Commissioner Gwalior Division MP MFP & All-in-One PC Tender 2026 Datia MP - 12000 EMD & 25% Quality Scope
Commissioner Gwalior Division
DATIA, MADHYA PRADESH
Posted:
7 April 2026
Closed:
22 April 2026
GEM
GEM
Haryana School Shiksha Pariyojna Parishad A4 & Legal Size MFP Tender Haryana 2026 ISO/IEC 24734
Bid Publish Date
03-Jun-2026, 11:31 am
Bid End Date
13-Jun-2026, 12:00 pm
Location
PANCHKULA , HARYANA
Progress
Issue03-Jun-2026, 11:31 am
AwardPending
Quantity
6
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Tender Overview
Organization: Haryana School Shiksha Pariyojna Parishad (HSSP) under the Haryana School Education Department. Procurement: A4 and Legal Size Multifunction Printer (MFP) and All-in-One PC (V2) with Q2 classification. Location: Haryana, India. Quantity/Value: Not disclosed; scope includes printer and related configurations per BOQ/terms. Unique aspects: Includes on-site/extended warranty options and option clauses for quantity variation up to 25% with extended delivery timelines. This tender targets government procurement in education infrastructure modernization and ensuring standardized printing and computing capabilities across institutions.
Technical Specifications & Requirements
- Printing Technology: Describes general product information; detail on ISO/IEC 24734 speeds for A4, monochrome and color (laser/LED MFPs; inkjet where applicable).
- Performance: Minimum print speeds in PPM/IPM for A4, monochrome/color depending on MFP type; auto duplexing; scanning/copying features; original document feeder type; number of main paper trays.
- Connectivity & Warranty: On-site warranty (in years) and extended warranty terms; connectivity options and reliability features; factory preloaded OS with certification.
- Hardware/Software: Processor details, RAM type/size, storage capacity, display size, ports, and stand specifications; RAM and storage specifics to be confirmed; compatibility with standard office software.
- Other: Fax availability, description of stores, and OEM branding expectations if any; service and support presence in each consignee state; minimum service centers requirement.
Terms, Conditions & Eligibility
- EMD/Deposit: Not explicitly disclosed here; bidders must review terms for security deposit requirements.
- Turnover Criteria: Minimum average annual turnover over last 3 financial years; OEM turnover criteria also specified; CA/audited balance sheets or CA certificate required.
- Delivery: Option clause permits quantity variation up to 25%, with delivery timelines calculated and minimum of 30 days extension; delivery begins after final order date.
- Service & Support: Functional service centers in the state for carry-in warranty; establishment within 30 days if not present at bid time.
- Documentation: Bidders must submit turnover evidence, OEM authorizations, and service capabilities; compliance with buyer terms for installation and after-sales support.
Key Specifications
-
- Product category: A4 and Legal Size Multifunction Printer (MFP) and All-in-One PC (V2)
-
- Printing performance: ISO/IEC 24734 speeds for A4 monochrome/color (laser/LED MFPs) or IPM for inkjet variants
-
- Features: Auto duplex printing/copying, original document feeder type, number of main paper trays
-
- Connectivity: USB, Ethernet, and optional wireless interfaces; on-site warranty and extended warranty options
-
- Hardware specs: Processor number, RAM size (GB), storage capacity (GB), display size (inches), and ports
-
- Service: Availability of service centers in every consignee state; 30-day setup if not present
Terms & Conditions
-
EMD amount and actual bid security not disclosed; confirm at bid submission
-
Quantity may be increased/decreased by up to 25% with extended delivery period
-
OEM turnover criteria apply; three-year turnover evidence required; include audited statements
Important Clauses
Payment Terms
Details not provided; bidders should reference standard government procurement terms for advance/milestone payments and warranty support.
Delivery Schedule
Delivery period linked to last date of original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, min 30 days.
Penalties/Liquidated Damages
Not specified; bidders should verify LD terms in final contract and ensure compliance with delivery commitments.
Bidder Eligibility
-
Minimum average annual turnover over last 3 years as per bid document
-
OEM turnover criteria met for the offered product range
-
Functional service center presence or clear plan to establish one in Haryana within 30 days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2)
Authority Records
SCHOOL EDUCATION DEPARTMENT
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Documents 5
GeM-Bidding-9413144.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Inkjet, Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | Yes, No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable, 1 to 4, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable, 1 to 4, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements for last 3 years or CA certificate indicating turnover
4
OEM authorization certificate for offered MFPs and All-in-One PCs
5
Past experience certificates for similar procurements
6
Technical bid documentation demonstrating compliance with ISO/IEC 24734 or equivalent
7
Declaration of service centers in Haryana with contact details
8
Any certificates of warranty/AMC proposals
Frequently Asked Questions
How to bid for A4 MFP tender in Haryana education sector 2026
To participate in the Haryana School Shiksha Pariyojna Parishad MFP tender, submit turnover evidence for the last three years, OEM authorization, GST and PAN, and technical bid demonstrating ISO/IEC 24734 compliance. Include service center details and 30-day setup plan if none exist in Haryana.
What documents are required for Haryana MFP procurement bid 2026
Required documents include GST registration, PAN, audited financial statements or CA certificate showing three-year turnover, OEM authorization for offered MFPs/PCs, experience certificates, and technical bid with specifications, plus a plan for service center availability in Haryana.
What are the technical specifications for MFPs in this tender
Tender requires printing speeds per ISO/IEC 24734 for A4, mono/color; auto duplex capability; document feeder type; number of paper trays; connectivity options (USB/Ethernet/Wi-Fi); on-site and extended warranty, with processor, RAM, storage, and display details as per BOQ.
When is delivery required after order in Haryana MFP tender
Delivery starts after the last date of the original delivery order. If quantity increases by up to 25%, extended delivery time is calculated as (increased quantity ÷ original quantity) × original period, with a minimum extension of 30 days.
What is the service center requirement for Haryana procurement
Bidder must have a functional service center in the state of each consignee location for carry-in warranty. If not present, establish within 30 days of bid award and provide contact details for support.
What is the OEM turnover criterion for this purchase
OEM turnover must meet the minimum average annual turnover over the last three years, ending 31st March of the previous year; provide audited balance sheets or CA certificate; for new OEMs, turnover is calculated from completed years post-incorporation.
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Documents 5
GeM-Bidding-9413144.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS