GEM

Police Department Uttar Pradesh X-ray Baggage Inspection System Tender 2025 - MHA QR V3 Compliance, 28 Million INR

Bid Publish Date

18-Nov-2025, 5:45 pm

Bid End Date

28-Nov-2025, 6:00 pm

Bid Opening Date

28-Nov-2025, 6:30 pm

EMD

₹2,80,000

Value

₹2,80,00,000

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue18-Nov-2025, 5:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Bid Type

Two Packet Bid

Categories 1

X RAY BAGGAGE INSPECTION SYSTEM

Tender Overview

The Police Department, Home Department Uttar Pradesh invites bids for an X-ray baggage inspection system aligned with MHA QR (V3) requirements. Estimated value: ₹28,000,000 with an EMD of ₹280,000. Jurisdiction: Uttar Pradesh, India, pursuing a modern security screening solution for enhanced baggage inspection throughput. Key differentiator: conformity to MHA QR (V3) standards and government procurement eligibility. The tender emphasizes data sheet alignment, End User Certificate handling, and OEM authorization, ensuring suppliers meet public sector compliance and health/safety standards.

Technical Specifications & Requirements

  • System category: X-ray baggage inspection system as per MHA QR (V3) (Q2)
  • Technical scope elements: System size; minimum tunnel width; minimum tunnel height; minimum conveyor capacity (kg); minimum throughput (bags/hour); minimum thickness of steel penetration
  • Delivery/installation context: Data Sheet must match bid specifications; end-user certificate format may be prescribed; non-toxic materials guidance where applicable
  • Quality/compliance: Abides by government procurement norms; OEM authorization required where distributors bid; ensure product is compliant with declared standards
  • Experience/qualification: Regularly manufactured and supplied similar category products to Central/State Govt for 3 years prior to bid opening; primary product value must meet criteria in bunch bids
  • Pricing/contract posture: Option clause allows quantity variation up to 25% during contract; delivery periods adjusted with calculation formula provided in terms
  • Documentation emphasis: Data Sheet alignment and GST considerations; GST reimbursement as per actuals or applicable rate, up to quoted GST percentage

Terms, Conditions & Eligibility

  • EMD: ₹280,000 (online or other per bid norms) and bidder financial standing certificate to show no liquidation or bankruptcy
  • Experience: 3 years of govt sector supply of similar equipment; provide contracts showing yearly quantity serviced or delivered
  • OEM Authorization: Mandatory Manufacturer Authorization for authorized distributors; provide complete OEM details
  • Data Sheet: Must upload product data sheet; ensure parameters match bid specifications to avoid rejection
  • End User Certificate: If required by buyer, provided in buyer’s format
  • GST/Tax: Bidder to determine applicable GST; reimbursement capped at actuals or quoted rate, whichever is lower
  • Delivery Timeline: Delivery period aligned with original delivery order; extended time rules apply under option clause
  • Health & Safety: Non-toxic/non-harmful material compliance; MSDS may be supplied if toxic materials are involved

Key Specifications

  • Product: X-ray baggage inspection system compliant with MHA QR (V3) (Q2) for police/security use

  • Estimated contract value: ₹28,000,000

  • EMD amount: ₹280,000

  • Key performance/throughput indicators to be provided (throughput, tunnel dimensions, steel penetration)

  • OEM authorization may be required for resellers or distributors

Terms & Conditions

  • Option clause permits up to 25% quantity variation during and after contract with calculated delivery time

  • Bidder must demonstrate 3 years govt sector experience with relevant contracts

  • GST applicability to be determined by bidder; reimbursement as actuals or lower quoted rate

  • Data Sheet must match bid parameters; non-compliance risks rejection

  • End User Certificate may be required in buyer's format

Important Clauses

Payment Terms

GST handling as actuals or as per quoted rate; no guarantee of reimbursement beyond stated cap

Delivery Schedule

Delivery period calculation follows option clause rules; additional time determined by (increased quantity ÷ original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Penalties/LD terms not specified in summary; bidders should assume standard govt LD for delayed delivery per contract

Bidder Eligibility

  • 3 years of regular govt/PSU supply experience for similar X-ray baggage systems

  • No ongoing liquidation or bankruptcy proceedings; provide undertaking

  • OEM authorization if bidding through distributor or service partner

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
CONFORMITY Conformity to technical requirements As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal)
TECHNICAL SPECIFICATIONS System Size Large Size, Small Size, Large Size, Small Size
TECHNICAL SPECIFICATIONS Minimum Tunnel Width 100 cm (Large Size), 60 cm (Small Size)
TECHNICAL SPECIFICATIONS Minimum Tunnel Height 100 cm (Large Size), 40 cm (Small Size)
TECHNICAL SPECIFICATIONS Minimum Conveyor Capacity (in kg) 200 kg (Large Size), 160 kg (Small Size)
TECHNICAL SPECIFICATIONS Minimum Throughput Count (Bags per hour) 200
TECHNICAL SPECIFICATIONS Minimum Thickness of Steel Penetration 35 mm

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3 years govt supplies of similar equipment

4

Financial statements (annual reports or quarterly statements) demonstrating financial standing

5

EMD submission proof (₹280,000) as per bid norms

6

Data Sheet of offered X-ray baggage inspection system

7

Manufacturer Authorization / OEM authorization certificates

8

End User Certificate (if requested by Buyer) in Buyer’s standard format

9

Any additional technical compliance certificates or product standard attestations

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for X-ray baggage system tender in UP police department 2025?

Bidders must submit GST registration, PAN, 3 years govt supply experience, and EMD of ₹280,000. Include Data Sheet, OEM authorization, End User Certificate if required, and relevant contracts showing annual quantities. Ensure conformity to MHA QR V3 and ISI/ISO standards where specified.

What documents are required for UP X-ray baggage system procurement 2025?

Submit GST certificate, PAN card, experience certificates proving govt supply, financial statements, EMD receipt, Data Sheet of the offered system, OEM authorization, and End User Certificate if mandated. Include all technical compliance certificates and safety datasheets as applicable.

What are the technical standards for MHA QR V3 baggage scanners in UP?

System must comply with MHA QR V3 (Q2) guidelines, ensure tunnel dimensions, conveyor capacity, throughput, and steel penetration thickness; provide data sheets proving conformity to declared standards and non-toxic materials where applicable.

When is the delivery deadline for UP X-ray baggage system contract 2025?

Delivery period follows option clause; baseline schedule is from the last date of original delivery order, with additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, subject to extension allowed as per contract terms.

What are EMD requirements for UP police X-ray system tender 2025?

Bidder must submit an EMD of ₹280,000 along with bid; ensure payment method complies with online or prescribed format; verify verified EMD documents as per tender terms to prevent rejection.

What qualifies as eligible experience for UP govt X-ray system procurement?

Eligible bidders must demonstrate at least 3 years of supplying the same or similar category products to Central/State Govt bodies or PSUs, with contracts showing annual quantities delivered; primary product value should meet criteria when bids are bundled.

What is required for Manufacturer Authorization in this UP tender?

Submit a valid Manufacturer Authorization Form with OEM details (name, designation, address, email, phone) for authorized distributors or service providers; ensure the OEM details match the data sheet and product specifications offered.

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