ARCI Plot 102, Sector 44, Gurugram. The option to increase quantity up to 25% applies with proportional delivery time calculations.

What documents are required for the ARCI laptop bid submission in Haryana

Required documents include OEM MAF, product datasheet with OEM URL, warranty details with part numbers and serial numbers, service centre proof in Gurugram, notarized anti-blacklist declaration, and explicit MAKE and MODEL with datasheet URL for verification.

What are the delivery requirements for notebooks to ARCI Gurugram

Delivery must be to ARCI, Plot 102, Sector 44, Gurugram, Haryana, 122003. The option clause permits a 25% quantity increase with time extension calculated by (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

What warranty terms and standards apply to ARCI laptop procurement

Warranty must be visible on the OEM site, cover specified parts with serial-number linkage, and include availability of drivers and OS recovery options directly from the OEM. Verification URLs and part numbers must be provided with the bid.

How does the 25% quantity option affect delivery timelines for the ARCI bid

If quantity increases by up to 25%, the delivery period extends by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend times further during the currency of the contract.

What is required to prove OEM authorization for the laptop bid in 2025

Submit a valid Manufacturer Authorization Form (MAF) from the OEM along with MAKE and MODEL details. Include the OEM datasheet URL and ensure the datasheet matches the exact proposed model for verification.

Where can bidders find verification URLs for drivers and datasheets

Bidders must provide OEM-hosted URLs for drivers and datasheets, not Google Drive links. The URLs should be accessible and point to official OEM pages to confirm availability and versioning.

What happens if a bidder only states compliance without MAKE and model

Bids lacking explicit MAKE, MODEL, and verifiable datasheet URLs will be deemed incomplete and rejected. The tender requires precise specifications and OEM documentation to qualify technically.

Similar Tenders

5 found
Urgent

UP Police Home Department Laptop Tender 2025 - High End Notebook Procurement in Uttar Pradesh with 3-year Turnover Requirement

Uttar Pradesh Police

📍 MAINPURI, UTTAR PRADESH

⏰ Deadline: 2 days left
🛒 Type: Goods
View GEM
Urgent

Indian Air Force High End Laptop Tender 2025 India – 4-Year Warranty, OEM Certificates, Service Centers, IS/ISO Compliance

Indian Air Force

📍 AGRA, UTTAR PRADESH

⏰ Deadline: 2 days left
🛒 Type: Goods
View GEM
Urgent

Indian Air Force High End Laptop Tender 2025 - Notebook Procurement with 4-Year Warranty and OEM Certificates

Indian Air Force

📍 AGRA, UTTAR PRADESH

⏰ Deadline: 2 days left
🛒 Type: Goods
View GEM

Indian Army High End Laptop Tender Pathankot Punjab 3 Year Warranty ISO 9001 2025

Indian Army

📍 Pathankot, PUNJAB

⏰ Deadline: 2 weeks left
🛒 Type: Goods
View GEM
Urgent

High End Laptop - Notebook

Government College Of Nursing Thiruvananthapuram

📍 THIRUVANANTHAPURAM, KERALA

Est: ₹1.7 L
⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM