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Indo-Tibetan Border Police Fire Extinguisher Refilling Tender Kullu Himachal Pradesh 2026

Bid Publish Date

06-Jan-2026, 6:16 pm

Bid End Date

27-Jan-2026, 6:00 pm

Location

KULLU , HIMACHAL PRADESH

Progress

Issue06-Jan-2026, 6:16 pm
AwardPending
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Quantity

85

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory EMD submission via account payee Demand Draft in favor of DEVENDRA SINGH PARMAR
  • • Delivery life requirement: minimum 12 months at consignee location
  • • Quantity/duration flexibility: +/- 25% at contract issue and post-issue
  • • Required documents: MSME, PAN, GST, IT returns, Aadhaar, MII certificate, ATC/ECS mandate
  • • Past experience proof: contract copies, invoices, execution certificates
  • • Dedicated toll-free service support expected from bidder/OEM
  • • No BOQ items; multiple cylinder sizes specified for refilling

Categories 1

FIRE EXTINGUISHERS

Tender Overview

The ITBP (Indo-Tibetan Border Police) invites bids for refilling of fire extinguisher cylinders at KULLU, HIMACHAL PRADESH (PIN 172002). Required refills cover Dry Powder Extinguishers of 2, 4, 5, 6, 9, 10 kg capacities and a 10 L Water Mist extinguisher, each with a service life of 4-5 years. Estimated value is not disclosed, but the contract scope includes replenishment for multiple cylinder sizes, with quantity-adjustment flexibility up to 25% at contract issue and post-issue. Bidders must ensure a minimum product life of 12 months at delivery to consignee location and deliver hard copies within 5 days of bid end/open date. This tender requires submission of specific documents (MSME, PAN, GST, IT return, Aadhaar) and an undertaking of non-blacklisting, plus proof of past experience.

Technical Specifications & Requirements

  • Product category: Refilling of Dry Powder and Water Mist fire extinguishers
  • Cylinder sizes: 2 Kg, 4 Kg, 5 Kg, 6 Kg, 9 Kg, 10 Kg Dry Powder; 10 L Water Mist
  • Life requirement: minimum 12 months at the time of delivery to consignee
  • Standards/Certification: not specified in data; bidders must meet ATC and ECS mandates; OEM authorizations preferred
  • Delivery location: ITBP establishment, KULLU, HIMACHAL PRADESH (172002)
  • Service scope: refilling and recharging to original performance
  • Additional terms: EMD/PBG via DD in favor of the Commander; scanned DD with bid; hard copy to be delivered within 5 days
  • Experience: past project experience acceptable via contracts, invoices, execution certificates; MSME self-certification accepted

Terms, Conditions & Eligibility

  • EMD/Performance: DD-based EMD accepted; Bidders must upload DD proof and deliver hard copy within 5 days of bid end/open date
  • Delivery: contract quantity/duration may adjust up to 25% at contract issue; post-issue, same limit applies
  • Eligibility: not under liquidation or court proceedings; submit undertaking
  • Documentation: MSME, PAN, GST, ITRs (last 3 years), Aadhaar, MII certificate, ATC/ECS mandate, OEM authorization
  • Past experience: provide contract copy with invoices or client execution certificate
  • Service & Support: dedicated toll-free service number required

Key Specifications

  • Refill of Dry Powder Fire Extinguishers: 2 Kg, 4 Kg, 5 Kg, 6 Kg, 9 Kg, 10 Kg

  • Refill of Water Mist Type Fire Extinguishers: 10 Litres

  • Minimum product life at delivery: 12 months

  • Delivery location: ITBP facility, KULLU, Himachal Pradesh

  • EMD via DD; delivery of hard copy within 5 days

  • Quantity/duration adjustment up to 25% at contract issue and post-issue

Terms & Conditions

  • EMD submission via DD in favor of DEVENDRA SINGH PARMAR, SBI

  • Contract quantity/duration can change up to 25% at issue

  • Mandatory documents: MSME, PAN, GST, ITRs, Aadhaar, ATC/ECS, MII

Important Clauses

Payment Terms

EMD by DD; payment terms not specified in data; deliver hard copy within 5 days

Delivery Schedule

Minimum 12 months product life; quantity adjustments permitted up to 25%

Penalties/Liquidated Damages

Not detailed in provided terms; look for LD clauses in final ATC

Bidder Eligibility

  • Not under liquidation or similar insolvency proceedings

  • Must provide MSME/GST/ITR documentation

  • Past project experience with similar refilling services

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Required Documents

1

MSME Certificate

2

PAN CARD

3

GST CERTIFICATE

4

ITR COPY OF LAST 3 FINANCIAL YEARS

5

MII CERTIFICATE

6

ATC, ECS MANDATE

7

AADHAR CARD

8

Undertaking of not being blacklisted/debarred/suspended

9

Past contract copies or execution certificates as evidence of experience

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for ITBP fire extinguisher refilling tender in Kullu Himachal Pradesh 2026

Bidders must submit MSME certificate, PAN, GST, last 3 years IT returns, Aadhaar, MII certificate, and ATC/ECS mandate. Provide past contracts/invoices as evidence, an undertaking of non-blacklisting, and EMD via DD in favor of the designated commandant. Delivery must meet 12-month product life requirements.

What documents are required for ITBP fire extinguisher refilling bid in Kullu

Required documents include MSME certificate, PAN, GST certificate, IT returns of last three years, Aadhaar card, MII certificate, ATC/ECS mandate, and an undertaking not to be blacklisted. Also provide past experience proofs such as contract copies and execution certificates.

What are the technical specifications for dry powder and water mist extinguishers

Dry Powder refills cover 2 Kg, 4 Kg, 5 Kg, 6 Kg, 9 Kg, 10 Kg capacities; Water Mist refills are 10 Litres. Each must meet the tender's service life requirement of 12 months at delivery and be suitable for ITBP deployment at Kullu facilities.

When is the delivery deadline and how is quantity adjusted for ITBP tender

Contract quantity/duration may be increased or decreased by up to 25% at contract issue and remains adjustable post-issue. Delivery must ensure a minimum 12-month life, with hard copies of DD-based EMD and related documents delivered within 5 days after bid end/open date.

What are the EMD and payment terms for the ITBP refilling tender

EMD is accepted via Demand Draft in favor of the Commandant. Scanned DD proof must accompany the bid; hard copy must be delivered within 5 days of bid end. Payment terms are not fully specified in the data; bidders should await tender terms for milestone payments.

What constitutes past project experience proof for this fire equipment tender

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes. Experience must demonstrate supplying/refilling fire extinguishers similar in scope to ITBP requirements.

What is the delivery location and product life requirement

Delivery is to ITBP facilities in KULLU, Himachal Pradesh (PIN 172002). The product life at delivery must be a minimum of 12 months, ensuring reliability for on-site use by ITBP personnel.

What are the mandatory certifications and OEM requirements

Bidders should provide OEM authorizations where available and ensure compliance with ATC/ECS mandates. While ISI/ISO standards are not explicitly listed, bidders must fulfill mandatory regulatory and internal procurement terms and provide relevant certificates and attestations.

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