Indian Army Department of Military Affairs Automotive Assemblies Tender Gurudaspur Punjab 24V Motorised Head Lamp ASSY 2026

Tender Overview

The Indian Army (Department of Military Affairs) issued a procurement notice for multiple automotive assemblies and components located in Gurudaspur, Punjab 143505. The listed category includes ASSY BALL JOINT RH, ASSY BALL JOINT LH, ASSY MOTORISED HEAD LAMP COMPLETE 24V, ASSY SUNVISOR, OIL FILTER, and DISC CLUTCH. The BOQ shows 6 total items with no explicit quantity data disclosed. The bid terms allow quantity variation up to 25% at contract award and during the contract, with delivery extensions calculated on a pro-rated basis and a minimum 30-day extension rule. A crucial supplier-created advance sample approval process is mandated post-award, with a five-day turnaround for initial sample submission and a five-day revision period if required. Suppliers should anticipate GST considerations and ensure non-obsolescence of offered items, with OEM life expectancy of at least five years. The opportunity targets suppliers capable of meeting the government’s rigor in quality, traceability, and timely supply, under a 24V electrical and automotive component context.

Technical Specifications & Requirements

• Product/Service: Automotive assemblies including ASSY BALL JOINT RH, ASSY BALL JOINT LH, ASSY MOTORISED HEAD LAMP COMPLETE 24V, ASSY SUNVISOR, OIL FILTER, DISC CLUTCH
• Location/Delivery: Gurudaspur, Punjab (143505) with delivery terms aligned to original and extended periods per option clause
• Process: Advance sample approval within 5 days of contract award; modifications list within 5 days; bulk supply to follow per approved sample
• Eligibility & Obsolescence: Items must be market-available with at least 5 years residual market life; no end-of-life by OEM before period
• GST: Bidder bears GST applicability; reimbursement capped by actuals or applicable rates, whichever is lower
• Option Clause: Quantity may vary ±25% during contract lifecycle; delivery time adjusts proportionally, with minimum 30 days extension
• Documentation: Include PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
• Sample Clause: Delay in approval may shift delivery schedule without LD; deviations may trigger fresh samples

Terms, Conditions & Eligibility

• EMD/Payment: Not specified in data; bidders must align with standard procurement finance terms and GST handling per policy
• Delivery: Initial delivery timing tied to original delivery order; extensions available per option clause with pro-rated time
• Warranty & Penalties: Not explicitly stated; standard government procurement practices may apply
• Vendor Code Creation: Requires PAN, GSTIN, Cancelled Cheque, EFT Mandate to be uploaded with bid
• Obsolescence Clause: Non-obsolescence requirement of at least 5 years residual market life
• Sample Approval: Advance samples required within 5 days; modifications list within 5 days; bulk supply subject to approved specs
• Financial Standing: Bidders must avoid liquidation or bankruptcy; must upload undertaking
• GST Reimbursement: Actual GST payable; capped relative to quoted GST percentage