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HPCL Ajmer Procurement of Ring Piston, Valve Assemblies & Oil Filtration Parts 2026

Bid Publish Date

14-Jun-2026, 12:01 am

Bid End Date

24-Jun-2026, 3:00 pm

EMD

₹28,000

Location

AJMER , RAJASTHAN
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Progress

Issue14-Jun-2026, 12:01 am
AwardPending
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Quantity

286

Category

Ring Piston

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL Ajmer procurement involves a wide range of mechanical spares and assemblies
  • • EMD fixed at ₹28,000; no value disclosed for total contract
  • • Option clause allows ±25% quantity variation during contract and currency delivery extensions with minimum 30 days
  • • Section VI-1 and Form 12 must be uploaded with GST, PAN, Udyam, Integrity Pact (if applicable)
  • • Last 3 financial years P&L and Balance Sheet required
  • • 49 BOQ items listed but no explicit quantities or unit data provided

Categories 40

SLIDER VALVES LPG RUBBER GASKET MOTOR COMPRESSORS BOLT HEX TRANSITION METALS AXIAL SEAL ROTARY VANE PUMPS BUILDING AUTOMATION PNEUMATIC VALVES RING GAS COMPRESSOR HYDRAULIC CYLINDER PNEUMATIC MACHINE ROTARY CAM PUMPS GASKETS AND SEALS VALVE PARTS AND ACCESSORIES COMPRESSOR RECIPROCATING PUMPS VERTICAL COOLER AIR CYLINDERS OSCILLATING PUMPS COOLER ACTUATOR AIR COOLED ENGINE ENGINE VALVE SEALING RING MISCELLANEOUS FASTENERS BLENDING UNITS FILTER RETAINERS PINCH VALVES CHANNEL DISTILLATION HYDRAULIC PART PUMP REPAIR KITS SEAT VALVE SOLENOID VALVES ALKANES

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL), Ajmer, Rajasthan. Procure a broad range of mechanical spares and assembly components (49 BOQ items) including Ring Piston sets, Gasket sets, Oil filters, Valve assemblies, O-rings, and related hardware for LPG/Evacuation compressors and associated equipment. Estimated value not disclosed; EMD: ₹28,000. Location: Ajmer, Rajasthan 305001. Scope emphasizes bulk spare parts for ongoing maintenance and overhaul; no explicit technical specs provided in the tender data. Unique aspect: extensive SKU list covering multiple rotating machinery components from machining to overhauling tasks.

Technical Specifications & Requirements

  • No itemized technical specifications provided in the tender data.
  • BOQ contains 49 items but no quantities or unit measurements disclosed.
  • EMD amount clearly stated as ₹28,000.
  • Scope includes parts for LPG gas compressor overhaul and related valve and seal assemblies.
  • Required bidder documents include GST, PAN, Udyam certificate, Integrity Pact (if applicable), PO/Invoices of similar works, and last three financial years Profit & Loss and Balance Sheet.
  • Optional quantity: Purchaser reserves 0–25% quantity variation and extension of delivery time per clause.
  • No explicit standards (IS/ISO) specified; bidders should infer standard compliance from internal HPCL procurement norms.

Terms, Conditions & Eligibility

  • EMD: ₹28,000 required as part of bid submission.
  • Delivery/Option Clause: Quantity may be increased/decreased up to 25% during contract; delivery period adjusts with a minimum 30 days.
  • Documentation: Upload signed Section VI-1, Form 12, GST, PAN, Udyam, Integrity Pact (if applicable), and procurement history (POs/invoices of similar works) plus financial statements for last three years.
  • Financials: Include Profit & Loss and Balance Sheet for the last 3 financial years.
  • Non-submission of required documents may lead to bid rejection; ensure all forms are duly filled and signed.
  • The tender data does not specify warranty, payment terms, or penalties; bidders should seek clarification if needed.

Key Specifications

  • Product/service names: Ring Piston sets, Gasket sets, Oil filters, Valve assemblies, O-Ring water cup, Hold-Down screws, Ring backings, Spring sets, Oil Wiper rings, Plungers, Guide holders, Stop plates, Seat valves, Screws, Machined components

  • Quantities/values: Not disclosed in BOQ; 49 total items

  • EMD: ₹28,000

  • Delivery context: Maintenance/overhaul of LPG compressor systems

  • Experience/eligibility: Submission of financials and prior similar work documentation per Form 12

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • Mandatory submission of Form 12, Section VI-1, GST, PAN, Udyam, and integrity pact

  • Provide last 3 years financial statements and invoices for similar works

Important Clauses

Payment Terms

Not explicitly specified in data; bidders should confirm upon inquiry

Delivery Schedule

Delivery period extends with option clause; minimum 30 days when extended

Penalties/Liquidated Damages

Not specified in provided data; clarify in bid submission

Bidder Eligibility

  • GST registration required

  • Submission of PAN, Udyam (if applicable)

  • Demonstrated experience with similar mechanical spares and compressor overhauls

  • Financial documents for last 3 years

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Ring Piston , Set Gasket , Filter Oil , Rod Packing Set , Suction Valve Assemble , Discharge Valve Assemble , Ring Backing , Valve Hold-Down Screw , Ring Wearing , Set Ring and Spring , Oil Filter , Gasket Set , Set Ring Spring , Ring Scrapper IHE , Washer Lock Star , Plunger U L Brass , Piston U L Brass , Spring U L , Spring Lifting , O-Ring Water Cup , Assemble U L 90 , Guide , Holder Guide , Stop Plate Inlet , Seat Valve Discharge , Plate Seat , Set Channel Spring , Screw Machine , Overhauling of Horizontal oil free LPG Gas Compressor , Overhauling of Vertical oil free Evacuation Compressor , Ring Rider , O-Ring Valve Cover , Suction Valve Assemble PKG , Discharge Valve Assemble PKG , Unloader Actuator , Unloader Actuator Spring , Valve Cage , Valve Gasket SS , Unloader Assemble , Piston Cap Iron , Coro-Seal Unloader , Ring Packing RTB , Ring Packing TTB , Oil Wiper Ring Set , Hex Bolt Valve Cover

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 4

GeM-Bidding-9466341.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 49 Items Sign in for GEM prices

