Led Bulb Fog Lamp,Assy Fuel Filter,Air Filter Element,Assy Oil Filter,AC Filter,Spark Plug,Ignition
Indian Army
Posted:
6 November 2024
Closed:
27 November 2024
GEM
GEM
Indian Army Department of Military Affairs Head Lamp, Shock Absorber, Tail Lamp Tender 2026 - Broad Automotive Spare Parts Procurement
Bid Publish Date
16-Jul-2026, 10:58 am
Bid End Date
27-Jul-2026, 11:00 am
Location
Progress
Issue16-Jul-2026, 10:58 am
AwardPending
Quantity
57
Category
HEAD LAMP
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements explicitly not detailed; supplier should verify OEM life-span for each part
- • Technical standards or certifications: not specified in tender data; ensure IS/ISO compliance if applicable
- • Option clause enabling +/-25% quantity during contract and currency delivery extension calculations
- • Advance sample approval requirement prior to bulk manufacturing with 5-day review cycle
- • GST treatment by bidder with reimbursement cap as per actuals or applicable rate
- • Mandatory KYC docs: PAN, GSTIN, cancelled cheque, EFT mandate
Categories
14
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Procurement: automotive spare parts across multiple categories including HEAD LAMP, SHOCK ABSORBER ASSEMBLY, TAIL LAMP ASSEMBLY, FOG LAMP, OIL FILTER ELEMENT, FUEL FILTER, DRIVER FAN 24V, IGNITION COIL, BRAKE HOSE, HOSE RADIATOR, DOOR TRIM. Estimated Value: not disclosed. Location: India (national defense procurement) with delivery and installation obligations as per contract. Quantity: ambiguous; option clause allows up to 25% quantity increase/decrease at bid/contract; delivery period linked to original schedule with minimum 30 days. Key differentiator: inclusion of advance sample approval prior to bulk manufacturing; performance conformity to contract specifications or modification cycles. Context: buyer emphasizes non-obsolescence, post-award sampling, andGST considerations managed by the bidder.
Technical Specifications & Requirements
- Product scope covers multiple vehicle electrical and mechanical components: HEAD LAMP, TAIL LAMP ASSEMBLY, FOG LAMP, OIL/FUEL FILTER, DRIVER FAN 24V, IGNITION COIL, BRAKE HOSE, HOSE RADIATOR, DOOR TRIM.
- Delivery & sample process: advance sample submission within 5 days of award; buyer to respond with approval or modifications within 5 days; bulk supply must follow approved sample; delay in buyer approval may adjust delivery timelines without LD.
- Quality expectations: bidder must ensure offered parts are not obsolete with at least 5 years residual market life post-bid; must avoid end-of-life declarations by OEM.
- GST & compliance: bidders responsible for GST assessment; GST reimbursement as per actuals or applicable rate with caps; supplier must upload PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code creation.
- Samples & modifications: potential for multiple rounds if major deviations are found; non-conforming items may be rejected or require fresh samples.
Terms, Conditions & Eligibility
- EMD: not disclosed in data; bidders must comply with standard security deposit requirements.
- Delivery: extended delivery may occur with option clause; minimum 30 days for additional time; delivery starts after original order last date.
- Financial standing: bidders must avoid liquidation or bankruptcy; provide undertaking to that effect.
- Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate; sample approvals; experience and financial track record.
- Warranty/after-sales: not specified; specify OEM authorizations and service commitments during final bid.
Key Specifications
-
Head Lamp, Tail Lamp Assembly, Fog Lamp, Oil Filter Element, Fuel Filter, Driver Fan 24V, Ignition Coil, Brake Hose, Hose Radiator, Door Trim
-
Quantity flexibility up to 25% of bid quantity
-
Advance sample approval within 5 days post-award
-
5-day response window for sample approvals and modifications
-
Bidder to provide GSTIN, PAN, cancelled cheque, EFT mandate
Terms & Conditions
-
Delivery quantity may vary ±25% during and after contract at contracted rates
-
Advance sample approval required within 5 days; modification cycle also 5 days
-
Bidder must provide GST/PAN and EFT mandate; ensure non-obsolescence for at least 5 years
Important Clauses
Payment Terms
GST treatment as per actuals or applicable rate; reimbursement cap; bidder to handle GST filings
Delivery Schedule
Delivery period linked to last date of original delivery; extended period proportionally calculated with minimum 30 days
Penalties/Liquidated Damages
No explicit LD details provided; risk remains for contract terms after final bid acceptance
Bidder Eligibility
-
Not under liquidation or bankruptcy; undertaking to this effect
-
Non-obsolete components with at least 5 years residual market life
-
GST compliant with proper documentation (PAN, GSTIN, EFT mandate)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HEAD LAMP , SHOCK ABSORBER ASSY , TAIL LAMP ASSY , FOG LAMP , OIL FILTER ELEMENT , FUEL FILTER , OIL FILTER , DRIVER FAN 24V , IGNITION COIL , BRAKE HOSE , HOSE RADIATOR , DOOR TRIM
Delivery Details
Max Delivery Days
21
Delivery Locations
1
Delivery Cities
Gurdaspur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Gurdaspur | Gurdaspur | - | - | 6 | 21 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Bid Preparation
