Sanitary Napkins Vending Machines
Rural Development Department
DARBHANGA, BIHAR
Posted:
6 May 2026
Closed:
16 May 2026
GEM
GEM
Sitamarhi District Panchayats Sanitary Napkins Vending Machines Tender Sitamarhi Bihar ISO 9001 2026
Progress
Issue13-Jun-2026, 7:35 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The procurement is for Sitamarhi District Panchayats to supply sanitary napkins vending machines in SITAMARHI, BIHAR 843301. Scope includes a vending machine with multiple coins, several selection options, and free vending accessibility. Estimated value and quantity are not disclosed, but the specification list emphasizes capacity, loading, and power features. Unique aspects include mandatory sample submission, ISO certification, and proximity considerations for repair services. The buy-side terms allow quantity adjustments up to 25% during and after contract award, with delivery timing calculated from the original delivery period and extended as required. This tender requires physical demonstration of goods at the Panchayat site and adherence to standard warranties.
Key differentiators include a focus on nearby dealers for repair support and a structured option clause governing delivery timelines. Overall, bidders should prepare to demonstrate ISO compliance, provide a sample, and ensure post-sale service capability.
Key Specifications
-
Sanitary napkins vending machine
-
Accepts multiple coins; several selection options
-
Free vending accessibility
-
Built-in charger; electric power with battery backup
-
Material options: SS/MS outer body; FRP/plastic sheet thickness
-
ISO 9001 certification; OEM authorization
-
2-year warranty; nearest dealer for maintenance
-
Physical demonstration at Panchayat site
Terms & Conditions
-
Quantity adjustment up to 25% during/after contract at contracted rates
-
Sample to be provided before bid submission; ISO certificate required
-
Bank mandate for e-payment and GST compliance mandatory
Important Clauses
Payment Terms
No fixed EMD amount stated; ensure terms align with 25% quantity variation and e-payment by bank mandate
Delivery Schedule
Delivery starts from last date of original delivery order; extended time calculated as (increased quantity/original quantity) × original period, min 30 days
Penalties/Liquidated Damages
Not specified; expect standard seller performance penalties per contract terms
Bidder Eligibility
-
Proximity to district for repair/maintenance considered
-
ISO 9001 certified manufacturing or supplier with OEM authorization
-
Evidence of similar work and 3-year turnover history
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3)
Authority Records
PANCHAYATI RAJ DEPARTMENTDISTRICT PANCHAYATS
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9466132.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic, Semi-automatic, Manual |
| GENERAL | Operating features | Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending |
| GENERAL | Multiple coins accepted | Yes, No |
| GENERAL | Number of selection options | 1, 2, 3, 4, 5 |
| GENERAL | Accessibility for free vending utility service | Pre-set Password, Biometrics, Token, NA |
| GENERAL | Type of loading | Spiral, Spiral less |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 10-25, 25-50, 50-75, 75-100, 100-125, 125-150 |
| FUNCTIONAL FEATURES | Material of the outer body | Stainless Steel(SS), Mild Steel(MS), FRP/Plastic |
| FUNCTIONAL FEATURES | Built-in charger | Yes, No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone, Server based |
| FUNCTIONAL FEATURES | Operating Power source | Electronic, Solar powered, Electronic and Solar powered, NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 1-5, 6-10, 11-15, 16-20, 20-24, NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 0.8, 0.9, 1.0, 1.1, 1.2, NA |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | 1-2, 2-4, 5 and above, NA |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (similar work)
4
Financial statements / turnover certificates (last 3 years)
5
EMD/Security deposit (as per procurement practice)
6
Technical bid documents
7
OEM authorization / authorizations
8
ISO certificate (if available)
9
Bank mandate for e-payment
10
Sample of vending machine (before last bid date)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machine tender in Sitamarhi?
Bidders must submit GST registration, PAN, UID, ISO certificate, experience certificates, turnover proofs for 3 years, OEM authorization, and a physical sample of the vending machine. Ensure e-payment bank mandate and GST Returns (GSTR-3B) are current. Follow the option clause for quantity adjustments up to 25%.
What documents are required for Sitamarhi sanitation vending tender in 2026?
Required documents include PAN, UID, GST certificate, 3-year turnover statements, experience certificates for similar work, ISO certificate, OEM authorization, bank mandate for electronic payments, GST Returns, technical bid, and a mandatory machine sample prior to bid closure.
Which standards and certifications are required for the vending machine procurement?
Bidders must provide ISO 9001 certification and OEM authorization. Preference given to nearest dealer for repairs; ISO-compliant manufacturing processes should be demonstrated with supporting certificates and sample submission.
What is the delivery timeline and option clause for quantity variation?
Delivery begins after the original delivery order; quantity may be increased up to 25% during or after contract, with time calculated as (increased/original) × original period, minimum 30 days; extended time allowed if the option is exercised.
What is the warranty and after-sales requirement for these machines?
A minimum 2-year warranty is expected; nearest dealer must provide repair/support services. Ensure spare parts availability and regional service response typically within 2 days as part of after-sales commitments.
What is required for sample submission in this tender?
A physical sample of the vending machine must be provided before the bid deadline. The sample should demonstrate coin acceptance, selection options, loading mechanism, and battery backup capabilities, aligned with ISO-certified manufacturing practices.
Where will the goods be demonstrated and evaluated for eligibility?
All goods must be shown physically at the Panchayat premises. Eligibility assessment includes sample demonstration, ISO/compliance evidence, and verification of GST, bank mandate, and turnover documentation.
What about payment terms and e-payment requirements for this procurement?
Bidders must provide a bank mandate signed by bank authorities for e-payment. GST returns (current year and GSTR-3B) are required, with payment terms aligning to contract and delivery milestones as per buyer terms.
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Documents 4
GeM-Bidding-9466132.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS