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Panchayati Raj Department Bihar High Mast Lighting Tower with LED Flood Lights Tender 2026

Bid Publish Date

04-Jul-2026, 8:33 am

Bid End Date

14-Jul-2026, 9:00 am

Location

BEGUSARAI , BIHAR
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Progress

Issue04-Jul-2026, 8:33 am
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Bihar Panchayati Raj Department seeks a High Mast Lighting Tower with LED Flood Lighting System for extensive outdoor illumination. The project scope includes installation and commissioning at multiple locations, onsite warranty terms, and a detailed high-mast system specification. Estimated value and EMD are not disclosed publicly, but the contract encompasses manufacture, supply, and installation with annual maintenance and compliance with government guidelines. A primary differentiator is the integration of a robust feeder pillar panel, IP-rated junction boxes, and ISI/IS standards compliance for safety and reliability. The procurement targets streamlined delivery and a fixed warranty framework across sites in Bihar.

  • Organization: Panchayati Raj Department, Bihar
  • Product category: High Mast Lighting Tower with LED Flood Lights
  • Location/target area: Bihar state, multiple locations
  • Key differentiator: Comprehensive electrical & structural package including feeder pillars, lighting luminaires, and weatherproof enclosures
  • Unique aspects: Pre-treatment and powder coating, IP-rated components, surge protection, and manual winch fallback

Technical Specifications & Requirements

  • System type: High Mast System with multiple sections; total number of luminaries per tower specified in BOQ
  • Structural: Height, number of sections, effective length per section, base plate diameter and thickness; material: special steel plates
  • Electrical: Cables, cores, conductor material, incoming feeder from panel to base, and IS/IEC compliant junction boxes
  • Luminaires: LED flood lights with ISI/IP ratings, lumen efficacy, voltage/frequency, color temperature, mounting brackets, and surge protection
  • Mechanical: Winch with manual operation, stainless steel wire ropes, and base compartment dimensions for opening doors
  • Quality/Testing: IP tests from Central Govt lab or NABL/ILAC labs on demand; IS/IEC compliance for panels and feeder pillars
  • Warranty/Service: Onsite warranty years, service terms, and post-installation support
  • Documentation: Laminated circuit diagrams and panel features such as MCCB/MCB integration, timers, and sloped panel covers

Terms, Conditions & Eligibility

  • EMD: Not publicly disclosed in the provided data; bidders should anticipate standard GeM practices
  • Delivery: Installation and commissioning across multiple sites with adherence to State/Central Govt rules
  • Payment: GST-inclusive quoted rates; payment terms aligned with GeM/ATC; TDS/GST deductions as applicable
  • Warranty/Penalties: Onsite warranty terms; LD/penalties to be as per government procurement policy
  • Documents: GST certificate, PAN, experience certificates, financial statements, EMD document, OEM authorizations (where applicable)
  • Inventory/Delivery Flexibility: Option clause for quantity variation up to 25% during contract; extended delivery period rules apply
  • Preference: MSE reservation for eligible state-based units with online validation

Key Specifications

    • Category: High mast System with LED Flood Light Luminaires
    • Height: specified per mast (in meters) and No of sections
    • Base Plate: diameter (mm) and thickness (mm)
    • Material: special steel plates (as per tender)
    • Junction Box: IP Class as per IS/IEC 60529; lab test proof (NABL/ILAC/central gov) on demand
    • LED Luminaire: LED rating/wattage, IP rating, voltage/frequency, color temperature, lumen efficacy, surge protection
    • Cables: size (sq mm), conductor material, cable category, number of cores
    • Winch: manual operation provision
    • Feeder Pillar Panel: IP rating, MCCB/MCB, timer control, pre-treatment & powder coating, sloped dust cover
    • Wiring/Connections: IS/IEC compliant components, earth terminal, bus bars material
    • Warranty: onsite coverage and service requirements

Terms & Conditions

  • Key Term 1: Option clause allows quantity variation up to 25% during and after contract.

  • Key Term 2: Purchase preference reserved for state Micro and Small Enterprises with valid Udyam registration.

  • Key Term 3: Rates inclusive of GST and freight; no rate revision during supply; ATC full compliance.

Important Clauses

Payment Terms

Rates quoted must include GST and all charges; payment terms aligned with GeM ATC; statutory TDS/GST deductions apply as per law.

Delivery Schedule

Delivery/installation across multiple sites with schedule governed by last delivery order date and extended delivery rules when option clause is exercised.

Penalties/Liquidated Damages

Penalties applicable for non-compliance or delayed supply; government procurement policy governs action for failure to supply.

Bidder Eligibility

  • Manufacturer/OEM of offered high mast lighting system with proof of ownership

  • Online validation of state MSE status (Udyam) and buyer evaluation of documents

  • Experience in supply and installation of high mast lighting towers with LED luminaires

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)

Authority Records

PANCHAYAT RAJ DEPARTMENT

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Documents 3

GeM-Bidding-9558253.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of High Mast Tower (in Meters) 30, 20, 25, 16
GENERIC Installation and commissioning (Installation and commissioning work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes. Including Civil work at site, Yes. Excluding Civil work, No, Yes. Including civil work for mining sites (for mining sites all Electricalss, winch mechanism, lamps control-gears, breakers, cables etc shall be suitable for 230 V (L-L), 50 Hz supply and with RCCB/ELCB based protection provided with suitable range to comply relevant CEA regulation 42
GENERIC Onsite warranty (in Years) 2, 3, 5
High mast System No of sections 2, 3, 4, 5, 6
High mast System Effective length of each section (in m) 10, 10.5, 8.5, 5
High mast System Material construction: The mast shall be manufactured using special steel plates, conforming to 355 gradeasper BSEN10 025
High mast System Bottom diameter (in mm) - Minimum 610, 540, 570
High mast System Plate thickness for Middle (in mm) - Minimum 4
High mast System Plate thickness for Bottom (in mm) - Minimum 5, 6
High mast System No of longitudinal welds / section (in Nos) 1, 2
High mast System Diameter of base plate (in mm) - Minimum 840, 740, 770
High mast System Thickness of base plate (in mm) - Minimum 30, 25
Wind Load Maximum Wind load 47 m/sec, 50 m/sec, 55 m/sec, 62.5 m/sec
Door Opening Size of opening and closing door at base compartment of high mast (in mm) - Minimum 1200 x 250, 1200 x 300
Junction Box Ingress protection for Junction Box i.e. IP Class (as per IS/IEC:60529:2001 latest) Test Report from Central Government lab/NABL/ILAC accrediated lab and report shall furnish to buyer on demand IP 55, IP 65
Junction Box No of core 3, 4, 5
Junction Box Cable category FR, FR-LSH, 1, 2
Junction Box Size of cable (in Sq mm) 1.5, 2.5, 4
Junction Box Conductor material shall be Copper
Winch The winch shall have provision for manual operation in case of failure of the motor Yes
Stainless Steel Wire Rope The breaking load of each rope shall be at full load as per the relevant standard >/=2400 Kg, >/=2250Kg
Electrical System, Cable and Cable Connections No. of cores 1, 2, 3, 4, 5
Electrical System, Cable and Cable Connections Cable shall be Armoured, Unarmoured
Electrical System, Cable and Cable Connections Conudctor material shall be Copper, Aluminium
Electrical System, Cable and Cable Connections Cable Category 1, C1, C2
Electrical System, Cable and Cable Connections Incoming power cable from feeder panel to base compartment of mast and cable shall conforming to IS:7098 (Part 1):1988 latest
Feeder pillar Panel Feeder pillar panel for each mast Yes, No without feeder pillar panel
Feeder pillar Panel Feeder panel shall be suitable for 415 V, 3 phase, 4 wire, 50 Hz, AC, 230 V, 1 phase, AC 50 Hz, 230 V (L-L), 3 phase, AC 50 Hz (for Mining area)for Mining sites all electricals, winch mechanism, lamps control-gears, breakers, cables etc shall be suitable for 230V(L-L), 50 Hz supply
Feeder pillar Panel The control panels shall be Stand mounted, No without feeder pillar panel
Feeder pillar Panel Ingress protection for feeder pillar panel i.e IP Class (as per IS/IEC:60529:2001 latest).Test Report shall furnish from Central Government lab/NABL/ILAC accrediated lab to buyer on demand IP 55, IP 65, No without feeder pillar panel
Feeder pillar Panel It shall be fabricated out of 14 SWG CRCA sheet steel, No without feeder pillar panel
Feeder pillar Panel Thickness of sheet (in mm) 2, No without feeder pillar panel
Feeder pillar Panel The panels shall be given pre-treatment and powder coated and color shall be Grey, No without feeder pillar panel
Feeder pillar Panel The stand shall be painted in Black color, No without feeder pillar panel
Feeder pillar Panel Cable entry shall be at the Bottom, No without feeder pillar panel
Feeder pillar Panel The panels shall have knock outs of the required cable, No without feeder pillar panel
Feeder pillar Panel Laminated circuit diagram shall be pasted inside of the door, No without feeder pillar panel
Feeder pillar Panel Feeder pillar shall have pad locking arrangement Yes, No without feeder pillar panel
Feeder pillar Panel Earth terminal 12 mm dia. Bolts, No without feeder pillar panel
Feeder pillar Panel Panel shall have a sloping cover to avoid accumulation of dust Yes, No without feeder pillar panel
Feeder pillar Panel Panel shall be provided with incoming & outgoing MCCB / MCB of appropriate rating and in desired quantity depending on total no of circuits in use yes, No without feeder pillar panel
Feeder pillar Panel Timer for automatic ON & OFF of lights with pilot lamps shall be provided Yes, No without feeder pillar panel
Feeder pillar Panel Bus bars material Yes. Copper, No without feeder pillar panel
Feeder pillar Panel No of Cores 1, 2, 3, 4, 5, No without feeder pillar panel
Feeder pillar Panel Size of cable (in Sq.mm) 1.5, 2.5, 4, 6, 10, 16, No without feeder pillar panel
Feeder pillar Panel Cable Shall be Armoured, Unarmoured, No without feeder pillar panel
Feeder pillar Panel The conductor material shall be Copper, Aluminium, No without feeder pillar panel
Feeder pillar Panel cable category 1, C1, C2, No without feeder pillar panel
LED FLOOD LIGHT LUMINAIRE No. of Luminaires for each high mast lighting tower (in Nos) 4, 6, 8, 10, 12, 16, 18
LED FLOOD LIGHT LUMINAIRE LED Rating/System Wattage/Rated Power for each luminaire 100W, 110W, 120W, 125W, 130W, 140W, 150W, 180W, 200W, 250W, 300W, 350W, 400W, 500W, 1000W
LED FLOOD LIGHT LUMINAIRE Luminaire System Efficacy (Lumen/watt) >/= 100 Lm/Watt
LED FLOOD LIGHT LUMINAIRE Ingress Protection (IP Rating) as per IS:10322 (Part 1):1982 latest IP65, IP66, IP67
LED FLOOD LIGHT LUMINAIRE Mounting brackets (included) Adjustable
LED FLOOD LIGHT LUMINAIRE Input operating Voltage range and frequency 90 to 300 Volts AC at 50Hz+/-2Hz, 140 to 270 Volts AC at 50 Hz+/-2 Hz with auto cutt off at below 120V
LED FLOOD LIGHT LUMINAIRE Rated voltage 230 V AC 50 Hz, 415+/-10% V AC 50 Hz +/-5%
LED FLOOD LIGHT LUMINAIRE Colour temperature 6000K (+/- 500K), 5000K (+/- 500K), 4000K (+/- 500K), 3000K (+/- 500K)
LED FLOOD LIGHT LUMINAIRE Optic lense material (UV stabilised) (Write NA for without optic lense supply) Poly carbonate lense, NA
LED FLOOD LIGHT LUMINAIRE Operating temperature range -20 deg C to +50 deg C, -10 deg C to +50 deg C, -10 deg C to +55 deg C
LED FLOOD LIGHT LUMINAIRE The luminaire shall be protected against surges and transients( Internal) >/=5KV, >/=4KV
LED FLOOD LIGHT LUMINAIRE Number of electronic control gear per luminaire (power supplies) 1 No., 2 Nos., 3 Nos., 4 Nos.
LED FLOOD LIGHT LUMINAIRE Length of ISI marked three core wire (shall be provided along with supply of material) 50 cm, 100 cm

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar high mast/LED lighting projects

4

Financial statements for the last 3 years

5

EMD submission proof (as applicable)

6

Technical bid document

7

OEM authorisation letter (if applicable)

Frequently Asked Questions

How to bid for high mast lighting tender in Bihar 2026 for Panchayati Raj?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD along with OEM authorization if applicable. The tender requires ISI/IS compliance for luminaires, IP-rated junction boxes, and adherence to State/Central Govt rules. Ensure online validation for MSE preferences if eligible.

What documents are required for the high mast lighting tender in Bihar?

Required documents include GST certificate, PAN card, experience certificates of previous high mast or LED lighting projects, financial statements for the last three years, EMD submission proof, technical bid documents, and OEM authorization letters where applicable; online Udyam validation may be needed for MSE benefits.

What are the technical specifications for LED flood light luminaires in this bid?

Luminaires must have LED rating and wattage specified per luminaire, IP rating as per IS 10322, voltage/frequency compatibility, color temperature specification, mounting brackets, surge protection, and built-in electronic control gear; ensure ISI certification if required.

What is the delivery timeline for installation across multiple locations in Bihar?

Delivery/installation must follow the last date of the original delivery order with option-based extensions. If quantity increases by up to 25%, the extended time is calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the EMD and payment terms for this procurement in Bihar?

EMD amount is not disclosed in the data; bidders should prepare as per GeM norms. Rates must be GST-inclusive; payment terms will reflect GST and freight inclusion, with statutory tax deductions as applicable per act.

What standards and tests are required for junction boxes and feeder pillars?

Junction boxes and feeder pillars must meet IP Class as per IS/IEC 60529:2001; testing reports from Central Govt lab or NABL/ILAC accredited labs must be provided on demand; pre-treatment and powder coating are specified for panels.

Are MSMEs eligible for procurement preference in this Bihar tender?

Yes, procurement offers reservation for state-based MSEs with valid Udyam registration online validation. Only OEM manufacturers may claim benefits; traders/resellers are excluded; online verification and buyer validation are required.

What installation and commissioning guidelines apply to this high mast project?

Installation must follow State/Central Govt rules; commissioning includes testing of electrical connections, luminaire alignment, and safety checks. Onsite warranty terms apply post-installation; penalties may apply for non-compliance or delays per GeM/ATC terms.

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