Indian Army Khordha Odisha Printer & Multifunction Equipment Tender 2026 for A3 Printer OCR Scanner Duplex Printer UPS 1 kVA

Tender Overview

The Indian Army, Department Of Military Affairs, seeks bids from qualified suppliers for a bundle of office automation hardware located in KHORDHA, ODISHA (PIN 751001). The procurement category includes A3 printers, OCR scanners, duplex printers, UPS 1 kVA, and multi-function/all-in-one machines. The BOQ lists 6 items, but explicit quantities and unit measures are not disclosed. The opportunity encompasses standard acquisition procedures under Army terms, with a key delivery-condition emphasis and option-clauses for scalable quantities. Bidders should align to the stated option framework and ensure compliance with submission timelines and contract administration rules. The tender’s distinguishing feature is its emphasis on flexible quantity adjustments up to 25% during both ordering and currency periods, with delivery time adjustments based on scaled quantities and original delivery periods. This approach requires robust logistics and post-award capacity planning.

Technical Specifications & Requirements

• Product scope includes A3 printer, OCR scanner, duplex printer, UPS 1 kVA, and multi-function/all-in-one machines.
• No technical performance specs are published in the available data; bidders must rely on standard office automation capabilities and integration potential with existing Army infrastructure.
• The BOQ lists 6 items but provides no unit quantities or itemization, indicating a potential need for post-bid clarification or exigences tied to general equipment classification rather than fixed SKUs.
• The buyer’s ATC document indicates contractual flexibility; vendors should prepare for quantity variations and extended delivery windows within the 25% clause. Bidders should ensure product compatibility, warranty terms, and serviceability for military use.

Terms, Conditions & Eligibility

• The option clause allows quantity adjustments up to 25% of bid/contracted quantities during order placement and the currency period.
• Delivery timelines may extend according to the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• If original delivery is under 30 days, the additional time equals the original delivery period; extension is permissible within prescribed limits.
• EMD amount and explicit payment terms are not disclosed in the available tender data; bidders should prepare standard bid security and expect ATC-driven requirements. The ATC document must be reviewed for precise submission formats and compliance obligations.