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North Western Railway A4 & Legal Size MFP Tender 2026 Rajasthan - ISO/IEC 24734 Speed, On-Site Warranty, OEM Authorization

Bid Publish Date

28-May-2026, 10:43 am

Bid End Date

10-Jun-2026, 11:00 am

Location

BIKANER , RAJASTHAN
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Progress

Issue28-May-2026, 10:43 am
AwardPending
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Quantity

8

Category

All in One PC (V2)

Bid Type

Single Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: North Western Railway (Indian Railways) seeks procurement of A4 and Legal Size Multifunction Printer (MFP) and All in One PC (V2) under Q2 category. The tender includes an option clause allowing a ±25% quantity variation at contract award and during the contract period, with delivery time adjustments based on the extended quantity calculations. Key terms mandate OEM authorization, GSTIN invoicing to consignee, and EMD documentation in favor of the designated Sr.DFM/Bikaner. Post-receipt inspection will occur at the consignee site unless pre-dispatch is selected. This tender emphasizes compliance and past performance verification over three financial years.

Technical Specifications & Requirements

  • Printing/Scanning capabilities: MFPs with Auto Duplexing (2-sided printing), scanning, and specific OS compatibility features; minimum print speeds to be evaluated per ISO/IEC 24734 for A4 formats (monochrome and color) and for inkjet/laser/LED configurations.
  • Paper handling: Multiple main trays and a bypass tray with defined capacity; scanner feeder type and maximum scan area specified; 75 GSM paper handling requirements noted.
  • Connectivity and warranty: On-site warranty with optional extended warranty; connectivity options and duty cycle must meet organizational expectations; factory preloaded OS with certification.
  • Hardware specs: RAM size, RAM type, storage capacity, processor number, and keyboard/mouse connectivity details; display and panel technology specified for user interface.
  • Compliance emphasis: OEM authorization required; invoices in consignee name with GSTIN; past performance evidence from the last three fiscal years; specific certification references to ISO/IEC standards where applicable.

Terms, Conditions & Eligibility

  • EMD & documents: Submit EMD in favor of Sr.DFM/Bikaner; upload all required certificates and documents per ATC; OEM authorization must be attached; GSTIN and PAN details required.
  • Delivery & inspection: Delivery period aligned to the contract with option-based extensions; post-receipt inspection at consignee site; pre-dispatch inspection possible if selected.
  • Past performance & eligibility: Demonstrate supply performance in the last three financial years with verifiable proof; maintain compliance with bid terms; ensure bidder is eligible per ATC and Corrigendum.

Key Specifications

  • A4 and Legal Size Multifunction Printer (MFP) with Auto Duplexing

  • Minimum print speeds defined by ISO/IEC 24734 for both monochrome and color formats

  • Scan capabilities including maximum scan area and scan-to functions

  • Original Document Feeder Type and feeder capacity for scanning/copying

  • Total main paper tray capacity and bypass tray capacity at 75 GSM

  • Connectivity options and duty cycle specifications

  • On-site warranty with optional extended warranty

  • OEM authorization and GST-compliant invoicing to consignee

  • RAM size and type, storage capacity, processor details

  • Operating system preloaded with required certification

Terms & Conditions

  • EMD amount not disclosed in summary; submit in favor of Sr.DFM/Bikaner

  • OEM authorization is mandatory; without it bid may be rejected

  • Delivery period subject to 25% quantity variation at contract time

  • Post-receipt inspection at consignee site; pre-dispatch option if selected

  • Past performance data required for last 3 financial years with proof

Important Clauses

Payment Terms

Invoices must be raised in the consignee's name with GSTIN; EMD must accompany bid; payment terms not explicitly defined here

Delivery Schedule

Delivery commencement from the date of order; option to extend quantity and delivery period using the specified formula, minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in summary; potential LDs may apply per contract terms during delivery extensions

Bidder Eligibility

  • OEM authorization attached and valid for the product category

  • Past performance in similar supply within last 3 FY with verifiable documents

  • GSTIN registration and financial capability documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2)

Authority Records

MINISTRY OF RAILWAYS
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Documents 4

GeM-Bidding-9386899.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Maximum Scan Area (Platen/ADF) A4, A4 and Legal Or higher
Scanning Capabilities Scan To Functions Scan to Local Computer
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) Not Applicable for Platen, 1 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 101 to 200, 201 to 300, 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000 Or higher
Document and Paper Handling Bypass Tray Facility No, Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM Not Applicable, 1 to 49, 50 to 99, 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 20,000 to 29,999, 30,000 to 49,999, 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization letter

4

Past performance documentation for last 3 financial years

5

Proof of supply (PO, CRAC, receipted challan, work completion certificate)

6

Financial statements or balance sheets

7

EMD payment proof in favor of Sr.DFM/Bikaner

8

Technical bid documents and conformity certificates

Frequently Asked Questions

How to bid for A4 and Legal Size MFP tender in Rajasthan 2026?

Bidders must attach OEM authorization, provide EMD in favor of Sr.DFM/Bikaner, and submit GSTIN-based invoicing. Include past performance proofs for the last 3 financial years and ensure compliance with ISO/IEC 24734 speed requirements and post-receipt inspection terms.

What documents are required for North Western Railway printer bid 2026?

Required documents include GST certificate, PAN card, OEM authorization, EMD copy, past performance proofs, PO/receipts, financial statements, and technical bid conformity certificates. Ensure supplier details align with consignee GSTIN for invoicing.

What are the technical specifications for MFPs in this tender?

Specifications cover Auto Duplexing, scanning functions, maximum scan area, feeder capacity, main tray capacity, 75 GSM handling, RAM/storage details, and OS preloads with certification. Compliance with ISO/IEC 24734 for speed is required for A4 formats.

When is the delivery deadline and options for quantity variation?

Delivery is per contract order with a 25% quantity variation allowable at award and during the currency of the contract. If extended, additional time uses (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the past performance requirements for bidders?

Bidder must show performance in the last three financial years with verifiable documents such as purchase orders, inspection certificates, receipted challans, or work completion certificates indicating quantities and dates of supply.

What is required for OEM authorization in this tender?

An explicit OEM authorization letter must be attached; without it, the bid will be rejected. Authorization should cover the specific MFP/PC models proposed and verify supply capability.

What are the invoicing and GST terms for this procurement?

Invoices must be raised in the consignee’s name with their GSTIN. Ensure EMD documentation is complete and match the bid documents to avoid payment delays.

What standards govern printer performance in this tender?

Performance must align with ISO/IEC 24734 for print speeds in A4 size, both monochrome and color, across laser/LED and inkjet configurations, and must align with the supplier’s listed specifications and OS certification.

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