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Document Filing
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Documents 4
GeM-Bidding-9614701.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Closed:
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AIR FILTER ELEMENT,TAIL LAMP ASSY WITH BULB,HOSE 3 INCH,HOSE ASSY,OIL FILTER,FUEL FILTER,AC FILTER,
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Indian Army Air/Filter & Automotive Parts Tender Ganjam Odisha 2025 - ISI/AAA-TRTL Standards, Govt Procurement
Indian Army
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Posted:
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Closed:
23 December 2025
GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
#1
HEAD LAMP
HEAD LAMP
6 nos
Delivery: 21 days
#2
SHOCK ABSORBER ASSY
SHOCK ABSORBER ASSY
8 nos
Delivery: 21 days
#3
TAIL LAMP ASSY
TAIL LAMP ASSY
16 nos
Delivery: 21 days
#4
FOG LAMP
FOG LAMP
8 nos
Delivery: 21 days
#5
OIL FILTER ELEMENT
OIL FILTER ELEMENT
3 nos
Delivery: 21 days
#6
FUEL FILTER
FUEL FILTER
4 nos
Delivery: 21 days
#7
OIL FILTER
OIL FILTER
2 nos
Delivery: 21 days
#8
DRIVER FAN 24V
DRIVER FAN 24V
1 nos
Delivery: 21 days
#9
IGNITION COIL
IGNITION COIL
2 nos
Delivery: 21 days
#10
BRAKE HOSE
BRAKE HOSE
4 nos
Delivery: 21 days
#11
HOSE RADIATOR
HOSE RADIATOR
1 nos
Delivery: 21 days
#12
DOOR TRIM
DOOR TRIM
2 nos
Delivery: 21 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HEAD LAMP | HEAD LAMP | 6 | nos | buycon7.ina.madhopur | 21 | |
| 2 | SHOCK ABSORBER ASSY | SHOCK ABSORBER ASSY | 8 | nos | buycon7.ina.madhopur | 21 | |
| 3 | TAIL LAMP ASSY | TAIL LAMP ASSY | 16 | nos | buycon7.ina.madhopur | 21 | |
| 4 | FOG LAMP | FOG LAMP | 8 | nos | buycon7.ina.madhopur | 21 | |
| 5 | OIL FILTER ELEMENT | OIL FILTER ELEMENT | 3 | nos | buycon7.ina.madhopur | 21 | |
| 6 | FUEL FILTER | FUEL FILTER | 4 | nos | buycon7.ina.madhopur | 21 | |
| 7 | OIL FILTER | OIL FILTER | 2 | nos | buycon7.ina.madhopur | 21 | |
| 8 | DRIVER FAN 24V | DRIVER FAN 24V | 1 | nos | buycon7.ina.madhopur | 21 | |
| 9 | IGNITION COIL | IGNITION COIL | 2 | nos | buycon7.ina.madhopur | 21 | |
| 10 | BRAKE HOSE | BRAKE HOSE | 4 | nos | buycon7.ina.madhopur | 21 | |
| 11 | HOSE RADIATOR | HOSE RADIATOR | 1 | nos | buycon7.ina.madhopur | 21 | |
| 12 | DOOR TRIM | DOOR TRIM | 2 | nos | buycon7.ina.madhopur | 21 |
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Cancelled cheque
4
EFT Mandate certified by bank
5
Advance sample submission and approval documentation
6
OEM authorizations (if required by final bid)
7
Experience certificates and financial statements (as applicable in final terms)
8
Any technical bid documents demonstrating non-obsolescence and residual market life
Frequently Asked Questions
How to bid for Indian Army automotive parts tender in 2026 with advance sample?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with an advance sample within 5 days of award. The buyer will approve or request modifications within 5 days; bulk supply follows the approved sample. Ensure parts are not obsolete and meet OEM timelines.
What documents are required for bid submission in this army tender?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and evidence of non-obsolescence with at least 5 years residual life. Also provide advance sample documentation and any OEM authorizations if demanded in the final bid package.
What are the quantity flexibility provisions in this defense procurement?
The purchaser may adjust orders by up to 25% of bid quantity at contract placement and during the currency. Delivery time scales adjust proportionally using the formula: (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
Which parts are included under the specified scope of supply?
The scope includes HEAD LAMP, TAIL LAMP ASSEMBLY, FOG LAMP, OIL FILTER ELEMENT, FUEL FILTER, DRIVER FAN 24V, IGNITION COIL, BRAKE HOSE, HOSE RADIATOR, and DOOR TRIM. All items must meet non-obsolescence and OEM reliability criteria.
How is GST reimbursement handled for this tender?
GST is the bidder’s responsibility; reimbursement is offered at actuals or applicable rate, whichever is lower, capped to the quoted GST percentage. Vendors must ensure GST compliance and submit GSTIN evidence during bid submission.
What is the sample approval timeline after contract award?
Within 5 days of award, the bidder must submit advance samples. The buyer responds with approval or required modifications within 5 days. If delayed, the delivery period is adjusted accordingly without liquidated damages for the approved sample delay.
Are there any obsolescence or end-of-life constraints for components?
Yes. Bidders must supply items that are not end-of-life; offered products should have at least 5 years residual market life and must not be declared end-of-life by the OEM during this period.
What delivery terms govern the extension of periods for this tender?
Delivery periods may be extended under the option clause up to 25% of the contracted quantity. The extended period should align with original delivery timelines, subject to the minimum 30 days rule and proportional calculation.
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Documents 4
GeM-Bidding-9614701.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS