Indian Army Repair Tender for Epson & HP Printers Baramulla Jammu & Kashmir 2025
Indian Army
BARAMULLA, JAMMU & KASHMIR
Posted:
30 December 2025
Closed:
10 January 2026
GEM
GEM
Indian Army Printer Repair Tender for Epson/HP/Canon Inkjet in Punjab 2026 - 25% Quantity Option Clause
Progress
Issue10-Jan-2026, 8:58 am
AwardPending
Quantity
5
Category
PRINTER REPAIR EPSON 3210
Bid Type
Two Packet Bid
Key Highlights
- • Brand/Model Coverage: Epson 3210, Epson printers, HP printers, Canon printers and inkjet devices
- • Location-specific: tender in Gurdaspur, Punjab, 143505
- • Option Clause: quantity adjustments up to 25% during bid and currency of contract
- • Delivery timing: extended period calculations with minimum 30 days required
- • Contract pricing: maintain contracted rates during quantity modifications
- • Scope: printer repair and maintenance rather than supply of new units
- • No explicit EMD or warranty details in provided information
- • Single-organizational tender issued by Indian Army, Department Of Military Affairs
Tender Overview
The procurement is issued by the Indian Army, Department Of Military Affairs for printer repair services covering Epson 3210, Epson, HP, Canon, and inkjet printers. The geographic focus is Gurdaspur, Punjab (143505). The notice references a 5-item BOQ but provides no explicit itemwise quantities or estimated value. A key differentiator is the inclusion of an option clause allowing +/- 25% quantity adjustments and proportional delivery timelines. This tender seeks serviceability, general maintenance, and repair of listed printer brands at the specified location, with contract terms aligned to extended delivery scenarios. Unique aspects include the option to scale orders during contract currency at contracted rates and a delivery schedule linked to the last delivery order date.
Technical Specifications & Requirements
- Printer repair services for Epson 3210, Epson, HP, Canon inkjet devices.
- No dedicated technical specs or performance metrics are provided in the available data.
- Scope appears to be service/maintenance, not new equipment supply.
- BOQ shows 5 items but lacks individual quantities or unit measurements.
- The terms include unilateral quantity variation up to 25% and modified delivery timelines based on the option clause.
- No explicit warranty, spares list, or calibration standards are stated.
- Service delivery will be governed by the extended delivery period calculation and contract price stability at the contracted rates.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract formation and during currency.
- Delivery Period: Commences from the last date of original delivery order; extended period follows the option clause with a minimum of 30 days.
- Bidders must comply with the option-based delivery framework and related timing adjustments.
- No explicit EMD amount, payment terms, or specific eligibility criteria are provided in the available data.
Key Specifications
-
Product/service category: Printer repair and maintenance
-
Brands: Epson (including 3210), HP, Canon inkjet printers
-
Quantities: Not specified in available data
-
Estimated value: Not disclosed
-
Experience: Not explicitly stated; look for prior printer service experience
-
Standards: Not specified; no IS/ISO codes mentioned in current data
-
Warranty/AMC: Not specified
Terms & Conditions
-
Quantity flexibility up to 25% during contract; adjust delivery accordingly
-
Delivery period linked to last delivery order date with minimum 30 days
-
Contract rates fixed on contracted quantities; price remains constant during adjustments
-
Documentation: standard GST/PAN/experience and OEM authorizations required (as applicable)
Important Clauses
Payment Terms
Not specified in data; assume standard government procurement terms to be clarified during bid.
Delivery Schedule
Delivery starts after original order date; additional time calculated as (Increase/Original) × Original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should seek explicit LD terms during bid clarification.
Bidder Eligibility
-
Experience in printer repair/maintenance contracts
-
GST and PAN valid; financial capability to support service operations
-
OEM authorization or service capability for Epson, HP, and Canon printers
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Tender Results
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Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | PRINTER REPAIR EPSON 3210 | PRINTER REPAIR EPSON 3210 | 1 | nos | 864fwc@ronithomas | 15 |
| 2 | PRINTER REPAIR EPSON | PRINTER REPAIR EPSON | 1 | nos | 864fwc@ronithomas | 15 |
| 3 | PRINTER REPAIR HP | PRINTER REPAIR HP | 1 | nos | 864fwc@ronithomas | 15 |
| 4 | PRINTER REPAIR CANON | PRINTER REPAIR CANON | 1 | nos | 864fwc@ronithomas | 15 |
| 5 | PRINTER REPAIR INK JET | PRINTER REPAIR INK JET | 1 | nos | 864fwc@ronithomas | 15 |
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Historical Data
Required Documents
1
GST registration certificate for bid participation
2
Permanent Account Number (PAN) card
3
Experience certificates for printer repair/maintenance
4
Financial statements or turnover evidence
5
EMD/Security deposit documentation (if applicable per future notification)
6
Technical bid documents demonstrating repair capabilities
7
OEM authorizations or service certifications for Epson/HP/Canon
8
Any existing service-level agreement templates or prior contract references
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for printer repair tender in Punjab with Indian Army?
Bidders should submit GST, PAN, experience certificates, financial statements, and OEM authorizations. The tender includes an option to adjust quantity up to 25% and a delivery timeline tied to the last delivery order date, with a minimum 30-day extension. Ensure service capability for Epson, HP, and Canon inkjet printers.
What documents are required for printer repair bid in Gurdaspur?
Required documents include GST registration, PAN, vendor experience certificates in printer repair, financial statements showing turnover, OEM authorizations for Epson/HP/Canon, and any prior service contracts. EMD details will be provided in the official notice; prepare security deposits if mandated.
What are the delivery terms for the 25% quantity option?
Delivery terms allow a +/-25% quantity adjustment at contract formation and during currency. Additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days, and extension possible up to the original delivery period.
Which printer brands and models are covered in this tender?
The scope covers repair/maintenance for Epson (including the Epson 3210), HP and Canon inkjet printers. Ensure technicians hold OEM-trained credentials or equivalent repair capability for these brands.
When will the contract delivery timeline be finalized for repairs?
Delivery timeline commences from the last date of the original delivery order. If the option clause is exercised, the extended period is calculated and must meet a minimum 30-day extension per the formula provided in terms.
What standards or certifications are required for printer repair services?
Current data does not specify IS/ISO standards; bidders should verify during clarification. Preferred credentials include OEM authorizations for Epson/HP/Canon, and demonstrated compliance with any facility maintenance or service-quality standards requested by the Indian Army.
What is the estimated value and EMD for this printer repair tender?
Not disclosed in the provided data. Bidders should monitor the official tender notice for the estimated value range and EMD amount; be prepared to furnish security deposit or EMD as required upon bid submission.
What is the scope of work for printer repair in this tender?
Scope appears to be on-site and off-site repair/maintenance of Epson, HP, and Canon inkjet printers. Expect tasks include diagnostic, parts replacement, calibration, cleaning, and performance verification to restore printers to operational condition.
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Documents 4
GeM-Bidding-8822942.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS