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Indian Army MS Office 2024 Std, Windows 11 Pro & QuickHeal Antivirus Desktop Tender Bhopal Madhya Pradesh 2026

Bid Publish Date

03-Jul-2026, 8:10 pm

Bid End Date

13-Jul-2026, 9:00 pm

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue03-Jul-2026, 8:10 pm
AwardPending
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Quantity

55

Category

Windows 11 Pro Operating System

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, headquartered in Bhopal, Madhya Pradesh, seeks procurement of MS Office 2024 Std, Windows 11 Pro Operating System, and QuickHeal Antivirus Desktop Version. The tender emphasizes OEM/ODM installation or OEM-certified resourcing, mandatory data sheets, and a Malicious Code Certificate. A 25% quantity option may be exercised during or after contract award, with delivery periods calculated per extension rules. No BOQ items are listed, indicating a broad software and security suite requirement rather than a single SKU. The focus is on ensuring software compliance, lifecycle viability, and secure deployment.

Technical Specifications & Requirements

  • Product categories: Office productivity suite, desktop OS, antivirus software.
  • Data Sheet submission: Required to match technical parameters; mismatches can lead to bid rejection.
  • Installation/commissioning: To be carried out by OEM / OEM Certified resource or OEM authorized reseller.
  • Malicious Code Certificate: Mandatory certificate confirming absence of embedded malicious code and IPR compliance.
  • Manufacturer Authorization: Required where authorized distributors submit bids; ensure complete OEM authorization.
  • Data integrity & security: Strict adherence to software integrity and license compliance.
  • Additional terms: Option clause allows quantity variance up to 25%, with delivery timing tied to original order and extended periods.

Terms, Conditions & Eligibility

  • Data sheet alignment: Data Sheet must reflect actual product specifications; mismatches risk rejection.
  • Installation responsibility: Execution by OEM-certified personnel or authorized resellers.
  • Malicious Code Certificate: Must be uploaded with bid.
  • Manufacturer Authorization: Required for non-OEM vendors; obtain OEM authorisation documentation.
  • General terms: Quantity flexibility up to 25%, delivery period adjustments as per option clause; vendor compliance required.
  • Documents: PAN, GSTIN, canceled cheque, EFT mandate, and vendor code prerequisites not explicitly quantified in the data but commonly expected.

Terms & Conditions

  • EMD and explicit payment terms not specified; bidders should verify in T&C and submit standard security deposit if required.

  • OEM authorization and OEM-certified installation must be provided; data sheets must match offered products exactly.

  • Option clause permits up to 25% quantity variation with calculated extended delivery time; adhere to delivery rules.

Important Clauses

Payment Terms

Not explicitly stated in tender data; bidders should await purchaser's standard terms and prepare for compliance with any supplier payment schedule.

Delivery Schedule

Delivery period subject to the option clause; quantity adjustments up to 25% possible during/after contract with timing linked to original and extended delivery periods.

Penalties/Liquidated Damages

No LD details provided; bidders should monitor for standard performance penalties in final contract and prepare to meet delivery milestones.

Bidder Eligibility

  • OEM authorization for Windows 11 Pro, MS Office 2024 Std, and QuickHeal Antivirus Desktop

  • OEM-certified installation capability or OEM-authorized reseller with installation/comissioning capability

  • Data Sheet alignment with product offerings and verification of software licenses

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

MS Office 2024 Std , Quickheal Antivirus Desktop Version , Windows 11 Pro Operating System

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

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Documents 6

GeM-Bidding-9552750.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 2 (Requested in ATC)

9

Additional Doc 3 (Requested in ATC)

10

Additional Doc 4 (Requested in ATC)

11

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

12

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for MS Office 2024 Std in Bhopal tender 2026?

Bidders must submit data sheets matching the offered MS Office 2024 Std, Windows 11 Pro OS, and QuickHeal Antivirus Desktop. Include OEM authorization, installation capability, and Malicious Code Certificate. Ensure PAN, GSTIN, canceled cheque, and EFT mandate are provided as per terms.

What documents are required for OEM authorization in this procurement?

Submit Manufacturer Authorization from the OEM authorizing the bidder as an official distributor or reseller, plus proof of installation capability by OEM-certified personnel. Include data sheets for all software components and evidence of ongoing license validity.

What are the technical specifications that must be demonstrated?

Provide Data Sheets showing exact versions of MS Office 2024 Std, Windows 11 Pro edition, and QuickHeal Antivirus Desktop. Certification or compliance with license terms, and no embedded malicious code per the Malicious Code Certificate, are mandatory.

When is delivery expected under the option clause for quantity changes?

Delivery timing follows the original order date; if quantity increases by up to 25%, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is required for the Malicious Code Certificate in this tender?

The certificate must declare no embedded malicious code that could inhibit functions, cause damage, or exfiltrate data. Breach due to malware activation may lead to contract termination and IP infringement penalties.

What standards or licenses must be verified for this procurement in Madhya Pradesh?

Verify software licenses for MS Office 2024 Std and Windows 11 Pro; ensure antivirus is compliant with QuickHeal Desktop terms. Ensure OEM authorization and data sheet alignment for both software and security components.

What are the key eligibility criteria for vendors bidding in this Army tender?

Eligible bidders should have OEM authorization, installation capacity by OEM-certified personnel, valid GSTIN and PAN, and ability to submit a data sheet that exactly matches the proposed software suite, with a Malicious Code Certificate.

What is the role of data sheets in this procurement process?

Data sheets must precisely reflect product specifications; mismatches can result in bid rejection. Upload datasheets for all items, enabling the buyer to verify licensing, versions, and compatibility with Windows 11 Pro and MS Office 2024 Std.

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