#1

Ring Piston

Refer Bid document

6 each Delivery: 90 days
#2

Set Gasket

Refer Bid document

2 each Delivery: 90 days
#3

Filter Oil

Refer Bid document

2 each Delivery: 90 days
#4

Rod Packing Set

Refer Bid document

4 each Delivery: 90 days
#5

Suction Valve Assemble

Refer Bid document

2 each Delivery: 90 days
#6

Discharge Valve Assemble

Refer Bid document

2 each Delivery: 90 days
#7

Ring Backing

Refer Bid document

12 each Delivery: 90 days
#8

Valve Hold-Down Screw

Refer Bid document

4 each Delivery: 90 days
#9

Ring Piston

Refer Bid document

2 each Delivery: 90 days
#10

Ring Wearing

Refer Bid document

1 each Delivery: 90 days
#11

Set Ring and Spring

Refer Bid document

5 each Delivery: 90 days
#12

Oil Filter

Refer Bid document

1 each Delivery: 90 days
#13

Gasket Set

Refer Bid document

1 each Delivery: 90 days
#14

Set Ring Spring

Refer Bid document

4 each Delivery: 90 days
#15

Ring Scrapper IHE

Refer Bid document

3 each Delivery: 90 days
#16

Washer Lock Star

Refer Bid document

1 each Delivery: 90 days
#17

Plunger U L Brass

Refer Bid document

2 each Delivery: 90 days
#18

Piston U L Brass

Refer Bid document

2 each Delivery: 90 days
#19

Spring U L

Refer Bid document

2 each Delivery: 90 days
#20

Spring Lifting

Refer Bid document

2 each Delivery: 90 days
#21

O-Ring Water Cup

Refer Bid document

14 each Delivery: 90 days
#22

Assemble U L 90

Refer Bid document

2 each Delivery: 90 days
#23

Guide

Refer Bid document

32 each Delivery: 90 days
#24

Holder Guide

Refer Bid document

8 each Delivery: 90 days
#25

Stop Plate Inlet

Refer Bid document

4 each Delivery: 90 days
#26

Seat Valve Discharge

Refer Bid document

4 each Delivery: 90 days
#27

Plate Seat

Refer Bid document

4 each Delivery: 90 days
#28

Set Channel Spring

Refer Bid document

4 each Delivery: 90 days
#29

Screw Machine

Refer Bid document

32 each Delivery: 90 days
#30

Overhauling of Horizontal oil free LPG Gas Compressor

Refer Bid document

1 each Delivery: 90 days
#31

Overhauling of Vertical oil free Evacuation Compressor

Refer Bid document

2 each Delivery: 90 days
#32

Ring Piston

Refer Bid document

8 each Delivery: 90 days
#33

Ring Rider

Refer Bid document

2 each Delivery: 90 days
#34

Oil Filter

Refer Bid document

1 each Delivery: 90 days
#35

O-Ring Valve Cover

Refer Bid document

16 each Delivery: 90 days
#36

Suction Valve Assemble PKG

Refer Bid document

5 each Delivery: 90 days
#37

Discharge Valve Assemble PKG

Refer Bid document

6 each Delivery: 90 days
#38

Unloader Actuator

Refer Bid document

6 each Delivery: 90 days
#39

Unloader Actuator Spring

Refer Bid document

8 each Delivery: 90 days
#40

Valve Cage

Refer Bid document

5 each Delivery: 90 days
#41

Valve Gasket SS

Refer Bid document

16 each Delivery: 90 days
#42

Unloader Assemble

Refer Bid document

1 each Delivery: 90 days
#43

Piston Cap Iron

Refer Bid document

3 each Delivery: 90 days
#44

Coro-Seal Unloader

Refer Bid document

16 each Delivery: 90 days
#45

Valve Hold-Down Screw

Refer Bid document

4 each Delivery: 90 days
#46

Ring Packing RTB

Refer Bid document

8 each Delivery: 90 days
#47

Ring Packing TTB

Refer Bid document

4 each Delivery: 90 days
#48

Oil Wiper Ring Set

Refer Bid document

2 each Delivery: 90 days
#49

Hex Bolt Valve Cover

Refer Bid document

8 each Delivery: 90 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Udyam certificate (if applicable)

4

Profit and Loss statements for last 3 financial years

5

Balance sheet for last 3 financial years

6

Section VI-1 filled and signed

7

Form 12 filled, including all required attachments

8

PO copies and completion letters or invoices of similar works (value specified in tender)

9

Integrity Pact (if applicable)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for HPCL Ajmer spares procurement in Rajasthan 2026?

To bid, ensure GST and PAN are valid, obtain Udyam if applicable, complete Section VI-1 and Form 12, and attach last 3 years financial statements along with PO/invoice history for similar works. Include EMD of ₹28,000 and adhere to 25% quantity variation rules. Also provide Integrity Pact if required.

What documents are required for HPCL Ajmer spares tender submission Rajasthan?

Submit GST certificate, PAN, Udyam certificate, Form 12 signed, Section VI-1, P&L and Balance Sheet for 3 years, PO/Invoices of similar works, and any Integrity Pact. Include EMD evidence of ₹28,000 and all relevant tender attachments.

What is the EMD amount for HPCL Ajmer mechanical spares bid 2026?

The EMD is ₹28,000. Submit a compliant payment proof online or via DD as per HPCL guidelines. Ensure the EMD is valid for the bid validity period and refundable according to procurement terms.

What are the delivery/time extension provisions for HPCL Ajmer tender?

The contract allows a quantity variation up to 25% and delivery time extensions based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Extensions permissible during currency as per option clause.

Which documents demonstrate eligibility for HPCL spares procurement in Rajasthan?

Eligibility requires GST, PAN, Udyam, signed Form 12, Section VI-1, and financials covering last 3 years plus PO/invoice history of similar works. Integrity Pact may apply; failure to provide may lead to rejection.

What items are covered under HPCL Ajmer spares tender 2026?

The tender covers a broad range of mechanical spares and assemblies: Ring Piston sets, Gasket sets, Oil filters, Valve assemblies, O-Rings, Screw hardware, Springs, Ring backings, and related equipment for LPG compressor maintenance and overhaul.

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