Invitation to Bid - Custom Bid for Services - Setting up Data Integration Facility in DRC in ERNAKULAM, KERALA

Q1: How to register for the Department of Defence Research & Development tender for setting up Data Integration Facility in DRC?
To participate in this government tender, your organization must be registered on the GeM portal, with all profiles updated for verification and compliance. Registering on GeM is straightforward—create an account, complete your profile with relevant certifications, and upload necessary documents such as experience certificates, MSME registration (if applicable), and financial credentials. These steps ensure your eligibility for MSME benefits, exemption from EMD, and faster bid processing.
TenderAI offers professional GeM registration services to streamline this process—visit https://tenderai.in/services/gem-profile-registration for expert assistance.

Q2: What are the eligibility requirements for service providers to bid in the DRC Data Integration Facility project?
Bidders should have at least 2 years of experience in similar facility management or data services, with a minimum average annual turnover of ₹30 Lakhs over the past three years. MSMEs and DPIIT-registered startups are eligible for exemption from experience and turnover criteria upon submitting valid certifications. Besides experience, organizations must provide OEM authorization certificates, experience proof, and registration documents. Meeting these criteria ensures a strong bid position in this high-value government procurement process.

Q3: What documents are necessary to apply for this setting up Data Integration Facility project in Kerala?
Applicants need to upload experience certificates, financial documents like balance sheets certified by a Chartered Accountant, OEM authorization certificates, MSME or startup registration proof (if claiming exemptions), and bid security deposit (EMD) of ₹2,25,000. Ensure all documents are current and properly certified to avoid disqualification.

Q4: Are there any special benefits for MSMEs or startups applying for this Department of Defence R&D tender?
Yes, MSMEs and DPIIT-registered startups are eligible for exemption from experience and turnover requirements, enabling smaller firms to participate on equal footing. They can also benefit from the MSME purchase preference policy, increasing their chances of winning government contracts. Proper documentation must be uploaded to validate eligibility, and these benefits are subject to verification during the evaluation process.

Q5: How is the bid evaluation process conducted for this government tender?
The evaluation will be based on the total bid value, with the lowest offer typically preferred. The bid security (EMD) of ₹2,25,000 must be submitted as per guidelines. The process includes technical evaluation within five days, followed by relaxation procedures such as reverse auction among the qualified bidders, excluding the highest bidder, as per the predefined qualification rules.

Q6: What are the key technical specifications for setting up the Data Integration Facility?
The scope involves establishing a secure, efficient data integration system in the DRC, aligning with the detailed scope of work outlined in the official tender documents. Bidders should demonstrate relevant technical expertise, experience with government data projects, and compliance with quality standards. Technical clarification sessions are scheduled, allowing bidders to understand detailed requirements.

Q7: How can small and medium enterprises improve their chances of winning this government service bid?
SMEs should ensure complete and valid documentation for MSME registration and exemption certificates. They must meet the experience and turnover criteria, or claim exemptions with supporting proofs. Additionally, submitting competitive and compliant technical proposals, leveraging TenderAI’s consultancy services, and attending pre-bid meetings can enhance success odds.

Q8: What is the process for submitting a bid for this project?
Bidders need to register on GeM, upload all required documents, submit their proposals before the bid deadline of August 13, 2025, 5:00 PM, and ensure bid security is paid. Post-submission, bidders should attend the mandatory pre-bid meeting, clarify queries, and monitor bid status through GeM portals or contact designated officials for updates.

Q9: Are there penalties for non-compliance or delays in project execution for this government contract?
Yes, penalties as per the tender documents include financial penalties, project security forfeiture, and disqualification from future tenders. Specific clauses related to delays and non-performance are detailed in the terms of contract, including penalty percentages and escalation procedures.

Q10: How does TenderAI assist small businesses in winning government contracts like this?
TenderAI offers end-to-end consultancy services, including bid preparation, document validation, compliance checks, and strategic bidding advice. Access tailored insights, manage documentation effectively, and improve your success rate by leveraging advanced tools and expert guidance. For professional assistance, visit https://tenderai.in/company-insights.

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